Contract notice
Section I: Contracting
authority
I.1) Name and addresses
University of York C/O Pelican Procurement Services
Ascent 4, Farnborough Aerospace Centre
Farnborough
GU14 6XN
UK
Contact person: Chloe Dalchow
Telephone: +44 1252705200
E-mail: chloe.dalchow@pelicanprocurement.co.uk
NUTS: UKE21
Internet address(es)
Main address: www.pelicanprocurementservices.co.uk
Address of the buyer profile: https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA5885
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.mytenders.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.mytenders.co.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Supply & Distribution of Coffee Products & Equipment to University of York
II.1.2) Main CPV code
15860000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Coffee, Tea & Related Products Including Equipment
II.1.5) Estimated total value
Value excluding VAT:
31 714.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
39711310
II.2.3) Place of performance
NUTS code:
UKE21
Main site or place of performance:
University of York
York
YO10 5DD
II.2.4) Description of the procurement
Supply & Distribution of Coffee & Related Products and Machines to University of York
II.2.5) Award criteria
Criteria below:
Quality criterion: Delivery & Service
/ Weighting: 10
Quality criterion: Product Range
/ Weighting: 5
Quality criterion: Equipment & Mantainence
/ Weighting: 15
Quality criterion: Presentation/ AV & Sampling
/ Weighting: 15
Quality criterion: Social Value
/ Weighting: 10
Price
/ Weighting:
45
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/08/2023
End:
31/07/2026
This contract is subject to renewal: Yes
Description of renewals:
Extension of 1 year plus 1 year
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The annual value of the products is 31,714 which does NOT take into account any equipment requirement which is included in this tender - currently FOL but costs for rental requested.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
15/06/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
31/07/2026
IV.2.7) Conditions for opening of tenders
Date:
15/06/2023
Local time: 12:00
Information about authorised persons and opening procedure:
Chloe Dalchow
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
3 to 5 years
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=229396.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(MT Ref:229396)
VI.4) Procedures for review
VI.4.1) Review body
Public Procurement Review Service
Cabinet Office
London
UK
Telephone: +44 3450103503
E-mail: publicprocurementreview@cabinetoffice.gov.uk
Internet address(es)
URL: https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit
VI.5) Date of dispatch of this notice
15/05/2023