Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Orchard Hill College & Academy Trust
Quadrant House 8th Floor, The Quadrant Sutton
Surrey
SM2 5AS
UK
Telephone: +44 3454020453
E-mail: procurement@orchardhill.ac.uk
NUTS: UK
Internet address(es)
Main address: http://ohcat.org
Address of the buyer profile: https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA42971
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://ohcat.mytenders.co.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://ohcat.mytenders.co.uk/
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://ohcat.mytenders.co.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
OHC and AT - Preferred Supplier List (PSL) for the recruitment and placement of Temporary and Permanent Staff
II.1.2) Main CPV code
79600000
II.1.3) Type of contract
Services
II.1.4) Short description
Orchard Hill College wishes to create a Preferred Supplier List (PSL) for the recruitment and placement of temporary and permanent personnel, as detailed ITT.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
79620000
79610000
85141000
80340000
80400000
II.2.3) Place of performance
NUTS code:
UKJ
Main site or place of performance:
College centres (and schools) in www.ohcat.org
II.2.4) Description of the procurement
Orchard Hill College (and OHCAT) wishes to create a Preferred Supplier List (PSL) for the recruitment and placement of temporary and permanent personnel, as detailed in the ITT.
The PSL will commence in September 2023 and will be in place for a total of three years with an option to extend to a maximum of four years.
The PSL will be run as a dynamic purchasing system and will be refreshed annually at which OHC will review current suppliers to assess if their position on the PSL should remain and if sufficient vacancies arise then OHC will re-advertise for new entrants to be considered.
At the time of publishing this tender OHC has 8 college centres (a 9th will be in place from September 2023). OHC has immediate, short-term and long-term staffing requirements centred mostly on temporary teaching and support roles.
We are looking for established recruitment agencies that can demonstrate a proven track record of delivering mandates in the education sector and particularly SEND environments.
NB There is an expectation that all agency personnel put forward for placement will have undertaken safeguarding level 1 training, manual handling and Team Teach training, however, OHC can provide this training at additional cost if required. Personnel should also be fully conversant with KCSiE and will have also read relevant OHC and OHCAT policies prior to taking up any role.
The PSL will initially be split into two categories:
Curriculum staff
- Learning (Teaching) Support Assistant - Level 1
- Learning (Teaching) Support Assistant - Level 2
- Senior Teaching Aide (STA)
- Lecturer
Non-Curriculum staff
- Occupational therapist
- Physiotherapist
- Speech and language therapist
- Art Therapist
- Nurse
NB More categories and job roles can be added at any point during the lifetime of the PSL.
1The purpose of the PSL is to provide efficient routes to supply personnel who meet our requirements. Agencies will act as our recruitment partners under a centrally managed framework, underpinned by a common set of terms of business and bespoke pricing agreements. The HR Department will be responsible for promoting the PSL internally as part of our wider resourcing strategy and will support college centres to engage directly with preferred suppliers via this PSL.
We anticipate that no more than 12 recruitment agencies will be appointed to the PSL at any one time for curriculum and 8 for non-curriculum.
Suppiers must agree to be bound by our Terms of Business.
We do not guarantee usage or volume through the PSL, however, we will approach approved PSL providers in the first instance for our staffing requirements which are covered by this PSL. OHC engage over 400 days of agency personnel per week to give an indication of current volume.
We reserve the right to add OHCAT to be a recipient of the PSL at any time during the lifetime of the PSL. At the time of publishing this tender OHCAT has 14 SEND schools and a central services team.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
An option to extend to a maximum of four years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
See ITT, in particular, instructions to bidders and time table. Supplier briefing event [1 person per agency] via Teams at 10am on 23/05/23.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
See ITT and associated documentation.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
Professional recruitment and placement services.
III.2.2) Contract performance conditions
See ITT and associated documentation.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 20
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
19/06/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
19/06/2023
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
3-3.5 years time
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
See ITT and associated documentation.
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=229400.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(MT Ref:229400)
VI.4) Procedures for review
VI.4.1) Review body
Public Procurement Review Service
Cabinet Office
London
UK
Telephone: +44 3450103503
E-mail: publicprocurementreview@cabinetoffice.gov.uk
Internet address(es)
URL: https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit
VI.5) Date of dispatch of this notice
15/05/2023