Prior information notice
This notice is for prior information only
Section I: Contracting
authority
I.1) Name and addresses
University Of Edinburgh
Charles Stewart House, 9-16 Chambers Street
Edinburgh
EH1 1HT
UK
Contact person: Maria Dick
E-mail: maria.dick@ed.ac.uk
NUTS: UKM75
Internet address(es)
Main address: https://www.ed.ac.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00107
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
Additional information can be obtained from the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Building Maintenance Management Future Opportunity
Reference number: EC0996
II.1.2) Main CPV code
50000000
II.1.3) Type of contract
Services
II.1.4) Short description
The primary purpose of the contract is to provide a mechanism for carrying out building fabric maintenance work, including reactive repairs and planned small works or projects, such as alterations or renovations. It will also include reactive maintenance, planned small works and associated services that may be required to mechanical and electrical plant and equipment, arising out of or associated with any building fabric maintenance work.
It is envisaged that the contract will include an agreed level of on-site managerial/supervisory resources to co-ordinate labour, materials, plant and other equipment, sub-contractors and any other specialists to achieve the highest possible workmanship standards, shortest possible work completion times and transparent financial management to achieve value for money principles.
It is also anticipated that the supplier will need to provide a Helpdesk facility in order to liaise effectively with the Estates Helpdesk and provide performance management, analysis and reporting capabilities throughout the duration of the contract.
The University is seeking a high level of regular communication about the progress of each job undertaken to ensure that Estates and all stakeholders are kept advised of progress at all stages of the work cycle from initial discussion to work completion.
Suppliers should be aware that the majority of all orders issued are of low financial value, but these tend to account for only a small proportion overall of the total spend on building maintenance work.
The estimated total contract value is based on spend over a 5 year period.
II.1.5) Estimated total value
Value excluding VAT:
10 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.2) Description
Lot No: 1
II.2.1) Title
Area 1
II.2.2) Additional CPV code(s)
50000000
II.2.3) Place of performance
NUTS code:
UKM75
Main site or place of performance:
Edinburgh
II.2.4) Description of the procurement
The University of Edinburgh is seeking views and information from the market in connection with the next generation contract for building fabric maintenance services.
The University of Edinburgh recognises the value of market participants having the opportunity to contribute to the development of the procurement strategy on an open and equal basis. Thus, in line with the requirements of Regulation 41 of the Public Contracts (Scotland) Regulations 2015, we will be conducting preliminary market consultation.
The University of Edinburgh plans to employ a variety of market engagement methods such as questionnaires and supplier engagement sessions as part of this market research. Your participation and submission of information is voluntary, and will not affect your ability to bid for the requirement once advertised, nor will it be considered as part of any evaluation.
No supplier will be disadvantaged by not wishing to participate in any market research requests.
It is envisaged the contract will be broken into two geographical areas but this is still to be confirmed.
II.2.14) Additional information
To participate in our market engagement sessions, please email maria.dick@ed.ac.uk by close of Friday 30th June.
In addition, please note your interest in this PIN for further updates and access to the tender documents once advertised.
Lot No: 2
II.2.1) Title
Area 2
II.2.2) Additional CPV code(s)
50000000
II.2.3) Place of performance
NUTS code:
UKM75
Main site or place of performance:
Edinburgh
II.2.4) Description of the procurement
The University of Edinburgh is seeking views and information from the market in connection with the next generation contract for building fabric maintenance services.
The University of Edinburgh recognises the value of market participants having the opportunity to contribute to the development of the procurement strategy on an open and equal basis. Thus, in line with the requirements of Regulation 41 of the Public Contracts (Scotland) Regulations 2015, we will be conducting preliminary market consultation.
The University of Edinburgh plans to employ a variety of market engagement methods such as questionnaires and supplier engagement sessions as part of this market research. Your participation and submission of information is voluntary, and will not affect your ability to bid for the requirement once advertised, nor will it be considered as part of any evaluation.
No supplier will be disadvantaged by not wishing to participate in any market research requests.
It is envisaged the contract will be broken into two geographical areas but this is still to be confirmed.
II.2.14) Additional information
To participate in our market engagement sessions, please email maria.dick@ed.ac.uk by close of Friday 30th June.
In addition, please note your interest in this PIN for further updates and access to the tender documents once advertised.
II.3) Estimated date of publication of contract notice:
01/09/2023
Section IV: Procedure
IV.1) Description
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section VI: Complementary information
VI.3) Additional information
To participate in our market engagement sessions, please email maria.dick@ed.ac.uk by close of Friday 30th June.
In addition, please note your interest in this PIN for further updates and access to the tender documents once advertised.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=728253.
(SC Ref:728253)
VI.5) Date of dispatch of this notice
16/05/2023