Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Cairn Housing Association
Bellevue House, 22 Hopetoun Street
Edinburgh
EH7 4GH
UK
Telephone: +44 8009903405
E-mail: enquiries@cairnha.com
NUTS: UKM
Internet address(es)
Main address: http://www.cairnha.com
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA17262
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Other: Housing Association
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Software Services: Financial Management
Reference number: CHG12/22-3
II.1.2) Main CPV code
48442000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The services required and sought via this tender are: Core Financial Systems (accounts management, purchasing, tax management); Web based; Cloud/SaaS; Integration with other Cairn systems; Reporting/ dashboard functionality; Improving Cairn workflows/processes; Making Tax Digital; End to End Purchasing system; Integration to HMS (Housing Management System); Multi-dimensional ledger structure
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Lowest offer:
243 704.25
GBP/ Highest offer:
507 717.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
48442000
II.2.3) Place of performance
NUTS code:
UKM75
Main site or place of performance:
Cairn Housing Group, 22 Hopetoun Street, Edinburgh, EGH7 4GH
II.2.4) Description of the procurement
Single stage invitation to tender, evaluation based on 30% lowest price / 70% highest quality. Top four scorer invited to interview.
II.2.5) Award criteria
Quality criterion: General Overview
/ Weighting: 5%
Quality criterion: System Specification
/ Weighting: 25%
Quality criterion: Treasury and VAT
/ Weighting: 5%
Quality criterion: Purchasing System
/ Weighting: 25%
Quality criterion: Fixed Asset Register
/ Weighting: 5%
Quality criterion: Reporting
/ Weighting: 5%
Price
/ Weighting:
30%
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2022/S 000-035659
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
15/05/2023
V.2.2) Information about tenders
Number of tenders received: 9
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 9
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Xledger ltd
4th Floor, Tower Wharf, Cheese Lane, Bristol
Bristol
BS2 0JJ
UK
Telephone: +44 7984814206
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
243 704.25
GBP
/ Highest offer:
507 717.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(SC Ref:732171)
VI.4) Procedures for review
VI.4.1) Review body
Edinburgh Sheriff Court
27 Chambers Street
Edinburgh
EH1 1LB
UK
VI.5) Date of dispatch of this notice
16/05/2023