Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Places for People Group Limited
4 The Pavilions
Preston
PR2 2YB
UK
Contact person: Craig Ainscow
Telephone: +44 1772897314
E-mail: purchasing@placesforpeople.co.uk
NUTS: UKM
Internet address(es)
Main address: https://www.placesforpeople.co.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11422
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Planned & Responsive Work Framework - Scotland
II.1.2) Main CPV code
45000000
II.1.3) Type of contract
Works
II.1.4) Short description
Contractors are invited to apply for up to two regional lots across Scotland for construction works and services as defined by the NUTS and CPV. Projects for other regional frameworks in England will be advertised separately.
The Planned & Responsive Works framework is intended to provide planned and responsive services across Places for People’s affordable housing stock, and to any third party organisations to whom PFP has an agreement (or may enter into such an agreement during the term) to provide such services.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
3 750 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Sub region 1
II.2.2) Additional CPV code(s)
45300000
45320000
45310000
45330000
45340000
45350000
45400000
45410000
45420000
45430000
45440000
45450000
II.2.3) Place of performance
NUTS code:
UKM
UKM75
UKM73
UKM7
II.2.4) Description of the procurement
Places for People (Places Management) are seeking three contractors to deliver planned and responsive works to 3,571 properties in the EH postcode regions, primarily in Edinburgh and East Lothian.
The Planned & Responsive Works framework is intended to provide planned and responsive services across Places for People’s affordable housing stock, and to any third party organisations to whom PFP has an agreement (or may enter into such an agreement during the term) to provide such services.
PFP has its own in-house Repairs and Landscaping team, Places Management. Places Management are resourced to provide the required services in most, but not all, locations where PFP has affordable housing stock.
There are currently 3 different categories for the stock included within the framework:
a)“Core” stock
PFP’s “Core” stock is that which can be serviced by the Places Management team within a 30 minute travel time of the base location. This forms the majority of PFP’s affordable housing stock.
Core stock may change over time as Places Management’s team changes.
For PFP’s Core stock, the framework is intended to provide support where Places Management does not have the required resource to undertake the works. This includes standard trades – i.e. those under the NHF Schedule of Rates for Responsive and Void Works. Ad-hoc planned works (i.e. works which falls outside our major works planned investment programme) may be included within this framework.
b)“Non-Core” stock
PFP’s “Non-Core” stock is that which falls outside the 30 minute travel time for the Places Management team. This forms a small proportion of PFP’s overall affordable housing stock.
Non-Core stock may change over time as Places Management’s team changes.
For PFP’s Non-Core stock, the framework is intended to provide all resource required to operate the responsive repairs and voids service for the standard trades. Ad-hoc planned works (i.e. works which falls outside our major works planned investment programme) may be included within this framework.
In time, costs for Non-Core stock are likely to be on a cost per property basis. However, for the purposes of this tender, costs are to be on the basis of the pricing instructions.
c)Third Party owned stock
PFP’s Third Party owned stock is any housing stock forming part of the framework which is not affordable housing owned by PFP. At the current time, that includes housing stock owned by just one third party organisation, but this may change over time as PFP’s contractual commitments change.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 65
Price
/ Weighting:
35
II.2.11) Information about options
Options:
Yes
Description of options:
The Contracting Authority has an option to extend the duration of the framework agreement by a further period of up to 24 months in accordance with the terms set out in the framework agreement
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-002252
Section V: Award of contract
Lot No: 1
Title: Sub region 1
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
12/04/2023
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Bell Decorating Group Ltd
Unit 3 Braehead Centre, Blackness Avenue, Altens Industrial Estate
Aberdeen
AB12 3PG
UK
Telephone: +44 1689837977
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Firstcall Trade Services Ltd
158 Lanark Road West, Currie
Edinburgh
EH14 5NY
UK
Telephone: +44 1312857150
NUTS: UKM75
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Harbour Multi-Trades
219 Granton Road
Edinburgh
EH5 1AB
UK
Telephone: +131 5526103
NUTS: UKM75
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 3 000 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Under the Public Services (Social Value) Act 2012 the contracting authority must consider:
(a)How what is proposed to be procured might improve the economic, social and
environmental well-being of the area where it exercises its functions; and
(b)How, in conducting the process of procurement, it might act with a view to securing that
improvement.
Accordingly, the subject matter of the framework agreement has been scoped to take into account the priorities of the contracting authority relating to economic, social and environmental well-being. These priorities are described in the procurement documents.
(SC Ref:732213)
VI.4) Procedures for review
VI.4.1) Review body
Edinburgh Sheriff Court and Justice of the Peace Court
27 Chambers Street
Edinburgh
EH1 1LB
UK
VI.5) Date of dispatch of this notice
16/05/2023