Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
University of Sunderland
3rd Floor, Edinburgh Building, Chester Road
Sunderland
SR1 3SD
UK
E-mail: tenders@sunderland.ac.uk
NUTS: UKC23
Internet address(es)
Main address: www.sunderland.ac.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Managed Print, Mailroom and Offsite Bulk and Marketing Print Services
Reference number: UOS/Print and Post/1122
II.1.2) Main CPV code
79800000
II.1.3) Type of contract
Services
II.1.4) Short description
The University of Sunderland and its subsidiaries are looking to procure Managed Print, Mailroom and Offsite Bulk and Marketing Print Services, from August 2023 to July 2028 (with an option to extend for a further 1 year). A 5-month mobilisation plan is expected to commence March 2023.The overall current service has handled work historically to an approximate value of £500,000 per annum.For the purpose of this tender award and any subsequent services which may be connected with the original award, we reserve the right to spend a further 50% of the anticipated spend subject to changes in University requirements or changes to legislation.By expressing your interest in the tender through InTend, you will be given access to all the tender documents which outline the requirements and relevant dates, essential information, and what is required.Closing date for submission of tenders responses is - 12 noon Friday 6th January 2023
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
4 500 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 - Onsite managed print devices
II.2.2) Additional CPV code(s)
79800000
II.2.3) Place of performance
NUTS code:
UKC23
UKI42
Main site or place of performance:
Sunderland, Tyne and Wear main campusesandCanary Warf, London.
II.2.4) Description of the procurement
Lot 1 – Onsite managed print devicesThe University of Sunderland is looking to procure a managed and fully maintained multi-functional device (MFD) fleet to meet the requirements as specified and to cope with varied volume and finishing needs in a variety of staff and student settings.For information: Our current partner provides the university with 46 MFDs currently across our two Sunderland Campuses (x40) and our campus in London (x6). Closing date for submission of tender responses is - 12 noon Friday 6th January 2023
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
It is anticipated that some projects may be part or fully funded by external streams, including European Union (EU) funding (ERDF/ESIF) and potential research bodies, etc.
Lot No: 2
II.2.1) Title
Lot 2 - Offsite print services
II.2.2) Additional CPV code(s)
79800000
79821100
79824000
79823000
II.2.3) Place of performance
NUTS code:
UKC23
UKI42
Main site or place of performance:
Sunderland, Tyne and Wear main campusesandLondon Canary Warf
II.2.4) Description of the procurement
Lot 2 - Offsite print servicesUniversity of Sunderland is looking to procure an efficient service to manage external print and delivery services. Print requirements vary, and the provider will be expected to be punctual in meeting the university’s deadlines.Closing date for submission of tender responses is - 12 noon Friday 6th January 2023
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
It is anticipated that some projects may be part or fully funded by external streams, including European Union (EU) funding (ERDF/ESIF) and potential research bodies, etc.
Lot No: 3
II.2.1) Title
Lot 3 – Mailroom (post and parcel) services, including paper and toner management for the onsite multi-functional devices
II.2.2) Additional CPV code(s)
64110000
50313200
II.2.3) Place of performance
NUTS code:
UKC23
Main site or place of performance:
Sunderland, Tyne and Wear main campusesandLondon Canary Warf
II.2.4) Description of the procurement
Lot 3 – Mailroom (post and parcel) services, including paper and toner management for the onsite multi-functional devicesThe University of Sunderland is looking to procure require a dynamic post and parcel service that can ensure that all faculties and services can both send and receive post and parcels with the client-focused support of a first-class post and parcel serviceFor information the provider currently: 1) Sort and distribute circa 600 parcels to circa 300 recipients and 1000 letters delivered across the three locations.2) Sort and dispatch circa 200 DHL packages and circa 6,500 items of mail via Northern Mail, including small and medium packages, varying sized letters and special delivery items3) Print and distribute staff and student ID cards.4) Distribute new staff laptops and IT accessories such as headsets, keyboards, and laptop bags. 5) Restock copiers with paper in 40 locations throughout the campuses, filter and cartridge replacements and first fault diagnosis.6) Provide access to their own franking facilities7) Provide summary reports to enable internal re-charges for post/parcels8) Provides mailroom service during office hours.Closing date for submission of tender responses is - 12 noon Friday 6th January 2023
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
It is anticipated that some projects may be part or fully funded by external streams, including European Union (EU) funding (ERDF/ESIF) and potential research bodies, etc.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2022/S 000-032746
Section V: Award of contract
Lot No: 1
Title: Lot 1 - Onsite managed print devices
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
10/02/2023
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Apogee Corporation Limited
02853595
Nimbus House, Liphook Way
Maidstone
ME16 0FZ
UK
NUTS: UKJ4
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Lot 2 - Offsite print services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
10/03/2023
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 6
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Potts Print (UK) Ltd
536326
Atlas House, Nelson Park
Cramlington
NE23 1WG
UK
NUTS: UKC21
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Title: Lot 3 – Mailroom (post and parcel) services, including paper and toner management for the onsite multi-functional devices
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
10/02/2023
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Apogee Corporation Limited
02853595
Nimbus House, Liphook Way
Maidstone
ME16 0FZ
UK
NUTS: UKJ4
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 000 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
University of Sunderland
Procurement, 3rd Floor, Edinburgh Building, Chester Road
Sunderland
SR1 3SD
UK
Internet address(es)
URL: https://in-tendhost.co.uk/universityofsunderland/aspx/Home
VI.4.2) Body responsible for mediation procedures
University of Sunderland
Legal, 4th Floor, Edinburgh Building, Chester Road
Sunderland
SR1 3SD
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
VI.4.4) Service from which information about the review procedure may be obtained
University of Sunderland
Sunderland
UK
Internet address(es)
URL: https://in-tendhost.co.uk/universityofsunderland/aspx/Home
VI.5) Date of dispatch of this notice
17/05/2023