Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Procurement for Housing Ltd (t/a PfH Scotland)
Lomond Court
Stirling
FK9 4TU
UK
Telephone: +44 8000315405
E-mail: itaylor@pfh.co.uk
NUTS: UKM
Internet address(es)
Main address: http://www.pfhscotland.co.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA18142
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Procurement For Housing - Compliance Solutions Framework
II.1.2) Main CPV code
50700000
II.1.3) Type of contract
Services
II.1.4) Short description
Established in 2004, Procurement for Housing (PfH) is a national procurement consortium dedicated to the social housing sector and supported by the National Housing Federation (NHF), Chartered Institute of Housing (CIH) and HouseMark. Collectively our Members manage more than 75% of UK’ social housing stock, with PfH helping them to achieve efficiency savings using a wide range of services including framework agreements, spend analyses, strategy reviews, consolidated billing and comprehensive reporting. PfH is a contracting authority under Regulation 2 of the Public Contracts Regulations 2015 (“PCR 2015”) and a central purchasing body under regulation 37 PCR 2015.
Please refer to www.pfh.co.uk for additional information.
PfH is administered by Inprova Limited and is headquartered in the North West of England with over 20 years of expertise and experience offering a complete procurement solutions package across outsourcing, technology and consultancy. By integrating procurement services and technology, Inprova operates as a delivery partner, supporting business performance improvement for the public sector.
A framework for the provision of Access Control, Asbestos, Damp and Mould, Electrical Testing, Lifts and Legionella including: surveys, testing/analytical services, removal, remedial, maintenance, and consultancy services for their member organisations to call-off from.
II.1.5) Estimated total value
Value excluding VAT:
250 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1a - Asbestos Surveying and Testing
II.2.2) Additional CPV code(s)
45262660
90650000
38910000
71313000
71312000
71311000
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
Surveying and Testing for Asbestos as well as related consultancy.
It is PfH Scotland's intention to award places on the framework under this lot to five suppliers per region but we reserve the right to award a greater or fewer number of places depending on the bids received.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Lot 1b - Asbestos Removal
II.2.2) Additional CPV code(s)
45262660
90650000
II.2.3) Place of performance
NUTS code:
UKM
UK
II.2.4) Description of the procurement
Removal of Asbestos and associated works and services
It is PfH Scotland's intention to award places on the framework under this lot to five suppliers per region but we reserve the right to award a greater or fewer number of places depending on the bids received.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Lot 1c - Fully Managed Asbestos Solution
II.2.2) Additional CPV code(s)
90650000
45262660
71315300
79311000
79311100
45214620
71630000
71313450
80540000
90700000
45262640
90710000
90713000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
All aspects of Asbestos related work including surveying, testing, related consultancy, removal, treatment, disposal and management of asbestos.
It is PfH Scotland's intention to award places on the framework under this lot to five suppliers per region but we reserve the right to award a greater or fewer number of places depending on the bids received.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Lot 2a - Mould Treatment and Associated Services
II.2.2) Additional CPV code(s)
50700000
50000000
45261420
45262210
45410000
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
The scope of requirements shall include a service to deliver Mould Treatment works (including surveying) in both residential and void properties. These requirements may be required to be carried out internally or externally on the property or building.
It is PfH Scotland's intention to award places on the framework under this lot to five suppliers per region but we reserve the right to award a greater or fewer number of places depending on the bids received.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Lot 2b - Damp Treatment and Associated Services
II.2.2) Additional CPV code(s)
50700000
50000000
45261420
45262210
45410000
II.2.3) Place of performance
NUTS code:
UKM
UK
II.2.4) Description of the procurement
The scope of requirements shall include a service to deliver Damp Treatment works (including surveying, DPC, Chemical injection and remedial works) in both residential and void properties. These requirements may be required to be carried out internally or externally on the property or building.
It is PfH Scotland's intention to award places on the framework under this lot to five suppliers per region but we reserve the right to award a greater or fewer number of places depending on the bids received.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
Lot 2c - Damp and Mould Surveying
II.2.2) Additional CPV code(s)
50700000
71315300
71324000
71355000
79311100
II.2.3) Place of performance
NUTS code:
UK
UKM
II.2.4) Description of the procurement
Provision of Damp and Mould Surveys as well as related consultancy.
It is PfH Scotland's intention to award places on the framework under this lot to five suppliers per region but we reserve the right to award a greater or fewer number of places depending on the bids received.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 7
II.2.1) Title
Lot 2d - Fully Managed Damp and Mould Solution
II.2.2) Additional CPV code(s)
50700000
50000000
45261420
45262210
45410000
71315300
71324000
71355000
79311000
79311100
II.2.3) Place of performance
NUTS code:
UK
UKM
II.2.4) Description of the procurement
The scope of requirements shall include a service to deliver Mould Treatment Works and Damp Treatment works (including surveying, DPC, Chemical injection and remedial works) in both residential and void properties. These requirements may be required to be carried out internally or externally on the property or building and can also include general consultancy
It is PfH Scotland's intention to award places on the framework under this lot to five suppliers per region but we reserve the right to award a greater or fewer number of places depending on the bids received.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 8
II.2.1) Title
Lot 3a - Electrical Testing and Associated Works
II.2.2) Additional CPV code(s)
45300000
45310000
50711000
50700000
71334000
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
Electrical Testing, Servicing and Maintenance which may include but is not limited to domestic, commercial, appliances, heating systems, renewable solutions, PAT
It is PfH Scotland's intention to award places on the framework under this lot to five suppliers per region but we reserve the right to award a greater or fewer number of places depending on the bids received.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 9
II.2.1) Title
Lot 3b - Electrical Security and Associated Works
II.2.2) Additional CPV code(s)
44221310
45421148
35120000
35125300
45222000
50610000
90714000
90714600
32552000
32552600
31625000
II.2.3) Place of performance
NUTS code:
UKM
UK
II.2.4) Description of the procurement
Service, Maintenance and Installation of Electrical Security Systems including but not limited to - door entry systems, auto opening doors, barriers & gates, CCTV, alarms and associated works.
It is PfH Scotland's intention to award places on the framework under this lot to five suppliers per region but we reserve the right to award a greater or fewer number of places depending on the bids received.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 10
II.2.1) Title
Lot 3c - Fully Managed Electrical Compliance Solution
II.2.2) Additional CPV code(s)
45300000
50711000
71334000
50700000
44221310
45421148
35125300
45222000
50610000
90714000
32552000
II.2.3) Place of performance
NUTS code:
UK
UKM
II.2.4) Description of the procurement
Electrical Testing, Servicing and Maintenance which may include but is not limited to domestic, commercial, appliances, heating systems, renewable solutions, PAT. Service, Maintenance and Installation of Electrical Security Systems including but not limited to - door entry systems, auto opening doors, barriers & gates, CCTV, alarms and associated works.
It is PfH Scotland's intention to award places on the framework under this lot to five suppliers per region but we reserve the right to award a greater or fewer number of places depending on the bids received.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 11
II.2.1) Title
Lot 4 - Lift Servicing and Refurbishment
II.2.2) Additional CPV code(s)
42410000
42416110
42416120
42418220
44115600
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
Installation of lifts limited but not included to high rise, low rise, goods and people, fire.
Servicing and Maintenance of lifts limited but not included to high rise, low rise, goods and people, fire and stairlifts.
It is PfH Scotland's intention to award places on the framework under this lot to five suppliers but we reserve the right to award a greater or fewer number of places depending on the bids received.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 12
II.2.1) Title
Lot 5- Legionella Testing and Treatment
II.2.2) Additional CPV code(s)
50700000
45232430
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
Testing and treatment for legionella within the following areas- limited but not included to evaporative cooling systems, hot and cold water systems and spa pools humidifiers, air washers, emergency showers, eye wash sprays, indoor ornamental fountains, aqueous tunnel washers, swimming pools etc
It is PfH Scotland's intention to award places on the framework under this lot to five suppliers but we reserve the right to award a greater or fewer number of places depending on the bids received.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
All Requirements are states in the procurement documents.
Bidders for Lot 1a must have UKAS Accreditation for asbestos
Bidders for Lot 1b HSE Removal License relating to asbestos
Bidders for Lot 1c must have UKAS Accreditation and HSE Removal License relating to asbestos
Bidders for Lot 3a, 3b and 3c must have NICEIC or SELECT accreditation
Bidders for Lot 4 must be a member of LEIA
III.1.2) Economic and financial standing
List and brief description of selection criteria:
"Organisations must answer the question by using the following criteria with the associated scoring methodology and notes. PfH requires an Organisation:
● who has an annual yearly turnover in the last financial year of:
1a Asbestos Surveying and Testing GBP 500,000
1b Asbestos Removal GBP 500,000
1c Fully Managed Asbestos Solution GBP 750,000
2a Mould Treatment and Associated Services GBP 500,000
2b Damp Treatment and Associated Services GBP 500,000
2c Damp and Mould Surveying GBP 250,000
2d Fully Managed Damp and Mould Solution GBP 750,000
3a Electrical Testing and Associated Works GBP 500,000
3b Electrical Security and Associated Works GBP 500,000
3c Fully Managed Electrical Compliance Solution GBP 500,000
4 Lift Servicing and Refurbishment GBP 500,000
5 Legionella Testing and Treatment GBP 500,000
● can provide audited accounts, if requested, for the last two years; and
● who has an Experian credit score greater than 50 or can demonstrate to the satisfaction of PfH that its financial position is sufficiently robust to merit being awarded a place on the Framework."
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Bidders are required to be able to supply at least three contract examples for each lot they are bidding for. Such examples must be within
the last three years (five for works contracts) and must provide sufficient detail to enable PfH to be able to identify and assess the relevance
of the contract examples to the services required under the framework agreement. Bidders should use question 4C.1.and 4C.1.2 to respond
to the requirement. Bidders that are unable to provide three relevant and appropriate examples demonstrating sufficient experience (or
provide a justification why they are unable to do so) will be excluded from the procurement process
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As Part of their tender submission bidders will be required to state the social, economic and environmental benefits they will deliver as part
of the framework contracts
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-004158
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
30/06/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
28/06/2024
IV.2.7) Conditions for opening of tenders
Date:
30/06/2023
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
1) Bidders may be excluded if they are in any of the situations referred to in Reg.58 of the PCSR 2015.
2) If required by the member state, bidders must be enrolled in the relevant professional or trade registers of their country.
3) Bidders must state the amount of the contract they expect to subcontract.
4) Quality assurance. Bidders are required to hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in
accordance with BS EN ISO 9001 or can demonstrate that they have robust equivalent quality standards in accordance with Document 2 of
this tender.
5) Health and Safety. Bidders are required to hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in
accordance with ISO 45001 or has within the last 12 months met the assessment requirements of a construction related scheme in registered
membership of the safety schemes in procurement (SSIP) or; can demonstrate that they have robust equivalent health and safety standards
in accordance with Document 2 of this tender.
6) Environmental. Bidders are required to hold a UKAS (or equivalent) accredited independent third-party certificate of compliance with
ISO 14001 or can demonstrate it has robust equivalent environmental standards in accordance with Document 2 of this tender.
This Framework may be used by any contracting authority listed in or referred to in the
FTS notice. This includes:
— all current members of Procurement for Housing at the time of the OJEU notice for this procurement,
— any registered provider of social housing (or Welsh registered social landlord, or Northern Ireland registered
social landlord) that becomes a member of Procurement for Housing during the period of the Framework,
— any public authority (as defined in the Freedom of Information Act 2000 for public authorities) in England,
Wales and Northern Ireland, that becomes a member of Procurement for Housing at any time during the period
of the Framework,
— any local authority (as defined in the Local Government Act 1972 for public authorities in England, Wales and
Northern Ireland) that becomes a member of Procurement for Housing at any time during the period of the Framework,
— any housing Arm’s Length Management Organisation that becomes a member of Procurement for Housing
during the period of the Framework,
— any wholly owned subsidiary of any of the above organisations, and
— any other contracting authority listed on the following page of the Procurement for Housing website,
— http:// procurementforhousing.co.uk/permissible-users/ at the time of the OJEU notice for this procurement.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=732467.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
PfH Scotland members may include community benefit clauses to contracts called off from this framework agreement.
(SC Ref:732467)
VI.4) Procedures for review
VI.4.1) Review body
Court Of Session
Parliament House Parliament Square
Edinburgh
EH11RQ
UK
VI.5) Date of dispatch of this notice
18/05/2023