Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
EFFICIENCY EAST MIDLANDS LIMITED
07762614
Unit 3, Maises Way
Alfreton
DE55 2DS
UK
Contact person: Amy Wheatley
Telephone: +44 1246395610
E-mail: amy@eem.org.uk
NUTS: UK
Internet address(es)
Main address: https://eem.org.uk/
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Decorating Materials, Cyclical Decoration & Tenant Options Vouchers
Reference number: EEM0005
II.1.2) Main CPV code
45451000
II.1.3) Type of contract
Works
II.1.4) Short description
Efficiency East Midlands Ltd (EEM) is a not for profit consortium set up to drive cost and efficiency savings in the public sector.
Since 2010, EEM and its Members have worked together to deliver comprehensive yet simplified procurement solutions, which offer a wide range of compliant, competitive and high-quality products and services. EEM's vision is to develop a collaborative working approach, which delivers the fullest possible range of organisational, financial and social benefits.
EEM was formed in 2010 with five founding members, all housing providers determined to reap the benefits of collaborative procurement. Our membership has now grown to over 300 public sector organisations including Housing Associations and ALMO's, Local Authorities, NHS Trusts, Education Providers, Emergency Services, Government Agencies and Charities.
EEM also work in collaboration with 3 like-minded procurement consortia - Westworks, South East Consortium and Advantage South West. This means that on behalf of our Members, the Consortiums can utilise each other's Frameworks. The aim is to work together to align processes and practices where possible and provide the best possible service to our combined membership.
This Framework will be available to all members from other consortia but managed by the EEM Team.
EEM are awarding a Decorating Materials, Vouchers and Cyclical Decoration Works Framework to replace our existing Framework which will expire on Friday 23rd April 2022. The Framework will provide EEM Members with a provision for Decorating Materials on a delivery and counter collection basis, non-cash based Voucher or Card schemes and Cyclical Decoration Works to property Exterior and Interiors.
The Framework is split into the following workstream Lots:
• Lot 1 - Delivery and Counter Collection
• Lot 2 - Cyclical Interior and Exterior Decoration
• Lot 3 - Tenant Options Voucher Scheme
Lot 1 has been created to support Members who have a requirement for a supplier of Decoration Materials either delivered or collected. Expected materials will include but not be limited to:
• Matt Paint, Satin Paint, Gloss Paint, Exterior grade paints for Stone, brick, Metal, Plastic and other finishes
• Primers and Undercoats
• Fire retardant paints, Mould resisting paints and other technical paints
• Wallpapers and wall coverings, adhesives for paper and tile, sealants, grouts and caulks.
• Decorating tools and sundries
Lot 2 has been created to support EEM Members who have a requirement for external or internal decoration work to residential or commercial properties. This will include but is not limited to:
• Removing all blistered or defective coatings
• Rubbing down & Washing down
• Priming surfaces of various material types
• Applying multiple coats of different types of paint
• Removing and replacing glazing putty
• Sealing & Caulking
• Applying Varnish systems
• Washing down with liquid soaps & Fungicidal washes
• Making Good open holes and defects
Lot 3 has been created to support Members who have a requirement for a non cash based, card or Voucher scheme. This will include an online management system for the distribution of specified decorating materials to Tenants.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
40 000 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Delivery & Counter Collection
II.2.2) Additional CPV code(s)
45451000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Lot 1 has been created to support Members who have a requirement for a supplier of Decoration Materials either delivered or collected. Expected materials will include but not be limited to:
• Matt Paint, Satin Paint, Gloss Paint, Exterior grade paints for Stone, brick, Metal, Plastic and other finishes
• Primers and Undercoats
• Fire retardant paints, Mould resisting paints and other technical paints
• Wallpapers and wall coverings, adhesives for paper and tile, sealants, grouts and caulks.
• Decorating tools and sundries
II.2.5) Award criteria
Quality criterion: Quality Assessment
/ Weighting: 40
Cost criterion: Pricing
/ Weighting: 60
II.2.11) Information about options
Options:
Yes
Description of options:
Contracts may extend for up to five years beyond the life of the Framework
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Cyclical Interior & Exterior Decoration
II.2.2) Additional CPV code(s)
39191100
45442100
45442110
45442120
45442121
45442180
45442190
45451000
II.2.3) Place of performance
NUTS code:
UKC
UKD
UKE
UKF
UKG
UKH
UKI
UKJ
UKK
UKL
Main site or place of performance:
This Lot has been subdivided into two Geographical regions.
Sublot 1 - Midlands
Sublot 2 - National
The defined geographical regions stated above for Lot 2 represent the needs of our core membership. For clarity the definition for each sub-lot type is provided below:
- Sub Lot 1 (Midlands) - this Sub-Lot covers the specific regions (and Counties) stated and will be used as and when Members have a requirement covers multiple regions, it would need to be within one of the defined areas i.e. multiple regions within the Midlands.
- Sub Lot 2 (National Coverage) - this lot will be used where a Member owns, manages and maintains properties across multiple regions, i.e. they have properties in West Wales, London and Merseyside for example. It will also be used for any current or new Members that sit outside of Sub-Lot 1 (Midlands) i.e. a new Member based in South Yorkshire.
II.2.4) Description of the procurement
Lot 2 has been created to support EEM Members who have a requirement for external or internal decoration work to residential or commercial properties. This will include but is not limited to:
• Removing all blistered or defective coatings
• Rubbing down & Washing down
• Priming surfaces of various material types
• Applying multiple coats of different types of paint
• Removing and replacing glazing putty
• Sealing & Caulking
• Applying Varnish systems
• Washing down with liquid soaps & Fungicidal washes
• Making Good open holes and defects
II.2.5) Award criteria
Quality criterion: Quality Assessment
/ Weighting: 40
Cost criterion: External Decoration
/ Weighting: 25
Cost criterion: Internal Decoration
/ Weighting: 25
Cost criterion: Scenario
/ Weighting: 10
II.2.11) Information about options
Options:
Yes
Description of options:
This Framework may extend for a duration of up to five years beyond expiry of the four year term
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Tenant Options Voucher Scheme
II.2.2) Additional CPV code(s)
45451000
II.2.3) Place of performance
NUTS code:
UKC
UKD
UKE
UKF
UKG
UKH
UKI
UKJ
UKK
UKL
Main site or place of performance:
This Lot is being offered on a National basis.
II.2.4) Description of the procurement
Lot 3 has been created to support Members who have a requirement for a non cash based, card or Voucher scheme. This will include an online management system for the distribution of specified decorating materials to Tenants.
II.2.5) Award criteria
Quality criterion: Tender Assessment Questions
/ Weighting: 100
Cost criterion: Pricing was not evaluated as part of Lot 3. The criteria was 100% quality.
/ Weighting: 0
II.2.11) Information about options
Options:
Yes
Description of options:
This Framework may extend for a duration of up to five years beyond the expiry of the four year term of the Framework.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-004257
Section V: Award of contract
Lot No: Lot 1
Contract No: EEM0005: Decorating Materials, Cyclical Decoration & Tenant Options Vouchers
Title: Delivery and Counter Collection (National)
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
05/05/2023
V.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Crown Paints Ltd
436135
Batley
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
PPG Architectural Coatings UK Ltd
00436135
Birstall
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Brewers Decorators Centres
00203852
Eastbourne
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
7 100.00
GBP
/ Highest offer:
8 300.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: Lot 2
Contract No: EEM0005: Decorating Materials, Cyclical Decoration & Tenant Options Vouchers
Title: Cyclical Interior & Exterior Decoration (Midlands)
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
05/05/2023
V.2.2) Information about tenders
Number of tenders received: 7
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Bell Decorating Group Ltd
SC114142
Airdrie
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Hankinson Whittle Programmed Limited
11415123
Birkenhead
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Alfred Bagnall & Sons (East Midlands) Ltd
01042314
Shipley
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Ian Williams Limited
00879464
Bristol
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Novus Property Solutions
2403551
Stoke-On-Trent
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Dodd Group (Midlands) Limited
01179878
Telford
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
25 650.00
GBP
/ Highest offer:
70 820.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: Lot 2
Contract No: EEM0005: Decorating Materials, Cyclical Decoration & Tenant Options Vouchers
Title: Sublot 2 - Cyclical Interior & Exterior Decoration (National)
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
05/05/2023
V.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Bell Decorating Group Ltd
SC114142
Airdrie
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Hankinson Whittle Programmed Limited
11415123
Birkenhead
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Ian Williams Limited
00879464
Bristol
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Alfred Bagnall & Sons (East Midlands) Ltd
01042314
Shipley
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
25 802.00
GBP
/ Highest offer:
46 500.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: Lot 3
Contract No: EEM0005: Decorating Materials, Cyclical Decoration & Tenant Options Vouchers
Title: Tenant Options Vouchers (National)
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
05/05/2023
V.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Wonde Ltd
08645640
Suffolk
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Brewers Decorators Centres
00203852
Eastbourne
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Crown Paints Ltd
6624576
Darwen
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
PPG Architectural Coatings UK Ltd
00436135
Birstall
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: .01
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The call-off contracts to be awarded pursuant to the framework agreements that have been entered at conclusion of the procurement exercise may extend for a duration of up to 5 years
beyond expiry of the 4-year framework term.
Please note that the total potential framework value stated within this notice and each lot is in relation to the full 4-year framework and takes into consideration the lot structure, length of call off contracts and that the EEM membership may grow over the framework lifetime .
This framework has been procured by Efficiency East Midlands Ltd (EEM Ltd) on behalf of their members and the other organisations described below as being authorised users. The
following contracting authorities will be entitled to agree and award contracts under this framework agreement as authorised users:
1) Any Member of EEM which for the avoidance of doubt currently includes 3 partner consortia Westworks(www.westworks.org.uk), Advantage South West (www.advantagesouthwest.co.uk) and South East Consortium (www.southeastconsortium.org.uk). A full list of current members is available at www.eem.org.uk .
2) Any future member of EEM or our partner consortia and in all cases being an organisation which has applied to join EEM or our partner consortia in accordance with the applicable constitutional documents;
3) An EEM participant being an organisation which is neither a current or EEM member (as defined at 1 above) nor a future member of EEM (as defined at 2 above) based within England
and Wales which owns and/ or maintains/manages housing stock in one or more geographic area in which it operates and/or is an NHS Trust (which includes acute trusts, mental health trusts, care service trusts and ambulance trusts) or an organisation, police authority, fire authority, ambulance trust, university, higher/further education college, school or academy or other public sector organisation.
Further details regarding the authorised users of this framework can be found within the tender documents.
VI.4) Procedures for review
VI.4.1) Review body
The Royal Court of Justice
London
UK
VI.4.2) Body responsible for mediation procedures
The Royal Court of Justice
London
UK
VI.4.4) Service from which information about the review procedure may be obtained
The Cabinet Office
Whitehall
London
SW1A 2AS
UK
VI.5) Date of dispatch of this notice
19/05/2023