Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Southside Housing Association Ltd
135 Fifty Pitches Rd, Cardonald
Glasgow
G514EB
UK
Contact person: Steven Good
Telephone: +44 1414221112
E-mail: sgood@southside-ha.co.uk
NUTS: UKM82
Internet address(es)
Main address: http://www.southside-ha.org
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12222
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Other: Registered Social Landlord
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Southside Housing Association - Two Year Multi-Lot Contracts for Responsive Maintenance Repairs Services
II.1.2) Main CPV code
50700000
II.1.3) Type of contract
Services
II.1.4) Short description
Southside Housing Association is procuring Multi-Lot Contracts which shall deliver Responsive Repairs Maintenance Services during Normal Working Hours throughout Glasgow. The procurement aims to establish individual Contract’s for;
- Lot 1 – Joiner Responsive Maintenance Services to Pollokshields Properties (Service Provider A)
- Lot 2 – Joiner Responsive Maintenance Services to Cardonald Properties (Service Provider B)
- Lot 3 – Plumber Responsive Maintenance Services to Cardonald Properties (Service Provider A)
- Lot 4 – Plumber Responsive Maintenance Services to Pollokshields Properties (Service Provider B)
- Lot 5 – Electrical Responsive Maintenance Services to Pollokshields Properties (Service Provider A)
- Lot 6 – Electrical Responsive Maintenance Services to Cardonald Properties (Service Provider B)
Responsive Repairs services undertaken during daytime hours are currently delivered by City Building LLP to Southside Housing Association as part of a single Service Provider Contract that encompasses Responsive Repairs, Void Property Works, Out of Hours Call Handling and Out of Hours Emergency Works as part of a single Contract. The structure of the existing contract delivered by City Building LLP is changing from a single Service Provider contract to six separate Lots of Responsive Repairs contracts, four separate Lots of Void Property Works contracts and a single contract for Out of Hours Call Handling and Out of Hours Emergency Repairs works. This ITT and procurement relates to procurement of six separate Lots contracts for Responsive Repairs Maintenance Services during daytime hours. The multi-Lot contracts for Void Property Works and single contract for Out of Hours Call Handling and Out of Hours Emergency Repairs are being undertaken as separate procurements to this opportunity.
The properties applicable to each Lot are described within Tender Document E Part 1 and Part 2, and it is intended that the one Service Provider will be appointed to each geographical area for each of the three Responsive Maintenance Service trades of Joiner, Plumber and Electrical.
The properties are anticipated to include sandstone tenement flats, multi-storey flats, new build modern housing and flats, and post war pre-2000 construction houses and flats.
Southside Housing Association may also introduce newly acquired or developed properties during the term of the Contracts and may also vary the tender address list to retain a balanced approximate fifty/fifty split of property allocations between each geographical area throughout the term of the Contracts.
Bidders may submit a bid for each individual or all Lots and should indicate the Lot’s that they wish to bid for within their response to Question 2A.18 of SPD(Scotland) v1.2_0.
II.1.5) Estimated total value
Value excluding VAT:
6 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 1
II.2) Description
Lot No: 1
II.2.1) Title
Joiner Responsive Maintenance Services to Pollokshields Properties (Service Provider A)
II.2.2) Additional CPV code(s)
50700000
II.2.3) Place of performance
NUTS code:
UKM82
Main site or place of performance:
Glasgow Southside
II.2.4) Description of the procurement
Single Stage Tendering in accordance with Regulations 28 (Open Procedure) and 47 (Division of contracts into lots) of the Public Contracts (Scotland) Regulations 2015
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
May take up option of twelve month extensions up to a maximum of three further years (2025-2028) at an estimated value 1200000 GBP (excluding VAT) per annum cumulatively for all six Lots.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public
Contracts (Scotland) Regulations 2015.
SPD (Scotland) v1.2 Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each
subcontractor.
Lot No: 2
II.2.1) Title
Joiner Responsive Maintenance Services to Cardonald Properties (Service Provider B)
II.2.2) Additional CPV code(s)
50700000
II.2.3) Place of performance
NUTS code:
UKM82
Main site or place of performance:
Glasgow Southside
II.2.4) Description of the procurement
Single Stage Tendering in accordance with Regulations 28 (Open Procedure) and 47 (Division of contracts into lots) of the Public
Contracts (Scotland) Regulations 2015
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
May take up option of twelve month extensions up to a maximum of three further years (2025-2028) at an estimated value 1200000 GBP (excluding VAT) per annum cumulatively for all six Lots.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public
Contracts (Scotland) Regulations 2015.
SPD (Scotland) v1.2 Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each
subcontractor.
Lot No: 3
II.2.1) Title
Plumber Responsive Maintenance Services to Cardonald Properties (Service Provider A)
II.2.2) Additional CPV code(s)
50700000
50712000
II.2.3) Place of performance
NUTS code:
UKM82
Main site or place of performance:
Glasgow Southside
II.2.4) Description of the procurement
Single Stage Tendering in accordance with Regulations 28 (Open Procedure) and 47 (Division of contracts into lots) of the Public
Contracts (Scotland) Regulations 2015
II.2.5) Award criteria
Criteria below:
Quality criterion: 60
/ Weighting: Quality
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
May take up option of twelve month extensions up to a maximum of three further years (2025-2028) at an estimated value 1200000 GBP (excluding VAT) per annum cumulatively for all six Lots.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public
Contracts (Scotland) Regulations 2015.
SPD (Scotland) v1.2 Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each
subcontractor.
Lot No: 4
II.2.1) Title
Plumber Responsive Maintenance Services to Pollokshields Properties (Service Provider B)
II.2.2) Additional CPV code(s)
50700000
50712000
II.2.3) Place of performance
NUTS code:
UKM82
Main site or place of performance:
Glasgow Southside
II.2.4) Description of the procurement
Single Stage Tendering in accordance with Regulations 28 (Open Procedure) and 47 (Division of contracts into lots) of the Public
Contracts (Scotland) Regulations 2015
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
May take up option of twelve month extensions up to a maximum of three further years (2025-2028) at an estimated value 1200000 GBP (excluding VAT) per annum cumulatively for all six Lots.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public
Contracts (Scotland) Regulations 2015.
SPD (Scotland) v1.2 Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each
subcontractor.
Lot No: 5
II.2.1) Title
Electrical Responsive Maintenance Services to Pollokshields Properties (Service Provider A)
II.2.2) Additional CPV code(s)
50700000
50711000
II.2.3) Place of performance
NUTS code:
UKM82
Main site or place of performance:
Glasgow Southside
II.2.4) Description of the procurement
Single Stage Tendering in accordance with Regulations 28 (Open Procedure) and 47 (Division of contracts into lots) of the Public
Contracts (Scotland) Regulations 2015
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
May take up option of twelve month extensions up to a maximum of three further years (2025-2028) at an estimated value 1200000 GBP (excluding VAT) per annum cumulatively for all six Lots.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public
Contracts (Scotland) Regulations 2015.
SPD (Scotland) v1.2 Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each
subcontractor.
Lot No: 6
II.2.1) Title
Electrical Responsive Maintenance Services to Cardonald Properties (Service Provider B)
II.2.2) Additional CPV code(s)
50700000
50711000
II.2.3) Place of performance
NUTS code:
UKM82
Main site or place of performance:
Glasgow Southside
II.2.4) Description of the procurement
Single Stage Tendering in accordance with Regulations 28 (Open Procedure) and 47 (Division of contracts into lots) of the Public
Contracts (Scotland) Regulations 2015
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
May take up option of twelve month extensions up to a maximum of three further years (2025-2028) at an estimated value 1200000 GBP (excluding VAT) per annum cumulatively for all six Lots.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public
Contracts (Scotland) Regulations 2015.
SPD (Scotland) v1.2 Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each
subcontractor.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
NICEIC or SELECT Electrical Contractors Association of Scotland (Lot 5 and Lot 6 only)
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Bidders will be required to have a minimum 'general' yearly turnover of 200000 GBP for the last two years or have an average yearly
turnover of a minimum of 200000 GBP for the last two years.
Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set
up or started trading.
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded
contract, the types and levels of insurances indicated below:
Employer's (Compulsory) Liability Insurance - 5,000,000 GBP
Public Liability Insurance - 5,000,000 GBP
Contractors All Risk Insurance - 100,000 GBP
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Bidders must be able to provide two examples of similar Responsive Maintenance services for Joiner (Lots 1 and 2), Plumber (Lots 3 and 4) and Electrical (Lots 5 and 6) to the requirements of Southside Housing Association
undertaken during the last three years that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4 of the Find a Tender Service Contract Notice or the relevant section of the Site Notice.
Bidders are required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
'Tender Document F- Responsive v7.2 Volume 1(e) KPI Framework' attached to this Contract Notice.
Where performance falls below the minimum acceptable level during the Contract, Service Providers will be required to produce a
Remedial Plan for the approval of Southside Housing Association.
Failure to produce a Remedial Plan or implement an approved Remedial Plan will be deemed to be a breach of the Contract, which may
lead to the termination of a Service Provider.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-010083
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
19/06/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
15/09/2023
IV.2.7) Conditions for opening of tenders
Date:
19/06/2023
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
2025 at the earliest if the optional 12 month extensions are not applied
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
It is the intention of Southside Housing Association to hold a ‘Meet the Buyer’ and ‘Contractors Workshop’ Event during the tender period.
The Events will be free of charge and the Meet the Buyer Event shall provide an overview of the requirements, Southside Housing Association’s aspirations, a summary of the procurement process and information on how to complete the tender documents and submit a bid through the Contract Notice.
The ‘Meet the Buyer Event’ will be held at 14.00BST on Wednesday 7th June 2023 at the office of Southside Housing Association, Southside House, 135 Fifty Pitches Road, Cardonald, Glasgow, G51 4EB.
The ‘Contractors Workshop’ Event will be via by Zoom Video Conferencing at 10.00BST on Monday 12th June 2023. The ‘Contractors Workshop’ Event will provide an in-depth review of the tender document and information Bidders need to provide with their tender.
To record your interest in either or both Events, please email the names of your organisations delegates to alan.shanks@ada-cc.co.uk not later than 12:00 noon BST on Monday 5th June 2023.
Places at the ‘Meet the Buyer’ Event will be allocated on a first come first served basis and further information on the ‘Meet the Buyer’ and ‘Contractors Workshop’ Events schedules will be issued to registered delegates in advance of each Event
In the event of over-subscription to the ‘Meet the Buyer’ Event we may restrict attendance to a single delegate per organisation.
Bidders are advised the Southside Housing Association are currently procuring for Responsive Repairs, Void Property Works and Out of Hours Call Handling & Out of Hours Emergency Works opportunities through separate Contract Notices. Bidders are also advised that the ‘Meet the Buyer’ and ‘Contractors Workshop’ Events will incorporate all of these procurement opportunities collectively during single events.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=732764.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:
The Contract has been divided into six smaller value lots
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Refer Tender Document I 'Community Benefits' provided with the Contract Notice
(SC Ref:732764)
VI.4) Procedures for review
VI.4.1) Review body
Glasgow Sheriff Court and Justice of the Peace Court
Glasgow
UK
VI.5) Date of dispatch of this notice
19/05/2023