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01 Prior Information Notice (PIN)

Service & Maintenance contract for Community Equipment Services at Carmarthenshire & Pembrokeshire with out of hours support for Ceredigion

  • First published: 26 May 2023
  • Last modified: 26 May 2023

Contents

Summary

OCID:
ocds-kuma6s-131882
Published by:
Carmarthenshire County Council
Authority ID:
AA0281
Publication date:
26 May 2023
Deadline date:
-
Notice type:
01 Prior Information Notice (PIN)
Has documents:
Yes
Has SPD:
No
Has Carbon Reduction Plan:
No

Abstract

Supplier Engagement Event Thursday 8th June 14:00 Online Event The 3 Authorities are looking to engage a supplier to carry out the servicing and maintenance of certain equipment used as part of the delivery of each of the Council’s Integrated Community Equipment Service (ICES). Carmarthenshire and Pembrokeshire require a supplier to carry out all of their servicing and maintenance needs, with Ceredigion only requiring an out of hours provision. To register your interest please email CRCorporateProcurement@carmarthenshire.gov.uk CPV: 50400000, 50400000.

Full notice text

Prior information notice

This notice is for prior information only

Section I: Contracting authority

I.1) Name and addresses

Carmarthenshire County Council

County Hall

Carmarthen

SA31 1JP

UK

Telephone: +44 1267234567

E-mail: MLeighGeroge@carmarthenshire.gov.uk

NUTS: UKL14

Internet address(es)

Main address: http://www.carmarthenshire.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0281

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

Additional information can be obtained from the abovementioned address


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Service & Maintenance contract for Community Equipment Services at Carmarthenshire & Pembrokeshire with out of hours support for Ceredigion

II.1.2) Main CPV code

50400000

 

II.1.3) Type of contract

Services

II.1.4) Short description

Supplier Engagement Event

Thursday 8th June

14:00

Online Event

The 3 Authorities are looking to engage a supplier to carry out the servicing and maintenance of certain equipment used as part of the delivery of each of the Council’s Integrated Community Equipment Service (ICES). Carmarthenshire and Pembrokeshire require a supplier to carry out all of their servicing and maintenance needs, with Ceredigion only requiring an out of hours provision.

To register your interest please email CRCorporateProcurement@carmarthenshire.gov.uk

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

50400000

II.2.3) Place of performance

NUTS code:

UKL14

II.2.4) Description of the procurement

Service & Maintenance contract for Community Equipment Services at Carmarthenshire & Pembrokeshire with out of hours support for Ceredigion

Supplier Engagement Event

Thursday 8th June

14:00

Online Event

The 3 Authorities are looking to engage a supplier to carry out the servicing and maintenance of certain equipment used as part of the delivery of each of the Council’s Integrated Community Equipment Service (ICES). Carmarthenshire and Pembrokeshire require a supplier to carry out all of their servicing and maintenance needs, with Ceredigion only requiring an out of hours provision.

As certain equipment needs regular, specific inspection and servicing (in accordance with manufacturer’s recommendations and the HSE LOLER and PUWER legislation), the supplier will carry out this servicing either where it is being used or at one of the ICES’ respective equipment stores or community settings (e.g. Care Homes, Education Establishments, etc) this will only be required for Carmarthenshire and Pembrokeshire.

The supplier will also attend to the breakdown of equipment where it takes place with the intention of resolving any problems and ensuring the equipment is fully functional again. It is expected that as breakdowns can occur at any time, the supplier must be able to respond to such events at any time of the day or night, any day of the year. This provision for out of hours support (i.e. outside of standard office hours) will be for all three Authorities.

The successful supplier will also ensure that all paperwork, including service and maintenance records and ongoing service schedules are kept up to date and available to each ICES when required. The successful supplier will be expected to update and electronic database for all of the equipment that will be serviced and maintained. Electronic copies of the service document to be scanned into this shared IT system.

Prior to this, the Three Authorities will be holding a Supplier Engagement event online on the 8th June 2023 in order to inform and engage with potential and current suppliers on the services we are seeking to procure.

This event will also provide an opportunity for you to ask questions in relation to the procurement of the print and signage provision and provide tender support to individual businesses if required.

To register your interest please email CRCorporateprocurement@carmarthenshire.gov.uk

II.3) Estimated date of publication of contract notice:

21/06/2023

Section IV: Procedure

IV.1) Description

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

Section VI: Complementary information

VI.3) Additional information

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=131882.

(WA Ref:131882)

VI.5) Date of dispatch of this notice

26/05/2023

Coding

Commodity categories

ID Title Parent category
50400000 Repair and maintenance services of medical and precision equipment Repair and maintenance services

Delivery locations

ID Description
1014 South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

About the buyer

Main contact:
MLeighGeroge@carmarthenshire.gov.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
12/06/2023 15:42
ADDED FILE: Market Engagement Presentation
Please find attached Market Engagement Presentation for the event on the 8th June 2023
12/06/2023 15:43
ADDED FILE: Market Engagement Q&As
Please find attached Q&As from the event on the 8th June 2023.

Additional Documents

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Current documents

docx
docx23.49 KB
This file may not be accessible.
docx
docx21.57 KB
This file may not be accessible.
pptx
pptx8.00 MB
This file may not be accessible.

Replaced documents

There are no previous versions of these documents.


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