Contract notice
Section I: Contracting
authority
I.1) Name and addresses
PA Housing
Case House, 85-89 High Street, Walton-on-Thames
Surrey
KT12 1DZ
UK
Contact person: Procurement Team
Telephone: +44 1689885080
E-mail: procurement@effefftee.co.uk
Fax: +44 1689885081
NUTS: UK
Internet address(es)
Main address: https://www.pahousing.co.uk/
Address of the buyer profile: https://www.pahousing.co.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.mytenders.co.uk/
Additional information can be obtained from another address:
Faithorn Farrell Timms
Central Court, 1 Knoll Rise, Orpington
Kent
BR6 0JA
UK
Contact person: Procurement Team
Telephone: +44 1689885080
E-mail: procurement@effefftee.co.uk
NUTS: UK
Internet address(es)
Main address: https://www.effefftee.co.uk
Address of the buyer profile: https://www.pahousing.co.uk/
Tenders or requests to participate must be sent electronically to:
https://www.mytenders.co.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
T1-7099 PA Housing Tree Maintenance Services
II.1.2) Main CPV code
77211500
II.1.3) Type of contract
Services
II.1.4) Short description
The provision of a tree maintenance service, including both planned and reactive works.
II.1.5) Estimated total value
Value excluding VAT:
437 300.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
The South
II.2.2) Additional CPV code(s)
77341000
77211400
77211500
77211300
II.2.3) Place of performance
NUTS code:
UKI
UKJ25
UKJ26
Main site or place of performance:
Trees owned and managed by PA Housing across London and the south east.
II.2.4) Description of the procurement
The services required by the contracts, include but are not restricted to:
Pruning, bracing, felling, stump removal, climbing inspections and associated works.
Conduct planned survey tree works on an annual basis in line with the surveys provided.
Conduct reactive tree works as and when required, including bank holidays and out of hours.
Be a tier 1 contractor who ensures full delivery of services and provides sub-contractors, where required, and retains responsibility and liability for any sub-contractors.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.6) Estimated value
Value excluding VAT:
256 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
It is intended that the contracts will commence in January 2024, and run for a period of three years with the option for renewal, as decided by PA, for an extension of up to a further one year plus one year. The maximum duration of the Contracts is therefore five years.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
It is envisaged that the client will Invite the following number of Candidates to Tender, who will have achieved the highest score, out of the maximum points available Part 3 - Section 6.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
All indicative values are based upon the initial three year term and are exclusive of VAT.
Lot No: 2
II.2.1) Title
The Midlands
II.2.2) Additional CPV code(s)
77341000
77211400
77211500
77211300
II.2.3) Place of performance
NUTS code:
UKF14
UKF21
UKF24
UKF25
Main site or place of performance:
Trees owned and managed by PA Housing.
II.2.4) Description of the procurement
The services required by the contracts, include but are not restricted to:
Pruning, bracing, felling, stump removal, climbing inspections and associated works.
Conduct planned survey tree works on an annual basis in line with the surveys provided.
Conduct reactive tree works as and when required, including bank holidays and out of hours.
Be a tier 1 contractor who ensures full delivery of services and provides sub-contractors, where required, and retains responsibility and liability for any sub-contractors.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.6) Estimated value
Value excluding VAT:
181 300.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
It is intended that the contracts will commence in January 2024, and run for a period of three years with the option for renewal, as decided by PA, for an extension of up to a further one year plus one year. The maximum duration of the Contracts is therefore five years.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
It is envisaged that the client will Invite the number of Candidates to Tender, who will have achieved the highest score, out of the maximum points available Part 3 - Section 6.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
All indicative values are based upon the initial three year term and are exclusive of VAT.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As detailed in the tender documents.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
27/06/2023
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
01/08/2023
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
All indicative values are based upon the initial three year term and are exclusive of VAT.
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=229481.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(MT Ref:229481)
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
The Royal Courts of Justice, The Strand
London
W2 2LL
UK
VI.4.2) Body responsible for mediation procedures
High Court of England and Wales
The Royal Courts of Justice, The Strand
London
W2 2LL
UK
VI.4.4) Service from which information about the review procedure may be obtained
Cabinet Office
70 Whitehall
London
SW1A 2AS
UK
VI.5) Date of dispatch of this notice
26/05/2023