Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Sussex Community NHS Foundation Trust
Trust HQ, Jevington Building, Elm Grove
Brighton
BN13 3EP
UK
Contact person: Sussex Community NHS Foundation Trust
E-mail: stacey.rhynas@nhs.net
NUTS: UKJ2
Internet address(es)
Main address: https://www.sussexcommunity.nhs.uk/
Address of the buyer profile: https://www.sussexcommunity.nhs.uk/
I.1) Name and addresses
East Sussex Healthcare NHS Trust
729 The Ridge
St. Leonards-on-Sea
TN37 7PT
UK
E-mail: stacey.rhynas@nhs.net
NUTS: UKJ2
Internet address(es)
Main address: https://www.esht.nhs.uk
Address of the buyer profile: https://www.esht.nhs.uk
I.2) Joint procurement
The contract involves joint procurement
In the case of joint procurement involving different countries – applicable national procurement law:
N/A
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://health-family.force.com/s/Welcome
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://health-family.force.com/s/Welcome
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://health-family.force.com/s/Welcome
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
SCFT & ESHT: Provision of Dental Patient Management Software Service
Reference number: C166819
II.1.2) Main CPV code
85130000
II.1.3) Type of contract
Services
II.1.4) Short description
Sussex Community NHS Foundation Trust ("SCFT") (the "Authority") in conjunction with East Sussex Healthcare NHS Trust ("ESHT") is issuing this standard Selection Questionnaire ("SQ") in connection with the competitive procurement of Dental Patient Management Software Service.<br/><br/>The current in-situ patient management software is no longer supported by the software supplier/developer and the SCFT/ ESHT Dental Services teams are now looking to appoint a single service provider which includes but are not limited to the following: <br/><br/>• Special Care Dental Service which provides support to patients with special needs and those who have difficulty accessing General Dental Services; and<br/>• Emergency Dental Service which provides out-of-hours dental care when a patient's clinical condition needs prompt attention.<br/><br/>The required software management system must include the following: <br/>• Electronic patient medical histories & NHS Patient Record forms;<br/>• Electronic patient portal for appointment booking;<br/>• Integrated communication systems (email and SMS);<br/>• Electronic referral integration; and<br/>• Electronic PREMs and PROMs monitoring and self-check-in. <br/><br/>The estimated length of the contract is three (3) years with one (1) possible two (2) year extension period. Each Trust will sign a contract separately with the winning bidder. <br/><br/>The tender is being run via the ATAMIS e-tendering Portal which can be found at https://health-family.force.com/s/Welcome ("the e-sourcing Portal").
II.1.5) Estimated total value
Value excluding VAT:
500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
72212510
48814200
II.2.3) Place of performance
NUTS code:
UKJ2
II.2.4) Description of the procurement
Sussex Community NHS Foundation Trust ("SCFT") (the "Authority") in conjunction with East Sussex Healthcare NHS Trust ("ESHT") is issuing this standard Selection Questionnaire ("SQ") in connection with the competitive procurement of Dental Patient Management Software Service.<br/><br/>The current in-situ patient management software is no longer supported by the software supplier/developer and the SCFT/ ESHT Dental Services teams are now looking to appoint a single service provider which includes but are not limited to the following: <br/><br/>• Special Care Dental Service which provides support to patients with special needs and those who have difficulty accessing General Dental Services; and<br/>• Emergency Dental Service which provides out-of-hours dental care when a patient's clinical condition needs prompt attention.<br/><br/>The required software management system must include the following: <br/>• Electronic patient medical histories & NHS Patient Record forms;<br/>• Electronic patient portal for appointment booking;<br/>• Integrated communication systems (email and SMS);<br/>• Electronic referral integration; and<br/>• Electronic PREMs and PROMs monitoring and self-check-in. <br/><br/>The estimated length of the contract is three (3) years with one (1) possible two (2) year extension period. Each Trust will sign a contract separately with the winning bidder. <br/><br/>The tender is being run via the ATAMIS e-tendering Portal which can be found at https://health-family.force.com/s/Welcome ("the e-sourcing Portal").
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
One (1) possible two (2) year extension period.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As per Tender Documentation.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
26/06/2023
Local time: 10:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
13/07/2023
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
07/12/2023
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
The High Court
The Strand
London
WC2A 2LL
UK
Internet address(es)
URL: https://www.judiciary.uk/courts-and-tribunals/high-court/
VI.5) Date of dispatch of this notice
26/05/2023