Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Devon and Somerset Fire and Rescue Authority
Service Headquarters, The Knowle, Clyst St George,
Exeter
EX3 0NW
UK
Contact person: Aimee Lee
E-mail: procurement@dsfire.gov.uk
NUTS: UKK
Internet address(es)
Main address: http://www.dsfire.gov.uk
Address of the buyer profile: https://sell2.in-tend.co.uk/blpd/home
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://sell2.in-tend.co.uk/blpd/home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://sell2.in-tend.co.uk/blpd/home
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
DS435-23 Appliance Bay Doors and other doors/shutters/barriers - Servicing, Maintenance, Repair and Replacement
Reference number: DS435-23
II.1.2) Main CPV code
50710000
II.1.3) Type of contract
Services
II.1.4) Short description
The Authority invites bids in this procurement process for the provision of annual Servicing, Maintenance, Repair and Replacement of Appliance Bay Doors, and other doors/shutters/barriers. The requirements include; planned preventative maintenance (PPM), and reactive maintenance (fault call-out services) for existing appliance bay doors, and any new doors once warranty maintenance has expired (if installed by others), as well as PPM and reactive maintenance for other door assets which shall include but not be limited to: DERV fuel tank roller shutters, entrance barriers, fire shutters for servery counters, automatic doors, and automatic gates and any other similar/related assets agreed and varied into the contract during the life of the contract. The requirement shall also include repairs and where required replacement with new door assets, contract management responsibilities including KPI reporting.
II.1.5) Estimated total value
Value excluding VAT:
660 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKK
Main site or place of performance:
Authority sites across the counties of Devon and Somerset
II.2.4) Description of the procurement
The requirements include; planned preventative maintenance (PPM), and reactive maintenance (fault call-out services) for existing appliance bay doors, and any new doors once warranty maintenance has expired (if installed by others), as well as PPM and reactive maintenance for other door assets which shall include but not be limited to: DERV fuel tank roller shutters, entrance barriers, fire shutters for servery counters, automatic doors, and automatic gates and any other similar/related assets agreed and varied into the contract during the life of the contract. The requirement shall also include repairs and where required replacement with new door assets, contract management responsibilities including KPI reporting.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
660 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/10/2024
End:
31/03/2028
This contract is subject to renewal: Yes
Description of renewals:
These services are ongoing business requirements and will be re-tendered upon expiry of the initial term or expiry of awarded contract extensions.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The Authority proposes to enter into the Contract for an initial term of three (3) years and (6) months. Services Commencement Date is 01 October 2024.The Authority has made provision for the option to extend the contract beyond its initial term for a further period or periods not exceeding two (2) years in total (24 months). Award of any extensions will be made in 12-month intervals.The overall contract value stated in this notice is for the full contract period (initial term and extensions) which is estimated in the region of £660,000.00 (inc. VAT). Thisvalue includes annual planned preventative maintenance (PPM) for all identified assets and an estimate of reactive maintenance callouts and repairs. This calculates to anannual contract value in the region of £120,000 (inc. VAT).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As stated in the procurement documents.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Terms and conditions of contract provided within the tender pack.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
19/06/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
19/06/2024
Local time: 12:00
Place:
e-tendering portal opening once tender period closes.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
Devon & Somerset Fire & Rescue Service
Service Headquarters, The Knowle, Clyst St George
Exeter
EX3 0NW
UK
E-mail: procurement@dsfire.gov.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Please contact the Procurement Department at Devon and Somerset Fire and Rescue Service.
VI.5) Date of dispatch of this notice
02/05/2024