Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
TORBAY AND SOUTH DEVON NHS FOUNDATION TRUST
Newton Road
TORQUAY
TQ27AA
UK
Contact person: Mark Cochran
Telephone: +44 1803653525
E-mail: mark.cochran@nhs.net
NUTS: UKK42
Internet address(es)
Main address: https://www.torbayandsouthdevon.nhs.uk/visiting-us/torbay-hospital/
I.4) Type of the contracting authority
Other: NHS Trust
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Instrument Manager
II.1.2) Main CPV code
72267100
II.1.3) Type of contract
Services
II.1.4) Short description
This purchase relates to a new Instrument Management system that acts as a middleware interface into our new Laboratory Information Management System (LIMS) Beaker and it facilitates the interfacing of all of our laboratory instruments eliminating the need to develop bespoke interfaces or procuring individually from each instrument provider.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
172 545.12
GBP
II.2) Description
II.2.2) Additional CPV code(s)
48517000
II.2.3) Place of performance
NUTS code:
UKK
II.2.4) Description of the procurement
Following the decision by TSDFT to implement Epic Beaker as our new LIMS platform we require an Instrument Management interface to integrate all of our laboratory instruments. This purchase consists of the acquisition of the sofware itself and perpetual licensing, it's implementation, training and an ongoing annual fee for the maintenance package.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
Yes
Description of options:
The software licenses are perpetual and the maintenance package is renewed annually.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The works, supplies or services can be provided only by a particular economic operator for the following reason: absence of competition for technical reasons
Explanation
As part of the integration of IT systems across the One Devon footprint (using EPIC Beaker) and in line with our wider strategic aims and to support the rapid implementation of a single Patient Access System across the ICB that Torbay and South Devon NHS Foundation Trust (TSDFT) will be aligning itself with Royal Devon University Hospital (RDUH) existing systems and structures. It is imperative that TSDFT align its pathology pathways with RDUH to facilitate a fully integrated and shared Devon wide system in support of the One Devon Epic initiative to improve the delivery of patient care. Instrument Manager is also an Epic endorsed system used by the vast majority of Epic Beaker customers to interface laboratory instruments and already in place and therefore the decision was made to adopt this approach to enable a rapid deployment across the South of the One Devon footprint.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
Section V: Award of contract
Contract No: TSDFT409
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
30/04/2024
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
PGP UK LTD
76-970-9577
Birmingham
UK
NUTS: UKG
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 172 545.12
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.5) Date of dispatch of this notice
03/05/2024