Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Swansea University
Procurement Office, Swansea University, Singleton Park
Swansea
SA2 8PP
UK
Contact person: Sue Davies
Telephone: +44 1792295890
E-mail: procurement@swansea.ac.uk
NUTS: UKL18
Internet address(es)
Main address: https://www.swansea.ac.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0345
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Contract Award of Flying Lessons Provider for Aerospace Engineering Students
Reference number: SU246(23)
II.1.2) Main CPV code
80412000
II.1.3) Type of contract
Services
II.1.4) Short description
As part of the modular curriculum for Swansea University’s MEng (Hons) and BEng (Hons) Aerospace Engineering degrees (both accredited by the Institution of Mechanical Engineers (IMechE), and the Royal Aeronautical Society (RAeS)), Level 4 undergraduates are required to undertake 1 light aircraft flying lesson of 30 minutes, covering ‘basic handling’ of the aircraft and ‘air experience’, as part of their first year of studies.
This amounts to approximately 267 students per academic year, experiencing one lesson each, spread across the 3 academic terms (October to June).
Since no lessons were undertaken during the past academic year, there is a backlog of an additional 267 students also needing lessons during this coming 2023/24 academic year and the first year of this contract.
The Aerospace Engineering department within the University’s Faculty of Science and Engineering has now awarded a suitably qualified, insured and equipped flying centre with the appropriate staff, aircraft, equipment and facilities in place with the capacity to service our requirements and deliver lessons to this number of students.
The contract duration will be for an initial 2 academic years as from October/November 2023, with the option to extend for a 3rd and a 4th year. This is on the basis that student numbers for the 1st academic year shall be near double that of subsequent years, due to the need to clear the 2022/23 backlog (so potentially 2 x 267 students).
The University is unable to provide insurance for the students to undertake these lessons, therefore the awarded instructor and aircraft are fully insured, not only in line with Civil Aviation Authority (CAA) regulations but also for the University students to fly safely in confidence. A reliable route of communication is in place due to changes in weather and its impact on flying conditions so booking and administration processes are important in ensuring a high level of efficiency and customer care from the appointed contractor.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Lowest offer:
139 692.00
GBP/ Highest offer:
605 052.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKL18
Main site or place of performance:
Swansea Airport, Fairwood Common, Gower Peninsula, Swansea
II.2.4) Description of the procurement
As part of the modular curriculum for Swansea University’s MEng (Hons) and BEng (Hons) Aerospace Engineering degrees (both accredited by the Institution of Mechanical Engineers (IMechE), and the Royal Aeronautical Society (RAeS)), Level 4 undergraduates are required to undertake 1 light aircraft flying lesson of 30 minutes, covering ‘basic handling’ of the aircraft and ‘air experience’, as part of their first year of studies.
This amounts to approximately 267 students per academic year, experiencing one lesson each, spread across the 3 academic terms (October to June).
Since no lessons were undertaken during the past academic year, there is a backlog of an additional 267 students also needing lessons during this coming 2023/24 academic year and the first year of this contract.
The Aerospace Engineering department within the University’s Faculty of Science and Engineering has now awarded a suitably qualified, insured and equipped flying centre with the appropriate staff, aircraft, equipment and facilities in place with the capacity to service our requirements and deliver lessons to this number of students.
The contract duration will be for an initial 2 academic years as from October/November 2023, with the option to extend for a 3rd and a 4th year. This is on the basis that student numbers for the 1st academic year shall be near double that of subsequent years, due to the need to clear the 2022/23 backlog (so potentially 2 x 267 students).
The University is unable to provide insurance for the students to undertake these lessons, therefore the awarded supplier's instructor and aircraft are fully insured, not only in line with Civil Aviation Authority (CAA) regulations but also for the University students to fly safely in confidence. A reliable route of communication is in place due to changes in weather and its impact on flying conditions so booking and administration processes are important in ensuring a high level of efficiency and customer care from the appointed contractor.
II.2.5) Award criteria
Quality criterion: Capacity Specification
/ Weighting: 20
Quality criterion: Operational & Service Requirements
/ Weighting: 25
Quality criterion: Safety Precautions
/ Weighting: 25
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-029591
Section V: Award of contract
Contract No: SU246(23)
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/05/2024
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Cambrian Flying Club Ltd
Swansea Airport , Fairwood Common,
Swansea
SA2 7JU
UK
NUTS: UKL18
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
140 000.00
GBP
/ Highest offer:
605 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The University has now awarded this contract to a supplier where both the instructor and aircraft are fully insured.
This procurement was undertaken using etenderwales BravoSolution under project 31525 and itt 105114.
(WA Ref:139686)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
07/05/2024