Contract notice
Section I: Contracting
authority
I.1) Name and addresses
The Police and Crime Commissioner for Surrey
PO Box 412
Guildford, Surrey
GU3 1YJ
UK
Telephone: +44 01273470101
E-mail: paige.ward@sussex.police.uk
NUTS: UKJ2
Internet address(es)
Main address: https://www.surrey-pcc.gov.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/surreypolice/aspx/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/surreypolice/aspx/
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Immediate Justice
Reference number: JPS1576
II.1.2) Main CPV code
75230000
II.1.3) Type of contract
Services
II.1.4) Short description
The Surrey Office of the Police and Crime Commissioner (OPCC) and Surrey Police are seeking to roll out Immediate Justice across the whole county. To facilitate this within an appropriate timescale, we are seeking a single service provider to manage Immediate Justice reparative activities for adults across Surrey. This provider must have previous experience and expertise in facilitating and delivering reparative activities or similar. 15. The service must have previous experience and expertise in facilitating and delivering reparative activities. The most relevant and effective of which will be determined locally, but may include: • Litter-picking in public parks and high streets • Site clean-up after council funded events • Proactive or reactive cleaning of civic memorials • Installation of hanging baskets or temporary civic notices • Gardening of communal flower beds in town centres • Cleaning of graffiti on bus shelters, tram stops or train stations or public signage
II.1.5) Estimated total value
Value excluding VAT:
175 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
75230000
98000000
75200000
II.2.3) Place of performance
NUTS code:
UKJ2
Main site or place of performance:
II.2.4) Description of the procurement
Following a pilot for Immediate Justice in ten trailblazer areas across England and Wales the UK Government have decided to roll it out across all other force areas of England and Wales. Immediate Justice will ensure that perpetrators of anti-social behaviour and relevant crimes are held accountable for their behaviour, whilst providing victims and communities with a voice in how they would like offenders to make amends. Utilising existing Criminal Justice frameworks, Immediate Justice is applicable as an Out of Court Resolution (OoCR) i.e. Community Resolution or Conditional Caution, identified through the Community Remedy document. Offenders will be required to undertake unpaid community work with an ambition for them to start that work as soon as 48 hours after referral to the Immediate Justice Reparation Service provider, so victims know anti-social behaviour is treated seriously and with urgency.Surrey Police will employ two Immediate Justice Administrative Officers, who will manage cases following referral from Police Officers or Police Community Support Officers (PCSOs). They will make referrals to the relevant service provider who will then facilitate reparative activities with offenders. The Surrey Office of the Police & Crime Commissioner (OPCC) and Surrey Police are seeking to roll out Immediate Justice across the whole county. To facilitate this within an appropriate timescale, we are seeking a single service provider to manage Immediate Justice reparative activities for adults across Surrey. This provider must have previous experience and expertise in facilitating and delivering reparative activities or similar. Objectives The objective of the procurement process is to establish a fully managed Immediate Justice delivery service across Surrey. To reduce incidents of crime and anti-social behaviour, by holding perpetrators to account through the delivery of up to 50 cases of swift and visible reparative activities across Surrey per month. To reduce re-offending by adopting a Restorative Justice approach alongside the reparative activity.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 6
This contract is subject to renewal: Yes
Description of renewals:
Potential for 3 x 12 month extension options - This is depending on the awarding of additional funding by the HM Government and the performance of the contract.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
All requirements as stated within the Tender pack can be metAll staff engaged in Immediate Justice delivery must hold an enhanced DBS Check. All staff will be able to easily travel to reparative sites across SurreySafeguarding Vulnerable Adults policy (inc. related risk assessments) and an Equality Diversion & Inclusion policy must be in placeYour organisation should be able to provide its own equipment for use as part of the Reparative Activity and must hold appropriate risk assessments.Comprehensive risk management policy relating to immediate justice should be in placeEither hold the Cyber Essentials Certification or have a core membership with the South East Cyber Resilience Centre (SECRC) or commit to obtaining these should you be successful winning this tender. Successful Tenderer will have to sign an information sharing agreement as part of the contract.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Contract Performance will be related to the following areas: Delivery of contract in line with tendered pricing Delivery of the contract in line with the requirements listed in the Tender Pack Attendance to all relevant partnership, operational and performance meetings Delivery against the following key performance indictors and an additional indicators as agreed between the Successful Tenderer and the Authority: Case count (number of referrals)Age/gender/ethnicity of each case Type of activity (by theme e.g., 'park clean up'/'property repair'/'street-cleaning'/'installing public signage/infrastructure') Time taken for activity to commence from disposal (and % within 48 hours) Attendance rate Attrition / completion rate Monthly total hours of activity Location (including Division and District/Borough) Day of the week
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
14/06/2024
Local time: 09:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
12/09/2024
IV.2.7) Conditions for opening of tenders
Date:
14/06/2024
Local time: 09:00
Place:
Opened Electronically
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The Surrey OPCC has been provided additional funding from HM Government to deliver the Immediate Justice pilot for the financial year 2024/25 from 1st October 2024 to 31st March 2025. The maximum allocated budget to deliver the service across Surrey is £175k. Whilst funding has only been confirmed for the last 6 months of 2024/25 there is potential for continued funding and therefore the contract includes 3 x 1-year potential extension options. The agreement of any extensions would be performance and funding dependent, and the funding level for a full year has not currently been established but is expected to be in the region of £250K. Any extensions would be with the expectation that the Successful Tenderer is able to provide services within the budgets set, the OSPCC will be unable to support any additional costs that exceed the funding received from HM Government.
VI.4) Procedures for review
VI.4.1) Review body
The PCC for Surrey
Guildford
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
TBC
VI.5) Date of dispatch of this notice
08/05/2024