Contract notice
Section I: Contracting
authority
I.1) Name and addresses
High Life Highland
Highland Archive Centre, Bught Road
Inverness
IV3 5SS
UK
Telephone: +44 1349781700
E-mail: hlh.business.support@highlifehighland.com
NUTS: UKM6
Internet address(es)
Main address: http://www.highlifehighland.com
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA23042
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Other: Charity
I.5) Main activity
Other: Leisure and learning
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Supply and Hosting of a Leisure Management System
Reference number: HLH/FT/04/24
II.1.2) Main CPV code
72212100
II.1.3) Type of contract
Services
II.1.4) Short description
HLH plans to procure an LMS to handle core leisure management functions and introduce new functionality which includes but is not limited to:
Digital highlife card (through App or suchlike) to reduce plastics
Recurring card payments in addition to Direct Debit
LMS to be hosted by supplier (or on HLH Azure infrastructure with remote access enabled for supplier)
App for membership / bookings and push notifications
Retail scanning (currently requires manual input into LMS EPOS)
Integration with finance system (CiA by technologyone)
EPOS integration with Dojo card payment terminals
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
72212100
II.2.3) Place of performance
NUTS code:
UKM6
Main site or place of performance:
25 sites across the Highland area of Scotland
II.2.4) Description of the procurement
HLH plans to procure an LMS to handle core leisure management functions and introduce new functionality which includes but is not limited to:
Digital highlife card (through App or suchlike) to reduce plastics
Recurring card payments in addition to Direct Debit
LMS to be hosted by supplier (or on HLH Azure infrastructure with remote access enabled for supplier)
App for membership / bookings and push notifications
Retail scanning (currently requires manual input into LMS EPOS)
Integration with finance system (CiA by technologyone)
EPOS integration with Dojo card payment terminals
Full detail in Specification document provided
II.2.5) Award criteria
Criteria below:
Quality criterion: Appropriateness of the solution to the services required and that of its quality standard
/ Weighting: 70
Quality criterion: The technical and security elements being provided
/ Weighting: 30
Price
/ Weighting:
35
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
16/09/2024
End:
31/08/2029
This contract is subject to renewal: Yes
Description of renewals:
Extensions periods of 3 x 12 mthly extension permissible
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 190-389182
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
14/06/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
17/06/2024
Local time: 10:00
Place:
INVERNESS
Information about authorised persons and opening procedure:
Head of Digital and Technology
Business Support Officer
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
5 years
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=766418.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:766418)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=766418
VI.4) Procedures for review
VI.4.1) Review body
Inverness Justice Centre
Longman Road
Inverness
IV1 1JJ
UK
VI.5) Date of dispatch of this notice
10/05/2024