Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Islington
7 Newington Barrow Way
London
N7 7EP
UK
Contact person: Procurement Team
Telephone: +44 2075278118
E-mail: Procurement@islington.gov.uk
NUTS: UK
Internet address(es)
Main address: http://www.islington.gov.uk/
Address of the buyer profile: http://www.islington.gov.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://procontract.due-north.com/Advert/Index?advertId=5f512f4a-3d03-ef11-812a-005056b64545
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://procontract.due-north.com/Advert/Index?advertId=5f512f4a-3d03-ef11-812a-005056b64545
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
2223-0250-Purchase,installation,ongoing maintenance,data and hosting for Electronic Notice Boards (ENB) on housing estates
Reference number: DN721381
II.1.2) Main CPV code
72000000
II.1.3) Type of contract
Services
II.1.4) Short description
The council currently have an infrastructure of 368 Electronic Notice Boards (ENB) and utilise this mobile technology to transmit information to our estate residents and community centres. Electronic notice boards can show images, posters, film, animation, web pages and potentially integrate with other software packages to show live data.
All boards have three interactive buttons to enable internal and external stakeholders to navigate around the electronic notice boards content on the four priority areas. The council has an existing contract for the maintenance, hosting a bespoke media platform and provision of the data sim cards for the council. This re-procurement is to acquire a new contract to ensure service and supply continuity to our ENB’s.
This procurement is to acquire a new contract to ensure the goods and services continue to be supplied by the new Service Provider without any break in continuity.
The screens are backlit LED and are energy rated A. They are housed in a vandal proof casing and are predominately placed within communal areas i.e. lobby areas, lifts and walkways to ensure that they are seen by most residents. These locations are identified in collaboration with internal and external stakeholders to ensure there is adequate power and space for the board.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
30192170
48000000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
The Requirement:
The contract is for the maintenance of our existing 356 electronic noticeboards and future installations and maintenance at other sites where required. The provider will be expected to host and provide a platform for the council to utilise its ENB’s for the purposes of conveying messages and information to our residents.
The provider will also be responsible for resolving any network or hardware related issues, ensuring services to residents is maintained throughout the duration of the contract.
Further details will be provided in the invitation to tender.
II.2.5) Award criteria
Criteria below:
Quality criterion: Proposed approach to Social value
/ Weighting: 20
Quality criterion: Proposed approach to quality of electronic notice boards, technical merit
/ Weighting: 20
Quality criterion: Proposed approach to logistics and delivery capabilities
/ Weighting: 5
Quality criterion: Proposed approach to maintenance
/ Weighting: 5
Quality criterion: Proposed approach to installation
/ Weighting: 5
Quality criterion: Proposed approach to software data hosting
/ Weighting: 5
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
Contract period
The duration will be 24 months from an estimated start date July 2024 with options to extend for (2) periods of up to 12 months each (maximum 24 months).
This contract may be renewed after contract period.
Contract value
The estimated total value of this contract is £892,000 over the maximum 48 months. This is based on £223,000 per annum. However, the council is confident the bids received will be lower than the estimated value.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
13/06/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
13/06/2024
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.4) Procedures for review
VI.4.1) Review body
Islington Council Islington Town Hall
London
N1 2UD
UK
VI.5) Date of dispatch of this notice
13/05/2024