Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Greenshaw Learning Trust
Sutton
SM1 4AF
UK
E-mail: procurement@greenshawlearningtrust.co.uk
NUTS: UKI63
Internet address(es)
Main address: https://www.greenshawlearningtrust.co.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://app.panacea-software.com/greenshaw/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://app.panacea-software.com/greenshaw/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
GLT Data Protection Services
Reference number: 11
II.1.2) Main CPV code
79410000
II.1.3) Type of contract
Services
II.1.4) Short description
The Greenshaw Learning Trust (GLT) wishes to enter into a contract with a Supplier for Data Protection Services including the appointment of a responsible officer for the Trust and all of its current and future Academies. The Trust is seeking an agreement via competitive Tenders from suitably qualified organisations (‘Tenderers’) in response to this Invitation to Tender (ITT).
II.1.5) Estimated total value
Value excluding VAT:
150 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
75111200
II.2.3) Place of performance
NUTS code:
UKI63
Main site or place of performance:
The Trust currently operates 30 schools, with more joining before the start of the contract. Our schools are located across the south of England.
II.2.4) Description of the procurement
The Trust wishes to enter into a contract with a Supplier for Data Protection Services including the appointment of a responsible officer for the Trust and all of its current and future Academies. The Trust is seeking an agreement via competitive Tenders from suitably qualified organisations (‘Tenderers’) in response to this Invitation to Tender (ITT).
Project Aims and Objectives
- A specialist provider of data protection services, including the provision of the Data Protection Officer and liaising with the Information Commissioner's Office on the Trusts behalf when required.
- A supplier that will work with GLT on a supportive approach to educate the staff within the Trust on refining and improving processes and procedures to enhance their knowledge on Data Protection and the potential implications of not acting with caution.
- An enhancement to the Trust current data protection position and offer to support the mitigation of risks to the organisation, providing reassurance to the Board of Trustees.
Contract Duration
The maximum contract duration will be three (3) years. The initial term of the Contract shall be for a period of 3 years with an option of one 2-year extension, making a maximum contract duration of five (5) years including extensions, and in line with performance management/success in the delivery of the required outputs. For the avoidance of doubt, this can be described as a 3 + 2 year contract.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
150 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Initial contract period of 3 years with an option to extend for a further 2 years
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
Initial contract period of 3 years with an option to extend for a further 2 years
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Suitable Data Protection Service provider ideally with proven experience and success in education
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
03/06/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
03/06/2024
Local time: 12:30
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
Greenshaw Learning Trust
Grennell Road
Sutton
SM1 3DY
UK
E-mail: procurement@greenshawlearningtrust.co.uk
VI.5) Date of dispatch of this notice
15/05/2024