Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Moulton College
West Street, Moulton
Northamptonshire
NN3 7RR
UK
Contact person: Stuart Baker
Telephone: +44 1604491127
E-mail: enquiries@moulton.ac.uk
NUTS: UKF2
Internet address(es)
Main address: www.moulton.ac.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.delta-esourcing.com/tenders/UK-UK-Northamptonshire:-Building-cleaning-services./XC2RPTJ474
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.delta-esourcing.com/tenders/UK-title/7CMAE89CH7
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Campus Cleaning Services
II.1.2) Main CPV code
90911200
II.1.3) Type of contract
Services
II.1.4) Short description
Moulton College (the Client) has a need to appoint a Service Provider to provide campus cleaning services (the Service) across the Client’s campus. The service includes cleaning of;
•Classrooms,
•Residential bedrooms during term time,
•Laboratories,
•Offices,
•Coffee shops,
•Toilets,
•Sports and equine changing facilities,
•Corridors and staircases,
•Annual deep cleaning of commercial kitchens including cooker hoods and ducts,
•Annual deep cleaning of toilets,
•Annual cleaning of external windows,
•Annual gutter cleaning,
•Provision of an on-site cleaner weekdays during term time from 11.00 to 16.00,
•Pest control,
•Commercial kitchen extraction system annual statutory cleaning, and
•Water testing (legionella control).
The contract will be for a period of three years with and option to extend for two periods of 12 months each.
II.1.5) Estimated total value
Value excluding VAT:
2 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
90911200
90922000
90911300
II.2.3) Place of performance
NUTS code:
UKF2
Main site or place of performance:
Leicestershire, Rutland and Northamptonshire
II.2.4) Description of the procurement
Moulton College (the Client) has a need to appoint a Service Provider to provide campus cleaning services (the Service) across the Client’s campus. The service includes cleaning of;
•Classrooms,
•Residential bedrooms during term time,
•Laboratories,
•Offices,
•Coffee shops,
•Toilets,
•Sports and equine changing facilities,
•Corridors and staircases,
•Annual deep cleaning of commercial kitchens including cooker hoods and ducts,
•Annual deep cleaning of toilets,
•Annual cleaning of external windows,
•Annual gutter cleaning,
•Provision of an on-site cleaner weekdays during term time from 11.00 to 16.00,
•Ad hoc cleaning of the main campus out of term time weekdays 10.00 to 14.00,
•Weekly cleaning of the staff residence communal areas,
•Ad hoc cleaning of the main campus on weekends and public holidays 10.00 13.00,
•Provision of a cleaner at Higham Ferrers campus from 16.30 to 19.00 weekdays during term time to include locking up the campus, and
•Ad hoc cleaning of residential bedrooms (out of term time).
In addition to the above cleaning services, the Contract also includes;
•Pest control,
•Commercial kitchen extraction system annual statutory cleaning, and
•Water testing (legionella control).
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
2 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The length of the contract is three years with an option to extend for two periods of 12 months each subject to satisfactory performance and at the sole discretion of the Client, up to a maximum duration of five years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/XC2RPTJ474
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Please refer to the tender specification and quality standards
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
14/06/2024
Local time: 18:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
14/06/2024
Local time: 19:00
Place:
On line opening
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Northamptonshire:-Building-cleaning-services./XC2RPTJ474
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/XC2RPTJ474
GO Reference: GO-2024515-PRO-26057544
VI.4) Procedures for review
VI.4.1) Review body
Moulton College
West Street, Moulton
Northamptonshire
NN3 7RR
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Contracting Authority will incorporate a minimum 10 days standstill period at the point
information on the award of the contract is communicated to tenderers. This period allows
unsuccessful tenderers to seek further debriefing from the Contracting Authority before the
contract is entered into. Should such additional information be required, please contact the
person cited in Paragraph 1.1 of this form.
If an appeal regarding the award of a contract has not been successfully resolved the Public
Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at
risk of harm by a breach of the rules to take action in the High Court (England, Wales and
Northern Ireland). Any such action must be brought promptly (within 30 days).
VI.5) Date of dispatch of this notice
15/05/2024