Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Orkney Islands Council
Council Offices, School Place
Kirkwall
KW15 1 NY
UK
Contact person: Denise Link
Telephone: +44 01856873535
E-mail: Denise.Link@orkney.gov.uk
NUTS: UKM65
Internet address(es)
Main address: http://www.orkney.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00369
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Recreation, culture and religion
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Invitation To Tender for the Integrated Exhibition Design and Build Services - Vikings Project
Reference number: OIC/PROC/1902
II.1.2) Main CPV code
92521100
II.1.3) Type of contract
Services
II.1.4) Short description
Orkney Islands Council seeks a suitably qualified and experience provider to supply the Integrated Exhibition Design and Build Services – Vikings Projects – for the new galleries.
II.1.5) Estimated total value
Value excluding VAT:
264 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
92500000
92521000
92521100
II.2.3) Place of performance
NUTS code:
UKM65
Main site or place of performance:
Kirkwall, Orkney Islands
II.2.4) Description of the procurement
Orkney Islands Council seeks a suitably qualified and experience provider to supply the Integrated Exhibition Design and Build Services – Vikings Projects – for the new galleries. The galleries are intended to showcase the very best of contemporary museum practise, with an engaging mix of interpretive techniques. Within the limitations of the budget provided these might include written text and images, cased artefacts, film and interactive technology (eg. VR, touchscreen). The aim should be to produce an offer which appealing to the widest possible range of audiences, including but not limited to :
- Children and young people
- Families
- Tourists including overseas visitors
- Older people
- People with disabilities
Services are to include:
- Concept Design
- Principal Designer responsibilities under the Construction Design and Management Regulations 2015
- Quantity Surveyor Services
- Project Management
- Graphic Design and Production
- Audio-Visual Design and Production
- Base Build
- Exhibition Fit-Out
- Artefact Installation and Mounting
- Marketing Collateral
II.2.5) Award criteria
Criteria below:
Quality criterion: Methodology
/ Weighting: 30
Quality criterion: Project Delivery
/ Weighting: 30
Quality criterion: Fair Work Practices
/ Weighting: 0
Quality criterion: Presentation
/ Weighting: 20
Price
/ Weighting:
20
II.2.6) Estimated value
Value excluding VAT:
264 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
15/07/2024
End:
28/02/2025
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
The relevant selection criteria will be included in the SPD Scotland Module.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
The relevant selection criteria will be included in the SPD Scotland Module.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
The relevant selection criteria will be included in the SPD Scotland Module.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
18/06/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
18/06/2024
Local time: 14:00
Place:
PCS Postbox opening via Teams
Information about authorised persons and opening procedure:
Three Officers with delegated authority
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Orkney Islands Council reserves the right to cancel the procurement at any stage and not award a Contract the expenditure, work or effort undertaken by bidders prior to the award of any Contract is accordingly a matter solely for the commercial judgement of bidders.
Late tenders will not be considered by the Council and all questions are to be submitted via the Questions and Answers section of this contract advertisement on PCS.
An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Session.
Tenderers should complete the SPD (Scotland) contained within the SPD Module attached to this notice.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=765591.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:765591)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=765591
VI.4) Procedures for review
VI.4.1) Review body
Sherrifs Court
Watergate
Kirkwall
KW15 1PD
UK
Telephone: +44 1856872110
VI.5) Date of dispatch of this notice
17/05/2024