Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
South Lanarkshire College
College Way, Scottish Enterprise Technology Park,, East Kilbride
Glasgow
G75 0NE
UK
Contact person: Chris Harper
Telephone: +44 1355807780
E-mail: procurement@slc.ac.uk
Fax: +44 1355807781
NUTS: UKM95
Internet address(es)
Main address: http://www.south-lanarkshire-college.ac.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00469
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Planned and Reactive Maintenance for HVAC (Heating, Ventilation, and Air Conditioning) and Associated Services
Reference number: 202315
II.1.2) Main CPV code
50720000
II.1.3) Type of contract
Services
II.1.4) Short description
The Contractor will be required to provide services for the provision of planned preventative maintenance, reactive maintenance and repairs, improvement, and minor alterations such as pipe re-routing etc. to all mechanical assets.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
240 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
50712000
II.2.3) Place of performance
NUTS code:
UKM95
Main site or place of performance:
South Lanarkshire College
College Way
Scottish Enterprise Technology Park
EAST KILBRIDE
G75 0NE
II.2.4) Description of the procurement
The Contractor will be required to provide services for the provision of planned preventative maintenance, reactive maintenance and repairs, improvement, and minor alterations such as pipe re-routing etc. to all mechanical assets stated in asset list. This includes the responsibility for maintaining a compliant operating environment in relation to the specific assets as described in this specification and as per the terms of the Contract.
The Contractor will meet the compliance with asset warranties and within current Legislation, Regulations and Approved Codes of Practice. The required services will include but will not be limited to:
- Planned, preventative maintenance of all assets.
- Reactive maintenance including repair, replacement of plant and equipment (excluding capital costs thereof and those works that would be deemed as Capex projects).
- Project Work.
- Technical Support.
- Asset Management including full, auditable records management (including all necessary documentation to deliver and demonstrate compliance) for all services provided.
- F-Gas Compliance.
- Reporting.
- Mobile Support.
- Energy management including consumption reports as per service schedules
- Innovation.
- Alterations and improvements to building services as identified/directed.
- Sub-contractor performance measurement (where applicable).
- Value Add Services for better energy management.
II.2.5) Award criteria
Quality criterion: Service Delivery – Implementation and Management Approach
/ Weighting: 10
Quality criterion: Service Delivery – Methodology
/ Weighting: 10
Quality criterion: Service Delivery – Quality Assurance and Continuous Improvement
/ Weighting: 5
Quality criterion: Key Personnel
/ Weighting: 15
Quality criterion: Responsible Procurement – Health & Safety
/ Weighting: 10
Quality criterion: Responsible Procurement – Community Benefits
/ Weighting: 2
Quality criterion: Responsible Procurement – Fair Work Practices
/ Weighting: 2
Quality criterion: Climate Change
/ Weighting: 2
Quality criterion: Cyber Security Risks
/ Weighting: 2
Quality criterion: Phase Out & Exit Strategy
/ Weighting: 2
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-026365
Section V: Award of contract
Contract No: 2023/15
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
19/04/2024
V.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Dalkia Operations Ltd
2nd Floor, One Rutherglen Links, Rutherglen Links Business Park, Farmeloan Road
Glasgow
G73 1EE
UK
Telephone: +44 01416137400
NUTS: UKM95
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 240 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Tenderers must submit the following forms with their tender submission:
Appendices A - Form of Tender
Appendices B - Freedom of Information
Appendices C - Authority's Terms and Conditions
Appendices D - Sustain Supply Chain Code of Conduct
Appendices E - Pricing Schedule(s)
Appendices F - Declaration of Non-Involvement in Serious Organised Crime
Appendices G - Declaration of Non-Involvement in Human Trafficking & Labour Exploitation
Appendices H - SCM RP: Section 1
Appendices I - Mechanical Asset Register
A site visit will take place week commencing 18.09.2023, visits should be arranged via PCS-T portal.
APUC Ltd is facilitating the tender process on behalf of the College.
(SC Ref:767033)
VI.4) Procedures for review
VI.4.1) Review body
Hamilton Sheriff Court
4 Beckford Street
Hamilton
ML3 0BT
UK
Telephone: +44 1698282957
Internet address(es)
URL: https://www.scotcourts.gov.uk/the-courts/court-locations/hamilton-sheriff-court
VI.5) Date of dispatch of this notice
20/05/2024