Contract notice – utilities
Section I: Contracting
entity
I.1) Name and addresses
London North Eastern Railway Limited
West Offices, Station Rise
York
YO1 6GA
UK
Contact person: Paul Gunby
E-mail: RSContracts@lner.co.uk
NUTS: UK
Internet address(es)
Main address: www.lner.co.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://supplierlive.proactisp2p.com/account/login
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://supplierlive.proactisp2p.com/account/login
I.6) Main activity
Railway services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Track Maintenance Activities
Reference number: DN2617
II.1.2) Main CPV code
50225000
II.1.3) Type of contract
Services
II.1.4) Short description
London North Eastern Railway Limited (LNER) is a publicly-owned train operating company. Our parent company is DfT Operator of Last Resort (OLR) Holdings Limited, which is owned by the Secretary of State for Transport. LNER operates train services from London to Yorkshire, the North-East of England and Scotland.
LNER leases a train maintenance depot from Network Rail in Aberdeen known as Clayhills Depot. As part of LNER’s obligations to Network Rail it is responsible for maintaining the track at this location.
LNER invites suppliers to tender for track maintenance activities at Clayhills Depot, including track patrols, minor maintenance, periodic surveys, work packages and on-call facility.
II.1.5) Estimated total value
Value excluding VAT:
400 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
LNER invites suppliers to tender for track maintenance activities at Clayhills Depot including:
• 2 weekly track patrols;
• 4 weekly minor maintenance;
• 6 monthly track surveys;
• work packages; and
• on-call facility.
The work packages included in the tender relate to activities identified in a recent track condition survey and can be found within the procurement documents.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
400 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
This contract will have an option to extend for a further 12 months following the initial term.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
This procurement and all communication with suppliers will be managed electronically via the Proactis system.
To participate in this procurement, suppliers must register an interest on the Proactis system and complete the pre-qualification questionnaire (PQQ) by 21 June 2024 at 4:00pm.
If suppliers are not yet registered on Proactis, this can be done online at: https://supplierlive.proactisp2p.com/Account/Login. Once registered on the Proactis system, suppliers can register interest for a specific procurement.
Suppliers must download the PQQ, complete and upload on to the Proactis system by 21 June 2024 at 4:00pm. Suppliers will be shortlisted on the basis of their response to the PQQ.
Suppliers should note that the expected procurement timetable is as follows:
• Registration of interest and completed PQQ deadline: 21 June 2024 at 4:00pm.
• Invitation to tender issued: 1 July 2024
• Bid submission deadline: 12 August 2024 at 12:00pm.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.4) Objective rules and criteria for participation
To participate in this procurement, suppliers must be accredited with the Railway Industry Supplier Qualification Scheme (RISQS) for the provision of track maintenance and maintain accreditation for the duration of the contract. Further information available via www.risqs.org.
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Negotiated with call for competition
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
21/06/2024
Local time: 16:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
01/07/2024
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
All additional information can be found within the procurement documents which can be found at https://supplierlive.proactisp2p.com/Account/Login.
VI.4) Procedures for review
VI.4.1) Review body
London North Eastern Railway Limited
West Offices, Station Rise
York
YO1 6GA
UK
VI.5) Date of dispatch of this notice
22/05/2024