Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Scottish Parliamentary Corporate Body
The Scottish Parliament, Procurement Services
Edinburgh
EH99 1SP
UK
Telephone: +44 1313485000
E-mail: Nadia.Smith@parliament.scot
NUTS: UKM75
Internet address(es)
Main address: http://www.parliament.scot
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10284
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publictendersscotland.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Other: Devolved Parliament
I.5) Main activity
Other: Legislative Body
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Workplace Services Support
Reference number: NIC-SER-511
II.1.2) Main CPV code
98341120
II.1.3) Type of contract
Services
II.1.4) Short description
The Scottish Parliamentary Corporate Body (SPCB) requires a Contractor to provide comprehensive Workplace Services Support within their Premises. This includes but is not limited to: Setting up spaces for events of all sizes, setting up equipment for meetings, movement of furniture, adjustments to furniture items, mail drop-off and pick up service, replacement of toner and paper for MFDs and printers, raising and lowering of flags on the external flagpoles etc. Setting up spaces for events of all sizes, setting up equipment for meetings, movement of furniture, adjustments to furniture items, mail drop-off and pick up service, replacement of toner and paper for MFDs and printers, raising and lowering of flags on the external flagpoles etc.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
98341120
II.2.3) Place of performance
NUTS code:
UKM75
II.2.4) Description of the procurement
The Scottish Parliamentary Corporate Body (SPCB) requires a Contractor to provide comprehensive Workplace Services Support within the Premises. The Workplace services Support includes but is not limited to: setting up spaces for events of all sizes, setting up equipment for meetings, movement of furniture, adjustments to furniture items, mail drop-off and pick up service, replacement of toner and paper for MFDs and printers, raising and lowering of flags on the external flagpoles etc.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
3 x 12 month extension at the discretion of the SPCB.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
List and brief description of selection criteria:
The Scottish Parliamentary Corporate Body (SPCB) uses Creditsafe, an independent provider of online business credit reports, to assess the
financial standing of tenderers. We highly recommend that tenderers review their financial performance on Creditsafe to understand their
credit score rating which will be used by the SPCB to evaluate the financial standing of the tenderer and that they read the information
about how that data is collected and used prior to submitting a tender. Information and the opportunity to run a free report can be found at
http://www.creditsafe.com/products/business-credit-reports
The SPCB requires tenderers to have a Creditsafe Risk Score of 40 or higher to demonstrate satisfactory financial standing. If a tenderer
has a lower credit risk score than 40 on Creditsafe and has the backing of a parent company with a credit risk score of 40 or higher, then the
provision of a parent company guarantee will be required prior to the award of any contract. If a tenderer has a lower credit risk score than
40 and cannot provide a parent company guarantee, they must submit evidence to support a stable and improved financial standing with
their tender or the tender may be rejected. If no evidence is provided with the tender or the evidence provided is not sufficient to
demonstrate a satisfactory financial position to the satisfaction of the SPCB (whose decision in this regard shall be final), then the tender
will be rejected and will not be evaluated further.
If a tenderer is not listed on Creditsafe, for whatever reason, then it will be asked to submit equivalent accounts to enable the required
assessment of financial standing to be carried out. If the information provided does not, in the SPCB’s opinion, demonstrate a satisfactory
financial position, the bid may be rejected.
Minimum level(s) of standards required:
The insurance levels are:
Employers Liability 5,000,000.00
Public Liability 1,000,000.00
III.1.3) Technical and professional ability
List and brief description of selection criteria:
The experience question within the SPD is mandatory and the bidder is expected to provide robust details of their experience in running a
contract of this nature. The question can be accessed within the SPD and must be submitted as part of the tender submission.
The response will be assessed on a pass / fail basis
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
TUPE may form part of the contract.
The Real Living Wage will be mandatory as part of the contract conditions. Further information can be found within the tender documentation.
Community benefits is a mandatory requirement for this contract.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
24/06/2024
Local time: 11:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
24/06/2024
IV.2.7) Conditions for opening of tenders
Date:
24/06/2024
Local time: 11:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Spring 2032
VI.3) Additional information
For this contract, the minimum cyber security requirement will be Cyber Essentials certification (or equivalent).
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 26771.
For more information see:
http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
Community benefits are included in this requirement. For more information see:
https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Community benefits will apply to this contract and are a mandatory requirement. Full details can be found within the tender documentation.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 26771. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Community benefits are included in this requirement. For more information see:
https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Community benefits will apply to this contract and are a mandatory requirement. Full details can be found within the tender documentation.
(SC Ref:766578)
VI.4) Procedures for review
VI.4.1) Review body
Edinburgh Sheriff Court House
Sheriff Court House, 27 Chambers Street,
Edinburgh
EH1 1LB
UK
Telephone: +44 000001313485000
E-mail: Nadia.Smith@parliament.scot
VI.5) Date of dispatch of this notice
22/05/2024