Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Imperial War Museums
IWM London, Lambeth Road
Duxford
SE1 6HZ
UK
Telephone: +44 2074165000
E-mail: erowberry@iwm.org.uk
NUTS: UK
Internet address(es)
Main address: www.iwm.org.uk
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.delta-esourcing.com/tenders/UK-UK-Duxford:-Systems-and-technical-consultancy-services./3W782Q7472
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Recreation, culture and religion
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
IWM/2425/DCM/3312: Digital Asset Management System (DAMS) for IWM
II.1.2) Main CPV code
72220000
II.1.3) Type of contract
Services
II.1.4) Short description
IWM is seeking to replace its Digital Asset Management System (“DAMS”). IWM relies on this system to preserve, store and make accessible the millions of born digital and digitised assets in our collections, which include film, photographs, sound, artworks and documents.
The DAMS is an internal system which is closely integrated with our Collections Management System, and it also supplies digital assets to our website and commercial services. This procurement includes the following activities:
•Configuration of a new DAMS
•Integration of the new DAMS with other IWM systems (notably the Axiell Collections CMS)
•Migration of assets & metadata from the existing DAMS to the new DAMS
•Ongoing support for the new DAMS.
While parts of this work are tightly specified, there are areas where IWM will be open to a variety of possible approaches.
II.1.5) Estimated total value
Value excluding VAT:
300 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
48000000
48481000
72212610
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
UNITED KINGDOM
II.2.4) Description of the procurement
IWM is seeking to replace its Digital Asset Management System (“DAMS”). IWM relies on this system to preserve, store and make accessible the millions of born digital and digitised assets in our collections, which include film, photographs, sound, artworks and documents.
The DAMS is an internal system which is closely integrated with our Collections Management System, and it also supplies digital assets to our website and commercial services. This procurement includes the following activities:
•Configuration of a new DAMS
•Integration of the new DAMS with other IWM systems (notably the Axiell Collections CMS)
•Migration of assets & metadata from the existing DAMS to the new DAMS
•Ongoing support for the new DAMS.
While parts of this work are tightly specified, there are areas where IWM will be open to a variety of possible approaches. For example, a successful solution might have a user-friendly user interface for all our curators to use or might have very limited access only for our technical specialists.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 39
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/3W782Q7472
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 005-000027
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
28/06/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
28/06/2024
Local time: 13:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Duxford:-Systems-and-technical-consultancy-services./3W782Q7472
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/3W782Q7472
GO Reference: GO-2024524-PRO-26236372
VI.4) Procedures for review
VI.4.1) Review body
Imperial War Museums
London
UK
VI.5) Date of dispatch of this notice
24/05/2024