Contract notice
Section I: Contracting
authority
I.1) Name and addresses
British Film Institute
21 Stephen Street
London
W1T 1LN
UK
Contact person: Vicki Akinosho
E-mail: vicki.akinosho@bfi.org.uk
NUTS: UKI
Internet address(es)
Main address: https://in-tendhost.co.uk/bfi/aspx/Home
Address of the buyer profile: https://in-tendhost.co.uk/bfi/aspx/Home
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/bfi/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/bfi/aspx/Home
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Other: NDPB - Charity
I.5) Main activity
Recreation, culture and religion
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Sight and Sound Subscription Services
Reference number: 2024/370
II.1.2) Main CPV code
79980000
II.1.3) Type of contract
Services
II.1.4) Short description
This opportunity is for the Sight and Sound Subscription Services. With subscribers accounting for approximately two thirds of all Sight and Sound paid readers, subscriptions services are a vital part of Sight and Sound business planning and a key stakeholder in our future success. We are looking for a Subscriptions Bureau that can confidently and effectively service our current subscriber base, manage all correspondence, liaise with other fulfilment partners, deal with issues as they arise and help us build on our current offering. We would like to receive competitive bids that will enable us to service our audience within our strictly controlled financial structure.The Contract will be awarded for 3 years with an option to extend for up to an additional 2 years.
II.1.5) Estimated total value
Value excluding VAT:
270 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
79980000
II.2.3) Place of performance
NUTS code:
UKI
Main site or place of performance:
UK1 - London
II.2.4) Description of the procurement
See the SSQ document for additional information
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality Weighting
/ Weighting: 70%
Cost criterion: Cost Weighting
/ Weighting: 30%
II.2.6) Estimated value
Value excluding VAT:
270 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
There is an option to extend the contract for up to an additional 2 years.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 2
Objective criteria for choosing the limited number of candidates:
Please see SSQ Instructions for further details.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Additional information is in the SSQ Instructions
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Please see SSQ Instructions for further information.
Minimum level(s) of standards required:
Please see SSQ Instructions for further information.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Please see SSQ Instructions for further information.
Minimum level(s) of standards required:
Please see SSQ Instructions for further information.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
24/06/2024
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
26/07/2024
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 36 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.3) Additional information
To take part in this tender, please visit our website, at https://in-tendhost.co.uk/bfi/aspx/Tenders/Current , where you will need to register, if you haven’t already, and express an interest in this opportunity to access the relevant documents. Please note expressions of interest will only be accepted via the portal.The Contract will be awarded for 3 years initially with an option to extend for up to 2 additional years.
VI.4) Procedures for review
VI.4.1) Review body
British Film Institute
21 Stephen Street
London
W1T 1LN
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
See SSQ Instructions for further information.
VI.5) Date of dispatch of this notice
28/05/2024