POW-FTS-59118 - Consultation Assurance

Procurement reference

POW-FTS-59118

Procurement description

Powys Teaching Health Board is looking to procure specialist support for engagement and consultation quality assurance for Better Together. The health board is keen to engage with an organisation with proven experience of advising on quality assurance for engagement and consultation around transforming health services in Wales.

Discussions including engagement and/or consultation regarding the future shape of health services can publicly and politically sensitive, and we are therefore seeking to engage specialist support to advise on quality assurance for the consultation process, with a specific focus on the key consultation risk areas.

We currently anticipate a rolling programme of service reviews over the coming years. Reviews will be launched periodically (e.g. every 6-9 months) each focusing on a specific service area (e.g. community model with mental health, diagnostics & planned care, women & children’s). The reviews will provide an opportunity to work with PTHB staff, primary care, patients and the public, and partner organisations to understand the opportunities & challenges for each service area, and to shape the future of safe, quality services for Powys.

Please see Information for Bidders document on the Bravo Solutions portal for further details.

Powys Teaching Health Board recognises the importance of the Welsh language to the communities it serves. Consequently, responses to an invitation to quote or tender will be accepted in Welsh as well as English. However, please note that tender responses submitted only in Welsh will be translated by the Trust into English before consideration. Those involved in translating the document will be barred from taking decisions on awarding tenders.

The tender will be awarded based on 30% cost & 70% quality as detailed in the ITT document. Please note that the tender closing date is 30/05/2025 at midday and any late submissions will not be considered.

The etenderwales bravosolution ref:

Project: project_59118 and itt_117048

Please direct all queries relating to this tender via the messaging function of the Bravo portal.

More details can be found at https://etenderwales.bravosolution.co.uk.

Main category

Services

Delivery regions

• UKL24 - Powys

Total value (estimated, excluding VAT)

150000 GBP to 150000GBP

Contract dates (estimated)

02 July 2025, 00:00AM to 01 July 2028, 23:59PM

Extension end date (if all the extensions are used): 01 July 2030

Powys Teaching Health Board

Procedure type

Open procedure

Is the total value above threshold?

Above threshold

Trade agreements

Government Procurement Agreement (GPA)

CPV classifications

• 79400000 - Business and management consultancy and related services

Delivery regions

• UKL24 - Powys

Lot value (estimated)

150000 GBP Excluding VAT

180000 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

02 July 2025, 00:00AM

Contract end date (estimated)

01 July 2028, 23:59PM

Extension end date (estimated)

01 July 2030, 23:59PM

Can the contract be extended?

Yes

Description of extensions

2 x 1 year extension are available and will only be utilised depending on contract performance.

Award criteria

Payment terms

Payment terms are 30 days, all invoices must be submitted electronically and in line with NHS Wales' e-Trading Specification.

Tender submission deadline

30 May 2025, 12:00PM

Enquiry deadline

23 May 2025, 12:00PM

Date of award of contract

20 June 2025, 23:59PM

Submission address and any special instructions

https://etenderwales.bravosolution.co.uk/web/login.shtml

May tenders be submitted electronically?

Yes

Languages that may be used for submission

• English
• Welsh