Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
The Mayor and Commonalty and Citizens of the City of London
Po Box 270, Guildhall
London
EC2P 2EJ
UK
Contact person: Onika Syeda
E-mail: onika.syeda@cityoflondon.gov.uk
NUTS: UK
Internet address(es)
Main address: www.cityoflondon.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Barbican Centre Catering Services
II.1.2) Main CPV code
55520000
II.1.3) Type of contract
Services
II.1.4) Short description
This is a concession contract.
The estimated post-tender contract value over the initial five (5) years term for Lot 1 and 2 is £46,266, 257, broken down as shown below:
Lot 1: £ 21,939,934
Lot 2: £23,326,323
The estimated Lot 3 contract extension value over two (2) years is £1,700,540.
Summary of requirements:
Lot 1 - Hospitality & Events
Food and Beverage delivery only.
Catering associated with events including the Barbican internal hospitality breaks down approximately:
Day time conference: 70%
Events evening/weekend with no associated meeting or conference: 25%
Other (discounted including Barbican internal hospitality):5%
Lot2 - Level G restaurant and foyer cafes
Level G assisted service restaurant attracting a consistent destination customer group made up of staff, local workers and residents and is populated by these users throughout the day for social occasions, meetings and as an outlet for take away service.
Level G and -1 café offering a good range of soft drinks, sandwiches, filled breads and snacks.
Lot 3 - Level 1 restaurant
This lot was withdrawn from the procurement, so we are not going to award the contract. Instead, we will proceed with a 2 years’ extension of the contract with the incumbent (Searcys).
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
46 266 257.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 - Hospitality & Events
II.2.2) Additional CPV code(s)
55520000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Catering associated with events including the Barbican internal
hospitality breaks down approximately:
Day time conference: 70%
Events evening/weekend with no associated meeting or
conference: 25%
Other (discounted including Barbican internal hospitality):5%
Historic data:
23/24
32 Events including
2 x Dinner events
9 Receptions
1 Large scale conference (1800 people)
6 Mid-size conferences (100-250 people)
14 Small conferences (10-99 people)
5615 attendees in total
22/23
28 Events including
3 Dinner events
12 Receptions
1 Large scale conference (1800 people)
3 x Mid-sized conference s (100-250 people)
9 Small conferences (10-99 people)
4470 attendees in total
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Please see FO2: Contract Notice
Notice Reference: 2024/S 000-013895
Published 30/04/2024 13:55:08
Lot No: 2
II.2.1) Title
Lot 2 - Level G Public Restaurant and Foyer Cafes
II.2.2) Additional CPV code(s)
55520000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Level G public restaurant:
This assisted service restaurant is capable of absorbing high volumes at times of peak demand. It is popular at lunchtime attracting a consistent destination customer group made up of staff, local workers and residents and is populated by these users throughout the day for social occasions, meetings and as an outlet for take away service. At weekends and during school holidays the Barbican Kitchen is the catering outlet most regularly taken up by families visiting the Barbican.
Level G café:
The café on level G sits at the centre of our ground floor foyer and is the catering outlet with the longest trading hours. We are not wedded to the idea of a branded coffee offer from this coffee point, but do want to ensure that the quality of the coffee range is commensurate with the best of independent coffee shops in the area. A good range of soft drinks, sandwiches, filled breads and snacks should also be available.
Level - 1 café:
This café opens according to programme operating chiefly around the Hall and Theatre though it does sometimes service Business Events. The range sold should be similar to that from Level G.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Lot 3 - Level 1 Public Restaurant
II.2.2) Additional CPV code(s)
55520000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
The procurement for Lot 3 was withdrawn. Instead we have proceeded with a 2 years' extension of the contract with the incumbent.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
2 years extension from 1st February 2025 to 31st January 2027.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-013895
Section V: Award of contract
Lot No: 1
Title: Lot 1 - Hospitality & Events
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
14/04/2025
V.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Searcys
1 Bridges Court, York Road
London
SW11 3BB
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 21 939 934.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Lot 2 - Level G Public Restaurant and Foyer Cafes
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
14/04/2025
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Searcys
1 Bridges Court, York Road
London
SW11 3BB
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 23 326 323.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The term of this contract for Lot 1 and Lot 2 is for an initial period of five (5) years. There is an option to extend Lot 1 and Lot 2 contracts by up to two (2) years by the City of London Corporation.
VI.4) Procedures for review
VI.4.1) Review body
Cabinet Office
70 Whitehall
London
SW1A 2AS
UK
VI.4.2) Body responsible for mediation procedures
See VI.4.1) Review body field of this contract award notice
London
UK
VI.5) Date of dispatch of this notice
28/04/2025