Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Birmingham City Council
Council House, Victoria Square
Birmingham
B1 1BB
UK
Contact person: Commercial and Procurement Services
E-mail: etendering@birmingham.gov.uk
NUTS: UKG31
Internet address(es)
Main address: www.finditinbirmingham.com
Address of the buyer profile: www.in-tendhost.co.uk/birminghamcc
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Mortality Services
Reference number: P0332 2023
II.1.2) Main CPV code
98370000
II.1.3) Type of contract
Services
II.1.4) Short description
The Council wishes to establish a Framework Agreement for the provision of Mortality Services including Memorial benches and products, Inspections and making safe of memorials, Collections of deceased persons, Provision of Funerals, Monument Masonry Services, and a funeral Director Services. The Framework Agreement (lots 1-8) will be awarded to up to 14 suppliers. Lot 1 Memorial benches Lot 2 Memorial Products Lot 3 Inspection and Making Safe of MemorialsLot 4 Collection of Deceased PersonsLot 5 Provision of FuneralsLot 6 Memorial schemesLot 7 Monument masonry service Lot 8 A funeral director serviceThe framework agreement for seven lots (lots 1-4 and 6-8) will be for a period of 4 years and the call-off for lot 5 will be for 8 years, commencing December 2024
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
8 615 048.00
GBP
II.2) Description
Lot No: 6a
II.2.1) Title
Memorial schemes - Mini grave
II.2.2) Additional CPV code(s)
98370000
98371000
II.2.3) Place of performance
NUTS code:
UKG31
Main site or place of performance:
II.2.4) Description of the procurement
6a. Mini grave
II.2.5) Award criteria
Quality criterion: Quality and Social Value
/ Weighting: 45% and 10%
Price
/ Weighting:
45%
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: 6b
II.2.1) Title
Memorial schemes - Mausoleums
II.2.2) Additional CPV code(s)
98370000
98371000
II.2.3) Place of performance
NUTS code:
UKG31
Main site or place of performance:
II.2.4) Description of the procurement
6b. Mausoleums
II.2.5) Award criteria
Quality criterion: Quality and Social Value
/ Weighting: 45% and 10%
Price
/ Weighting:
45%
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: 6c
II.2.1) Title
Memorial schemes - Walled grave
II.2.2) Additional CPV code(s)
98370000
98371000
II.2.3) Place of performance
NUTS code:
UKG31
Main site or place of performance:
II.2.4) Description of the procurement
6c. Walled grave
II.2.5) Award criteria
Quality criterion: Quality and Social Value
/ Weighting: 45% and 10%
Price
/ Weighting:
45%
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: 1
II.2.1) Title
Memorial benches
II.2.2) Additional CPV code(s)
98370000
98371000
II.2.3) Place of performance
NUTS code:
UKG31
Main site or place of performance:
II.2.4) Description of the procurement
Hardwood/other material memorial bench with 2 line engraved inscription up to 50 characters
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 50%
Price
/ Weighting:
50%
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: 2
II.2.1) Title
Memorial Products
II.2.2) Additional CPV code(s)
98370000
98371000
II.2.3) Place of performance
NUTS code:
UKG31
Main site or place of performance:
II.2.4) Description of the procurement
A range of memorial products such as urns for cremated remains, memorial wall plaques and book of remembrance.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 50%
Price
/ Weighting:
50%
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: 3
II.2.1) Title
Inspection of Memorials
II.2.2) Additional CPV code(s)
98370000
98371000
II.2.3) Place of performance
NUTS code:
UKG31
Main site or place of performance:
II.2.4) Description of the procurement
Servicing, making safe, repair and maintenance of memorials
II.2.5) Award criteria
Quality criterion: Quality and Social Value
/ Weighting: 45% and 10%
Price
/ Weighting:
45%
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: 4
II.2.1) Title
Collection of Deceased Persons
II.2.2) Additional CPV code(s)
98370000
98371000
II.2.3) Place of performance
NUTS code:
UKG31
Main site or place of performance:
II.2.4) Description of the procurement
Collection of deceased from hospitals, road accidents and scenes of crime to HM Coroner for Birmingham and Solihull and as part of their statutory duty (Coroners and Justice Act 2009) to undertake the investigations.
II.2.5) Award criteria
Quality criterion: Quality and Social Value
/ Weighting: 50% and 10%
Price
/ Weighting:
40%
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: 5
II.2.1) Title
Provision of Funerals
II.2.2) Additional CPV code(s)
98370000
98371000
II.2.3) Place of performance
NUTS code:
UKG31
Main site or place of performance:
II.2.4) Description of the procurement
Public funerals including temporary mortuaries
II.2.5) Award criteria
Quality criterion: Quality and Social Value
/ Weighting: 55% and 15%
Price
/ Weighting:
30%
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: 7
II.2.1) Title
Monument masonry service
II.2.2) Additional CPV code(s)
98370000
98371000
II.2.3) Place of performance
NUTS code:
UKG31
Main site or place of performance:
II.2.4) Description of the procurement
Installation and maintenance of headstones, tombstones etc.
II.2.5) Award criteria
Quality criterion: Quality and Social Value
/ Weighting: 45% and 10%
Price
/ Weighting:
45%
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: 8
II.2.1) Title
A funeral director service
II.2.2) Additional CPV code(s)
98370000
98371000
II.2.3) Place of performance
NUTS code:
UKG31
Main site or place of performance:
II.2.4) Description of the procurement
Arrangement of funeral services including preparation e.g. washing, dressing and liaison with family members.
II.2.5) Award criteria
Quality criterion: Quality and Social Value
/ Weighting: 45% and 10%
Price
/ Weighting:
45%
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-019930
Section V: Award of contract
Lot No: 6a
Contract No: P0332_2023
Title: Mortality Services - Mini Graves
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
23/01/2025
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Greenbridge Designs Ltd
08840898
Unit 27 Weston Industrial Estate, Honeybourne
Evesham, Worcestershire
WR11 7QU
UK
NUTS: UKG12
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 487 512.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 6b
Contract No: P0332_2023
Title: Mortality Services - Mausoleums
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
23/01/2025
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Greenbridge Designs Ltd
08840898
Unit 27 Weston Industrial Estate, Honeybourne
Evesham, Worcestershire
WR11 7QU
UK
NUTS: UKG12
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 263 984.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 6c
Contract No: P0332_2023
Title: Mortality Services - Walled Graves
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
23/01/2025
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Memsafe Limited
04832101
Unit 5 Oakdale Business Park
Oakdale
NP12 4AD
UK
NUTS: UKL16
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 320 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 1
Contract No: P0332-2023
Title: Mortality Services - Memorial Benches
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
23/01/2025
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Greenbridge Designs Ltd
Unit 27 Weston Industrial Estate, Honeybourne
Evesham, Worcestershire
WR11 7QU
UK
NUTS: UKG12
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 44 432.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: P0332-2023
Title: Mortality Services - Memorial Products
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
23/01/2025
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Scribes Plus Ltd
05838911
Hawkesyard Hall,
Rugeley, Staffs
WS15 1PU
UK
NUTS: UKG2
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Treasured Memories Limited
2789066
Unit 21 Kimberley Business Park
Brereton, Staffordshire
WS15 1RE
UK
NUTS: UKG2
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Memsafe Limited
04832101
Unit 5 Oakdale Business Park
Oakdale
NP12 4AD
UK
NUTS: UKL21
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 166 048.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Contract No: P0332-2023
Title: Mortality Services - Inspections and making safe of memorials
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
23/01/2025
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Greenbridge Designs Ltd
08840898
Unit 27 Weston Industrial Estate
Honeybourne, Evesham
WR11 7QU
UK
NUTS: UKG12
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Memsafe Limited
04832101
Unit 5 Oakdale Business Park
Oakdale
NP12 4AD
UK
NUTS: UKL21
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 340 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 4
Contract No: P0332_2023
Title: Mortality Services - Collection of Deceased Persons
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
23/01/2025
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Dignity Funerals Limited
00041598
4, King Edwards Court
Sutton Coldfield
B73 6AP
UK
NUTS: UKG31
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 803 076.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 5
Contract No: P0332_2023
Title: Mortality Services - Provision of Funerals
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
23/01/2025
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
C. Bastock (Contracts) Ltd
03207460
67-71 Warwick Road, Olton
Solihull
B92 7HP
UK
NUTS: UKG32
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 5 356 664.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 7
Contract No: P0332_2023
Title: Mortality Services - Monument Masonry Services
A contract/lot is awarded:
No
V.1 Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section V: Award of contract
Lot No: 8
Contract No: P0332_2023
Title: Mortality Services - A Funeral Director Service
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
23/01/2025
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
C. Bastock (Contracts) Ltd
03207460
67-71 Warwick Road, Olton
Solihull
B92 7HP
UK
NUTS: UKG32
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 833 332.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
High Court of Justice
Strand
London
WC2A 2LL
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
VI.5) Date of dispatch of this notice
28/04/2025