Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
The Common Services Agency (more commonly known as NHS National Services Scotland) ("NSS")
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Edinburgh
EH12 9EB
UK
Contact person: Gordon Dickson
Telephone: +44 1312757454
E-mail: gordon.dickson@nhs.scot
NUTS: UKM
Internet address(es)
Main address: http://www.nss.nhs.scot/browse/procurement-and-logistics
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11883
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Sample Archive Storage
Reference number: NSS222355
II.1.2) Main CPV code
63120000
II.1.3) Type of contract
Services
II.1.4) Short description
The Manufacturing department and H&I Lab of SNBTS requires to store an archive of all samples tested for future reference. This allows SNBTS the ability to retrieve and re-test archive samples as required. This is a regulatory requirement and an SNBTS policy requirement to archive samples.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
420 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
63121000
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
In SNBTS a sample archive has been maintained since October 1984. SNBTS require a contract to cover the supply of External Frozen Storage for Archive Samples.
SNBTS retain archive samples (serum sample) from all blood donations in an individual bar-coded PPT vacutainer (13 x 100mm). This retention of this bar-coded tube as the archive sample is advantageous in assuring sample integrity, allowing accurate identification and retrieval when required and storing both plasma and cellular material for future investigations. The current archive is approx. 22 years with the intention to move to a 10-year archive depending on regulatory impact. Currently SNBTS have approximately 170 pallets. The number is subject to change and SNBTS offers no guarantee of volumes.
SNBTS may also require additional temporary storage for plasma. Collaboratively across the UK blood authorities are collecting plasma for fractionation. This may require temporary storage before transportation to the fractionator. This is primarily for temporary contingency space. The volume of this storage is currently being scoped therefore it would be advantageous for the supplier to have additional available capacity if required. Initial estimates are around 20 pallets.
There is a requirement to store the materials at -20C or below in a secure freezer with an appropriate temperature monitoring system. An external facility/Service Provider is sought to carry out this function. Pallets will be transported to the contracted external facility by SNBTS.
II.2.5) Award criteria
Quality criterion: Technical
/ Weighting: 20
Price
/ Weighting:
80
II.2.11) Information about options
Options:
Yes
Description of options:
There is the option for 3 x 12 month extensions
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-016661
Section V: Award of contract
Contract No: NSS222355
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
28/04/2025
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
DFDS Logistics Ltd
DFDS Logistics Ltd, Strutherhill Industrial Estate
Larkhall
ML9 2TL
UK
Telephone: +44 7767100240
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 420 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(SC Ref:797423)
VI.4) Procedures for review
VI.4.1) Review body
Court of Session
Parliament House, Parliament Square
Edinburgh
EH1 1RQ
UK
VI.5) Date of dispatch of this notice
29/04/2025