Social and other specific services – public contracts
Contract award notice
Section I: Contracting
authority
I.1) Name and addresses
The City of Edinburgh Council
Waverley Court, 4 East Market Street
Edinburgh
EH8 8BG
UK
Contact person: John Youngs
Telephone: +44 1314693536
E-mail: john.youngs@edinburgh.gov.uk
NUTS: UKM75
Internet address(es)
Main address: http://www.edinburgh.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Temporary Accommodation & Associated Services Flexible Purchasing System
Reference number: CT0627
II.1.2) Main CPV code
85300000
II.1.3) Type of contract
Services
II.1.4) Short description
The City of Edinburgh Council is re-opening its flexible purchasing system for temporary accommodation to invite new suppliers to provide services.
This is a long-term opportunity with the aim to further increase Edinburgh’s capacity for temporary accommodation. The Council require accommodation and associated services which are tailored to resident’s needs, can adapt by flexing capacity whilst having a focus on value for money and allows continued change and improvement.
This re-opening of the purchasing system will apply to the following within Category 1 - Temporary Accommodation with Access to Visiting Support.
Category 1a - Private Rented Accommodation,
Category 1b - Home Share,
Category 1c - Shared House.
Any providers with potential capacity should email ruth.lavery@edinburgh.gov.uk or john.youngs@edinburgh.gov.uk to express interest ahead of completing your tender submission.
Please note, providers will not be required to have a property currently available to engage with the opportunity.
The Council will be using the PCS-Tender online portal to run and manage the opportunity, and as such strongly encourage interested potential providers to attend training on the operation of the purchasing system and PCS-T.
Acceptance onto the Framework is not a guarantee of work; the Council will award via Direct Award or Mini-competition for property or services in line with the processes detailed within the ITT.
Any awards will be publicised via a separate award notice.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
1.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
85310000
85311000
II.2.3) Place of performance
NUTS code:
UKM75
II.2.4) Description of the procurement
Providers will be required to provide accommodation and property management only. Which should allow access to visiting support services if required by residents.
This category is designed to provide accommodation, through various types of accommodation to households who are assessed as homeless.
Sub-Categories will be used to further detail the requirements for the specific types of accommodation. Temporary Accommodation which the Council has an immediate need for (please see individual specifications for more information);
- Private Rented Accommodation
- Home Share
- Shared House (preferred Shared House Accommodation would be self-contained flats within a block).
There may be further sub-categories added at a later date, this will be clearly communicated and operated in line with the Council's requirements and preferred forms of accommodation.
Award onto the framework is not a guarantee of work; contracts will be placed via Direct Award and Mini-Competition in line with the processes detailed within the ITT.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Procedure involving negotiations
IV.1.10) Identification of the national rules applicable to the procedure:
Information about national procedures is available at: (URL)
https://www.legislation.gov.uk/ssi/2015/446/contents/made
IV.1.11) Main features of the award procedure:
Category 1 - 20% quality, 80% cost
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-036272
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
03/03/2025
V.2.2) Information about tenders
Number of tenders received: 12
Number of tenders received from SMEs: 12
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 12
Number of tenders received by electronic means: 12
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Premier Nights Ltd t/a Aaron Lodge
128 Old Dalkeith Road
Edinburgh
EH16 4SD
UK
NUTS: UKM75
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Budge Property Accommodation
156 Gilberstoun
EDINBURGH
EH15 2QZ
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Easylet Scotland LTD
44 Clerk Street
Edinburgh
EH89HX
UK
NUTS: UKM75
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Edinburgh Thistle Guest House
10, East Hermitage Place
Edinburgh
Eh68aa
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Phoenix Properties Edinburgh Ltd
149/1 Lochend Road
Edinburgh
EH76ET
UK
NUTS: UKM75
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
VivreStays
2 Chamberlain Square, Birmingham, B3 3AX
Birmingham
B3 3AX
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Apeiron Stays Limited
Finch House, 28-30 Wolverhampton Street
Dudley
DY1 1DB
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
MIJU Hotel
6 Hampton Terrace
Edinburgh
EH12 5JD
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Arc Property Solution (EDB) LTD
25 Auld Coal Bank
Bonnyrigg
EH19 3JN
UK
Telephone: +44 7456992669
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
KC PROPERTIES SCOTLAND LTD
PO Box 17544 , Midlothian
EDINBURGH
EH12 1RT
UK
NUTS: UKM75
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 1.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
It is a mandatory requirement of this Contract that a prompt payment clause is present in all Contracts used in the delivery of the requirements. This ensures payment of sub-contractors at all stages of the supply chain within 30 days and includes an obligation to provide a point of contact for sub-contractors to refer to in the case of payment difficulties. This will require active monitoring of payment performance as well as the provision of evidence and reports to the Council on request or as contractually scheduled.
It is a mandatory requirement that organisations pay staff who work on the council framework pay at least the real Living Wage.
Please note; the establishment of a Flexible Purchasing System will act as platform for the future procurement of temporary accommodation and as such is not a guarantee of any work or financial commitment.
(SC Ref:792487)
VI.4) Procedures for review
VI.4.1) Review body
Sheriff Court
Sheriff Court House, 27 Chambers Street
Edinburgh
EH1 1LB
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
An economic operator that suffers or risks suffering loss or damage attributable to a breach of duty under Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Session. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the Find a Tender Service or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.
VI.5) Date of dispatch of this notice
30/04/2025