POW-FTS-59144 - Provision of Medical Gas Pipeline System Maintenance

Procurement reference

POW-FTS-59144

Procurement description

Powys Teaching Health Board require a competent contractor to provide the requirement for the Planned Preventive Maintenance schedule including the provision of 24-hour emergency call out on the medical gas pipeline system for Powys Teaching Health Board.

Contract for the maintenance of medical gas pipeline systems installed at Powys Teaching Hospitals will be in accordance with HTM 02-01 and manufacturers recommendations.

The Health Board has the option to add any new medical gas pipeline systems that will be installed to additional sites and can request the contractor for a separate cost for these sites that will reflect the cost in the tender returns.

The contract is for an initial period of 3 years, with the Health Board reserving the option to extend for a further 2 years in annual increments. Performance will be measured against the KPIs indicated within the specification document for the duration of the contract.

Please see Information for Bidders document on the Bravo Solutions portal for further details.

Powys Teaching Health Board recognises the importance of the Welsh language to the communities it serves. Consequently, responses to an invitation to quote or tender will be accepted in Welsh as well as English. However, please note that tender responses submitted only in Welsh will be translated by the Trust into English before consideration. Those involved in translating the document will be barred from taking decisions on awarding tenders.

The tender will be awarded based on 60% cost & 40% quality as detailed in the ITT document. Please note that the tender closing date is 09/06/2025 at midday and any late submissions will not be considered.

The etenderwales bravosolution ref:

Project: project_59144 and itt_117219

Please direct all queries relating to this tender via the messaging function of the Bravo portal.

More details can be found at https://etenderwales.bravosolution.co.uk.

Main category

Services

Delivery regions

• UKL24 - Powys

Total value (estimated, excluding VAT)

175000 GBP to 175000GBP

Contract dates (estimated)

03 July 2025, 00:00AM to 02 July 2028, 23:59PM

Extension end date (if all the extensions are used): 02 July 2030

Powys Teaching Health Board

Procedure type

Open procedure

Is the total value above threshold?

Above threshold

Trade agreements

Government Procurement Agreement (GPA)

CPV classifications

• 50712000 - Repair and maintenance services of mechanical building installations
• 76600000 - Pipeline-inspection services

Delivery regions

• UKL24 - Powys

Lot value (estimated)

175000 GBP Excluding VAT

210000 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

03 July 2025, 00:00AM

Contract end date (estimated)

02 July 2028, 23:59PM

Extension end date (estimated)

02 July 2030, 23:59PM

Can the contract be extended?

Yes

Description of extensions

2 x 1 year extension are available and will only be utilised depending on contract performance.

Award criteria

Payment terms

Payment terms are 30 days, all invoices must be submitted electronically and in line with NHS Wales' e-Trading Specification.

Tender submission deadline

09 June 2025, 12:00PM

Enquiry deadline

02 June 2025, 12:00PM

Date of award of contract

23 June 2025, 23:59PM

Submission address and any special instructions

https://etenderwales.bravosolution.co.uk/web/login.shtml

May tenders be submitted electronically?

Yes

Languages that may be used for submission

• English
• Welsh