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Summary

OCID:: ocds-h6vhtk-030593
Published by:: The Minister for the Cabinet Office acting through Crown Commercial Service
Authority ID:: AA77645
Publication date:: 12 May 2025
Deadline date:: 23 February 2029
Notice type:: Contract Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

Crown Commercial Service (CCS) as the Authority intends to put in place a dynamic purchasing system for the provision of Facilities Management and Workplace related Services.

This dynamic purchasing system (DPS) will provide FM services to the Wider Public Sector and Central Government. It offers a compliant route to market for the procurement of lower value and / or less complex hard and soft FM services.

This DPS complements the Facilities Management and Workplace Services framework RM6232 which may be suitable for higher value procurements.

The services available include:

● Catering Services

● Cleaning Services

● Defence Only - End User Accommodation Services

● Helpdesk Services

● Landscaping Services

● Maintenance Services

● Miscellaneous FM Services

● Security Services

● Smart FM Solutions including Computer Aided Facility Management (CAFM) Services

● Specialist Defence FM Services

● Statutory Obligations / Compliance Services

● Visitor Support Services

● Waste Services

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

The Minister for the Cabinet Office acting through Crown Commercial Service

The Capital Building, Old Hall Street

Liverpool

L3 9PP

Telephone: +44 3454102222

E-mail: rm6264@crowncommercial.gov.uk

NUTS: UK

Internet address(es)

Main address: https://www.gov.uk/ccs

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://supplierregistration.cabinetoffice.gov.uk/dps

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent electronically to:

https://supplierregistration.cabinetoffice.gov.uk/dps

Tenders or requests to participate must be sent to the abovementioned address

I.4) Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Facilities Management and Workplace Services DPS

Reference number: RM6264

II.1.2) Main CPV code

79993100

II.1.3) Type of contract

Services

II.1.4) Short description

Crown Commercial Service (CCS) as the Authority intends to put in place a dynamic purchasing system for the provision of Facilities Management and Workplace related Services.

This DPS complements the Facilities Management and Workplace Services framework RM6232 which may be suitable for higher value procurements.

The services available include:

● Catering Services

● Cleaning Services

● Defence Only - End User Accommodation Services

● Helpdesk Services

● Landscaping Services

● Maintenance Services

● Miscellaneous FM Services

● Security Services

● Smart FM Solutions including Computer Aided Facility Management (CAFM) Services

● Specialist Defence FM Services

● Statutory Obligations / Compliance Services

● Visitor Support Services

● Waste Services

II.1.5) Estimated total value

Value excluding VAT: 750 000 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

34990000

35000000

35120000

39000000

42113390

42122000

45000000

45111310

45210000

45222300

45230000

45259100

45260000

45300000

45310000

45330000

45331000

45351000

45420000

45430000

45431000

45440000

45450000

48421000

50000000

50116100

50300000

50410000

50430000

50530000

50600000

50700000

50740000

50750000

50800000

51122000

55000000

55300000

55500000

55520000

55900000

60120000

63700000

63712600

63721000

63733000

64100000

65500000

70210000

70330000

70332100

70333000

71310000

71314000

71315000

71500000

71600000

71631490

72224000

72250000

72512000

72514000

75123000

77211500

77230000

77300000

77310000

77314000

77320000

77340000

79710000

79715000

79810000

79992000

79993000

79993100

80510000

85100000

90460000

90500000

90511400

90524000

90600000

90620000

90640000

90650000

90690000

90700000

90711100

90900000

90910000

90922000

92610000

98310000

98311000

98311100

98340000

98351000

98393000

II.2.3) Place of performance

NUTS code:

II.2.4) Description of the procurement

Crown Commercial Service (CCS) as the Authority intends to put in place a dynamic purchasing system for the provision of Facilities Management and Workplace related Services.

The DPS will offer an alternative route to market for lower value and / or less complex contracts and will look to attract SME suppliers. This DPS complements the existing Facilities Management Marketplace framework (RM6232) and provides customers with a range of procurement solutions. It offers a wide range of works and services for public sector estates, such as maintenance, response repairs, supply and installation works.

This agreement will also include services such as CAFM, help-desk services, and waste.

This DPS will be available to be utilised by Central Government Departments and all other UK Public Sector Bodies, including but not limited to, Local Authorities, Health, Police, Fire and Rescue, Education, Housing, Charities, Not for Profit, Nuclear and Devolved Administrations and International.

The Facilities Management and Workplace Services DPS will be organised into distinct categories to enable Suppliers to select all elements relevant to their service offering.

Customers can filter the elements to produce a shortlist of Suppliers to invite to a competition.

The four (4) distinct categories comprise of:

● Services

● Building Type

● Location

● Annual Contract Value

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 750 000 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: Yes

Description of renewals:

The DPS has an optional extension of 1 + 1 years.

Customers may enter into a contract with a Supplier for a period of their determining, up to a Contract Initial Period of a maximum of one hundred and twenty (120) months, which may exceed the duration of the RM6264 DPS Agreement.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

This Dynamic Purchasing Agreement (DPS) for the provision of Facilities Management and Workplace Services sits alongside a Framework Agreement for Facilities Management and Workplace Services (RM6232).

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Suppliers will be assessed on their response to the selection criteria in their request to participate for a place on the RM6264 – Facilities Management and Workplace Services DPS Agreement. The procurement bid pack and registration details can be accessed via the following URL address:

https://supplierregistration.cabinetoffice.gov.uk/dps

and clicking on Facilities Management and Workplace Services DPS

Please read the DPS Needs document first for a full overview of the procurement process and read the instructions carefully. To register for the RM6264 – Facilities Management and Workplace Services DPS Agreement please select the ‘Access as a Supplier’ link which can be located at the URL address above. An example of how to register for the DPS platform can be found at the following YouTube generic guide

https://www.youtube.com/watch?v=1gMaIEIqEyY&authuser=0

Please note that to register you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering and who will be entering into a contract if invited to do so. The procurement will be managed electronically via CCS. The value provided in Section II.1.5) is only an estimate. We cannot guarantee to suppliers any business through this DPS Agreement. This procurement offering does not guarantee any minimum spend and there will be no form of exclusivity or volume guarantee under this DPS. As part of this contract notice the bid pack and the following documents can be accessed at the link provided below:

1) Contract notice authorised customer list;

2) Rights reserved for CCS DPS Agreement.

3) DPS Bid Pack

4) DPS Contract Notice Transparency Information for Crown Commercial Service Framework Agreement

As part of this contract notice the following documents can be accessed at https://www.contractsfinder.service.gov.uk/Notice/2beac901-5c90-4a54-a056-037d888aa354

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2021/S 000-032284

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 23/02/2029

Local time: 15:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

The value provided in Section II.1.5) is only an estimate. The Authority cannot guarantee to suppliers any business through this DPS Agreement. The Authority expressly reserves the right:

(i) not to award any DPS Agreement as a result of the procurement process commenced by publication of this notice; and

(ii) to make whatever changes it may see fit to the content and structure of the tendering competition; and in no circumstances will the customer be liable for any costs incurred by the suppliers.

(iii) to make changes to the management charge applicable to this DPS in relation to both the percentage charged and the methodology used.

We consider that the Transfer of Undertakings (Protection of Employment) Regulations 2006 ("TUPE") may apply at the call for competition.

It is the Supplier’s responsibility to take their own advice and consider whether TUPE is likely to apply in the particular circumstances of the contract and to act accordingly.

On 2.4.2014 Government introduced its Government Security Classifications (GSC) scheme which replaced Government Protective Marking Scheme (GPMS). A key aspect is the reduction in the number of security classifications used. All bidders should make themselves aware of the changes as it may impact on this requirement. The link below to Gov.uk provides information on the GSC at:

https://www.gov.uk/government/publications/government-security-classifications.

Cyber Essentials is a mandatory requirement for central government contracts which involve handling personal information or provide certain ICT products/services. Government is taking steps to reduce the levels of cybersecurity risk in its supply chain through the Cyber Essentials scheme. The scheme defines a set of controls which, when implemented, will provide organisations with basic protection from the most prevalent forms of threat coming from the internet. To participate in this procurement, bidders must be able to demonstrate they comply with the technical requirements prescribed by Cyber Essentials, for services under and in connection with this procurement.

Please be aware that the optional extension has been utilised and the end date is 23/02/2029.

The value of this DPS has been uplifted by 50% . This means it has increased from 500m to 750m

VI.4) Procedures for review

VI.4.1) Review body

The Minister for the Cabinet Office acting through Crown Commercial Service

9th Floor, The Capital, Old Hall Street

Liverpool

L3 9PP

Telephone: +44 3450103503

E-mail: supplier@crowncommercial.gov.uk

VI.4.4) Service from which information about the review procedure may be obtained

The Minister for the Cabinet Office acting through Crown Commercial Service (CCS)

9th Floor, The Capital Building, Old Hall Street

Liverpool

L3 9PP

Telephone: +44 3454102222

Internet address(es)

URL: https://www.crowncommercial.gov.uk/

VI.5) Date of dispatch of this notice

07/05/2025

Coding

Commodity categories

ID	Title	Parent category
98340000	Accommodation and office services	Miscellaneous services
75123000	Administrative housing services	Administrative services of agencies
63733000	Aircraft refuelling services	Support services for air transport
90650000	Asbestos removal services	Cleaning and sanitation services in urban or rural areas, and related services
79993000	Building and facilities management services	Miscellaneous business-related services
45210000	Building construction work	Works for complete or part construction and civil engineering work
45300000	Building installation work	Construction work
71315000	Building services	Consultative engineering and construction services
55500000	Canteen and catering services	Hotel, restaurant and retail trade services
98351000	Car park management services	Civic-amenity services
55520000	Catering services	Canteen and catering services
90460000	Cesspool or septic tank emptying services	Sewage services
90900000	Cleaning and sanitation services	Sewage, refuse, cleaning and environmental services
90600000	Cleaning and sanitation services in urban or rural areas, and related services	Sewage, refuse, cleaning and environmental services
90910000	Cleaning services	Cleaning and sanitation services
72514000	Computer facilities management services	Computer-related management services
45000000	Construction work	Construction and Real Estate
45230000	Construction work for pipelines, communication and power lines, for highways, roads, airfields and railways; flatwork	Works for complete or part construction and civil engineering work
71500000	Construction-related services	Architectural, construction, engineering and inspection services
71310000	Consultative engineering and construction services	Engineering services
34990000	Control, safety, signalling and light equipment	Miscellaneous transport equipment and spare parts
45111310	Dismantling works for military installations	Defence and security
72512000	Document management services	Computer-related management services
45310000	Electrical installation work	Building installation work
50116100	Electrical-system repair services	Maintenance and repair services related to specific parts of vehicles
71314000	Energy and related services	Consultative engineering and construction services
45222300	Engineering work for security installations	Defence and security
90700000	Environmental services	Sewage, refuse, cleaning and environmental services
79993100	Facilities management services	Building and facilities management services
48421000	Facilities management software package	Facilities management software package and software package suite
45430000	Floor and wall covering work	Building completion work
42113390	Fuel-gas systems	Parts of turbines
39000000	Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products	Technology and Equipment
90690000	Graffiti removal services	Cleaning and sanitation services in urban or rural areas, and related services
77314000	Grounds maintenance services	Planting and maintenance services of green areas
90640000	Gully cleaning and emptying services	Cleaning and sanitation services in urban or rural areas, and related services
85100000	Health services	Health and social work services
45331000	Heating, ventilation and air-conditioning installation work	Plumbing and sanitary works
77300000	Horticultural services	Agricultural, forestry, horticultural, aquacultural and apicultural services
55000000	Hotel, restaurant and retail trade services	Other Services
70333000	Housing services	Property management services of real estate on a fee or contract basis
51122000	Installation services of flagpoles	Installation services of mechanical equipment
45420000	Joinery and carpentry installation work	Building completion work
70332100	Land management services	Non-residential property services
98311000	Laundry-collection services	Washing and dry-cleaning services
98311100	Laundry-management services	Laundry-collection services
50750000	Lift-maintenance services	Repair and maintenance services of building installations
45351000	Mechanical engineering installation works	Mechanical installations
90524000	Medical waste services	Radioactive-, toxic-, medical- and hazardous waste services
65500000	Meter reading service	Public utilities
50800000	Miscellaneous repair and maintenance services	Repair and maintenance services
45450000	Other building completion work	Building completion work
45440000	Painting and glazing work	Building completion work
90511400	Paper collecting services	Refuse collection services
79715000	Patrol services	Security services
90922000	Pest-control services	Facility related sanitation services
77310000	Planting and maintenance services of green areas	Horticultural services
45330000	Plumbing and sanitary works	Building installation work
63721000	Port and waterway operation services and associated services	Support services for water transport
64100000	Post and courier services	Postal and telecommunications services
79810000	Printing services	Printing and related services
72224000	Project management consultancy services	Systems and technical consultancy services
70330000	Property management services of real estate on a fee or contract basis	Real estate agency services on a fee or contract basis
42122000	Pumps	Pumps and compressors
79992000	Reception services	Miscellaneous business-related services
90500000	Refuse and waste related services	Sewage, refuse, cleaning and environmental services
50000000	Repair and maintenance services	Other Services
50700000	Repair and maintenance services of building installations	Repair and maintenance services
50740000	Repair and maintenance services of escalators	Repair and maintenance services of building installations
50530000	Repair and maintenance services of machinery	Repair and maintenance services for pumps, valves, taps and metal containers and machinery
50410000	Repair and maintenance services of measuring, testing and checking apparatus	Repair and maintenance services of medical and precision equipment
50430000	Repair and maintenance services of precision equipment	Repair and maintenance services of medical and precision equipment
50600000	Repair and maintenance services of security and defence materials	Defence and security
50300000	Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment	Repair and maintenance services
70210000	Residential property renting or leasing services	Renting or leasing services of own property
55300000	Restaurant and food-serving services	Hotel, restaurant and retail trade services
55900000	Retail trade services	Hotel, restaurant and retail trade services
90711100	Risk or hazard assessment other than for construction	Environmental impact assessment other than for construction
45260000	Roof works and other special trade construction works	Works for complete or part construction and civil engineering work
71631490	Runway-inspection services	Technical inspection services
79710000	Security services	Investigation and security services
35000000	Security, fire-fighting, police and defence equipment	Defence and security
77230000	Services incidental to forestry	Forestry services
90620000	Snow-clearing services	Cleaning and sanitation services in urban or rural areas, and related services
80510000	Specialist training services	Training services
92610000	Sports facilities operation services	Sporting services
77320000	Sports fields maintenance services	Horticultural services
63700000	Support services for land, water and air transport	Supporting and auxiliary transport services; travel agencies services
35120000	Surveillance and security systems and devices	Emergency and security equipment
72250000	System and support services	Software programming and consultancy services
98393000	Tailoring services	Other services
60120000	Taxi services	Road transport services
71600000	Technical testing, analysis and consultancy services	Architectural, construction, engineering and inspection services
45431000	Tiling work	Floor and wall covering work
77340000	Tree pruning and hedge trimming	Horticultural services
77211500	Tree-maintenance services	Services incidental to logging
63712600	Vehicle refuelling services	Support services for road transport
98310000	Washing and dry-cleaning services	Miscellaneous services
45259100	Wastewater-plant repair and maintenance work	Repair and maintenance of plant

Delivery locations

ID	Description
100	UK - All

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

About the buyer

Main contact:: rm6264@crowncommercial.gov.uk
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
No further information has been uploaded.

Facilities Management and Workplace Services DPS

Contents

Summary

Abstract

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

I.2) Joint procurement

I.3) Communication

I.4) Type of the contracting authority

I.5) Main activity

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

II.1.2) Main CPV code

II.1.3) Type of contract

II.1.4) Short description

II.1.5) Estimated total value

II.1.6) Information about lots

II.2) Description

II.2.2) Additional CPV code(s)

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria

II.2.6) Estimated value

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

II.2.11) Information about options

II.2.13) Information about European Union funds

II.2.14) Additional information

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2) Economic and financial standing

III.1.3) Technical and professional ability

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

IV.2.2) Time limit for receipt of tenders or requests to participate

IV.2.4) Languages in which tenders or requests to participate may be submitted

Section VI: Complementary information

VI.1) Information about recurrence

VI.2) Information about electronic workflows

VI.3) Additional information

VI.4) Procedures for review

VI.4.1) Review body

VI.4.4) Service from which information about the review procedure may be obtained

VI.5) Date of dispatch of this notice

Coding

Commodity categories

Delivery locations

Alert region restrictions

About the buyer

Further information