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Summary

OCID:: ocds-kuma6s-150829
Published by:: Conwy County Borough Council
Authority ID:: AA0389
Publication date:: 14 May 2025
Deadline date:: 08 June 2025
Notice type:: Contract Notice
Has documents:: Yes
Has SPD:: No
Has Carbon Reduction Plan:: No

Abstract

The 3-year NEC4 Term service contract consists of the servicing of Air-conditioning (A/C) units at various properties The Contractor MUST be registered with the ACRIB and REFCOM approved and remain so for the duration of the contract

Full notice text

CONTRACT NOTICE – NATIONAL

Notice Type: SERVICES

1 Authority Details

1.1 Authority Name and Address

Official Name: Conwy County Borough Council
Postal Address: Environment, Roads & Facilities, Coed Pella, Conway Road,
Town: Colwyn Bay	Postal Code: LL29 7AZ	Country: UK
For the attention of: Scott Williams	Telephone: +44 1492574000
E-Mail: scott.williams@conwy.gov.uk	Fax:
Internet Address (URL): http://www.conwy.gov.uk Electronic access to information: https://www.sell2wales.gov.wales Electronic submission of tenders and requests to participate: https://www.sell2wales.gov.wales

1.2 Address from which documentation may be obtained

As in 1.1

1.3 Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1 Title

Air Conditioning Systems Servicing April 2025 to March 2028

2.2 Description of the goods or services required

The 3-year NEC4 Term service contract consists of the servicing of Air-conditioning (A/C) units at various properties

The Contractor MUST be registered with the ACRIB and REFCOM approved and remain so for the duration of the contract

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=150829.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3 Notice Coding and Classification

a) Commodity Codes

	Code		Description
	39717200		Air-conditioning appliances
	42510000		Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery
	42512000		Air-conditioning installations
	45331000		Heating, ventilation and air-conditioning installation work
	45331220		Air-conditioning installation work
	50700000		Repair and maintenance services of building installations
	50712000		Repair and maintenance services of mechanical building installations

b) Delivery Location/Area

	Code		Location
	1013		Conwy and Denbighshire

2.4 Total quantity or scope of tender

3 Conditions for Participation

3.1 Minimum standards and qualification required

4 Administrative Information

4.1 Type of Procedure

Single stage

4.2 Reference number attributed to the notice by the contracting authority

AC.2025/2028

4.3 Time Limits

Time-limit for receipt of completed tenders
05-06-2025 Time 16:00

Estimated award date
13-06-2025

4.5 Language or languages in which tenders or requests to participate can be drawn up

EN CY

4.6 Tender Submission Postbox

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx

5 Other Information

5.1 Additional Information

(WA Ref:150829)

The buyer considers that this contract is suitable for consortia bidding.

5.2 Additional Documentation

The following additional documents relating to this notice are available from the site:

Bilingual Advert-AC.2025-2028

Volume 1 – Instructions to Tenderers – AC.2025-2028 – V1

Volume 2 - Contract Data & Questionnaire – AC.2025-2028 – V1

Volume 2 (word) - Contract Data & Questionnaire – AC.2025-2028 – V1

Volume 3 Service Information AC.2025-2028 V1

Appendix 1 - Price List

Appendix 2 Uploading Inspection reports for Contractors v4

Plant list 2025-28

Coed pella Large system

5.3 Publication date of this notice

14-05-2025

SF 51a

Coding

Commodity categories

ID	Title	Parent category
39717200	Air-conditioning appliances	Fans and air-conditioning appliances
45331220	Air-conditioning installation work	Heating, ventilation and air-conditioning installation work
42512000	Air-conditioning installations	Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery
42510000	Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery	Cooling and ventilation equipment
45331000	Heating, ventilation and air-conditioning installation work	Plumbing and sanitary works
50700000	Repair and maintenance services of building installations	Repair and maintenance services
50712000	Repair and maintenance services of mechanical building installations	Repair and maintenance services of electrical and mechanical building installations

Delivery locations

ID	Description
1013	Conwy and Denbighshire

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

About the buyer

Main contact:: scott.williams@conwy.gov.uk
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
09/06/2025 14:18	Notice Cancelled This notice has been cancelled. The original deadline date of 05/06/2025 is no longer applicable. Due to technical issues, this advert has gone out for re-tender

Postbox

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the "Add to my interest list" button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Postbox – for Buyers and Suppliers

Q&A

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the "View Questions and Answers" button.

Additional Documents

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.