Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Tower Hamlets
Mulberry Place, 5 Clove Crescent, Town Hall
London
E14 2BG
UK
Contact person: Mr Neil Ward
Telephone: +44 2073645000
E-mail: Neil.Ward@towerhamlets.gov.uk
NUTS: UKI4
Internet address(es)
Main address: http://www.towerhamlets.gov.uk
Address of the buyer profile: http://www.towerhamlets.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
CC5781 Production and Event Management Services for LBTH
Reference number: DN712040
II.1.2) Main CPV code
92330000
II.1.3) Type of contract
Services
II.1.4) Short description
Tower Hamlets is seeking an experienced outdoor production and events management company to support the Tower Hamlets Arts, Parks & Events Team with the delivery of council-organised events and to provide occasional support to the duty management of corporate, commercial and private events that take place in the borough’s parks and open spaces. The appointed bidder may also be requested to undertake production and event management services for other council departments.
Tenders for this single-vendor framework agreement are sought from suitable companies that have experience of managing a wide range of outdoor festival events, including management of large-scale, outdoor events in an urban environment for an audience capacity of 20,000+.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
690 000.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKI4
II.2.4) Description of the procurement
Tower Hamlets Council has an established, high-quality programme of Council organised, commercial, community and corporate events. This vibrant arts programme brings together young and old from across the borough and the UK and provides cultural experiences for all.
Historically, the Council has organised a number of regular events each year. However, the Council is unable to guarantee a minimum number of events or level of work as all events are subject to confirmation depending on budgets and Council priorities.
This single-vendor framework agreement will primarily support the Council’s Arts and Events programme of annual events and any special projects that arise linked to national and Council initiatives. In addition, the supplier may be required to support the corporate, commercial and private events programme through on-site management services.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60%
Price
/ Weighting:
40%
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-006278
Section V: Award of contract
Contract No: CC5781
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
05/03/2025
V.2.2) Information about tenders
Number of tenders received: 8
Number of tenders received from SMEs: 8
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 8
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Gary Beestone Limited
Unit 6 The Tramsheds, Coomber Way
Croydon,
CR0 4TG
UK
NUTS: UKI4
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 690 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
London Borough of Tower Hamlets
Lonodn
UK
VI.5) Date of dispatch of this notice
13/05/2025