Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
YPO
41 Industrial Park
Wakefield
WF2 0XE
UK
Contact person: Contracts Team
Telephone: +44 7901239756
E-mail: Contacts@ypo.co.uk
NUTS: UKE45
Internet address(es)
Main address: http://www.ypo.co.uk/
Address of the buyer profile: https://procontract.due-north.com/register?ReadForm
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
YPO - 000742 Enterprise Resource Planning (ERP)
Reference number: 000742
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Background: YPO had an IT Strategy based around the Microsoft technology stack. At the end of 2014, YPO initiated a feasibility study to ascertain and document YPO’s requirements of an ERP system and to test those requirements against Microsoft’s Dynamics NAV 2016. A key deliverable of that project was a solution recommendation from a third party ERP consultancy, who undertook a thorough analysis of YPO’s detailed requirements and tested those requirements against the out of the box and potential development functionality of Microsoft’s Dynamics NAV 2016.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Lowest offer:
1 000 000.00
GBP/ Highest offer:
1 700 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
48451000
II.2.3) Place of performance
NUTS code:
UKE45
II.2.4) Description of the procurement
YPO internal Contract for the supply of Microsoft Dynamics NAV 2016 Enterprise Resource Planning (ERP) system, including licencing, development and implementation, knowledge transfer, user training, systems integration and associated services, ongoing support and maintenance. The contract is designed to meet the high expectations of YPO in terms of quality, functionality and price by replacing part of our Legacy system which was rolled out company-wide.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 65%
Quality criterion: Value Add
/ Weighting: 5%
Cost criterion: Cost
/ Weighting: 30%
II.2.11) Information about options
Options:
Yes
Description of options:
Term: The contract covers period from 3rd January 2017 to 2nd January 2022, with an option to extend for a further period of up to 5 years; a potential maximum period of 10 years in total (subject to an annual review, incorporating price negotiations and review of performance against KPI’s.)
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 008-012804
Section V: Award of contract
Lot No: 1
Contract No: 000742
Title: Enterprise Resource Planning (ERP) system
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
19/12/2016
V.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Advania UK Limited
Manchester
UK
NUTS: UKD36
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 700 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Please note that originally supplier awarded this contract was Azzure IT limited. Following integration of Azzure into Advania UK Limited, the contract was novated to Advania on 28/11/2023.
Additionally, original Contract Notice and Contract Award Notice were published in OJEU. Due to lack of access by the UK Contracting Authorities and supplier novation, YPO are re-publishing Contract Award Notice to remain transparent.
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
London
UK
VI.5) Date of dispatch of this notice
13/05/2025