Contract notice
Section I: Contracting
authority
I.1) Name and addresses
East Sussex Fire Authority
ESFRS Service HQ, Church Lane
LEWES
BN7 2DZ
UK
Contact person: Glenn Johnston
Telephone: +44 3039991000
E-mail: procurement@esfrs.org
NUTS: UKJ
Internet address(es)
Main address: www.esfrs.org
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://sell2.in-tend.co.uk/blpd/home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://sell2.in-tend.co.uk/blpd/home
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Building and Office Cleaning
Reference number: ESFA2510
II.1.2) Main CPV code
90911000
II.1.3) Type of contract
Services
II.1.4) Short description
This is to be run as a mini-competition under Lot 1 of the ESPO263_25 Total Cleaning Services framework for those suppliers pre-approved for the South East region. Any bids made by suppliers not pre-approved and authorised will be rejected.This contract will cover office cleaning and an annual clean of our windows and appliance bay doors across the Estate in East Sussex, Brighton and Hove. It will cover 23 fire stations and our Service Training Centre at Maresfield.
II.1.5) Estimated total value
Value excluding VAT:
800 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
90911000
90911200
90910000
II.2.3) Place of performance
NUTS code:
UKJ
Main site or place of performance:
Across east Sussex at 23 sites
II.2.4) Description of the procurement
This is a mini-competition run under Lot 1 of ESPO263_25 Total Cleaning Services and only open to the pre-approved suppliers in the South East Region
II.2.5) Award criteria
Criteria below:
Cost criterion: Price only
/ Weighting: 100
II.2.6) Estimated value
Value excluding VAT:
800 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
This contract will start from the 1st November when the current contract expires. Contract value is based on estimated annual cost for the contract term plus one extension period. Value will be less if no extension is agreed, or greater if the full possible extension is agreed
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 37
Objective criteria for choosing the limited number of candidates:
All suppliers operating in the South East under Lot 1 of ESPO263_25 Total Cleaning Services
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
27/06/2025
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
Centre for Effective Dispute Resolution
London
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Deadlines will be as specified in the Public Contract Regulations 2015
VI.5) Date of dispatch of this notice
14/05/2025