Contract notice – utilities
Section I: Contracting
entity
I.1) Name and addresses
Caledonian Sleeper Limited
Basement and Ground Floor Premises, 1-5 Union Street
Inverness
IV1 1PP
UK
Contact person: Karen Rogers
Telephone: +44 3300600500
E-mail: procurement@caledoniansleeper.scot
NUTS: UK
Internet address(es)
Main address: www.sleeper.scot
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA30648
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.6) Main activity
Railway services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Supply and Distribution of Cleaning and Refreshment Consumables
Reference number: CPT-043
II.1.2) Main CPV code
15000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Our requirement is for the supply of cleaning consumables & refreshments to Caledonian Sleeper Ltd (CSL), the supply of both types of materials are to be used across our guest lounges and across our fleet of trains with delivery points across Scotland and at London Euston.
II.1.5) Estimated total value
Value excluding VAT:
555 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
39220000
39830000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Our requirement is for the supply of cleaning consumables & refreshments to Caledonian Sleeper Ltd (CSL), the supply of both types of materials are to be used across our guest lounges and across our fleet of trains with delivery points across Scotland and at London Euston.
The aim of this procurement activity is for CSL to consolidate the supply chain for the goods listed in the requirements document. The main goods should be available off the shelf, with some material needing to be specific brands. In addition, there will be a limited number of “nominated” items where CSL will control the supplier and price and the selected partner will purchase and distribute for an agreed distribution percentage.
II.2.5) Award criteria
Criteria below:
Quality criterion: proposed product range
/ Weighting: 30
Quality criterion: supply chain management and assurance
/ Weighting: 30
Quality criterion: ability to ensure deliveries are made within the restrictions stated
/ Weighting: 15
Quality criterion: company environmental policies
/ Weighting: 15
Quality criterion: approach to stock availability
/ Weighting: 10
Price
/ Weighting:
40
II.2.6) Estimated value
Value excluding VAT:
555 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
one 12 month extension
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
additional locations may be added within the contract period
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Negotiated with call for competition
IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
16/06/2025
Local time: 14:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
20/06/2025
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=798954.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:798954)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=798954
VI.4) Procedures for review
VI.4.1) Review body
Glasgow Sheriffs office
Glasgow
UK
VI.5) Date of dispatch of this notice
15/05/2025