Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Monmouthshire County Council
County Hall
Cardiff
CF10 4UW
UK
E-mail: Corporateandtransport@cardiff.gov.uk
NUTS: UKL21
Internet address(es)
Main address: http://www.monmouthshire.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0277
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Milk, Dairy, Eggs and Associated Services
Reference number: ERFX1000022
II.1.2) Main CPV code
15500000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The Council has previously procured its milk and dairy products as part of a wider collaborative framework. The Council is however keen to ensure that food procurement aligns with the Councils ambition to be a zero-carbon county and its wider policies for decarbonisation and socially responsible procurement.
The Council has also undertaken a review of its supply requirements including lotting, supply chain resilience and distribution and delivery needs which has necessitated a stand-alone procurement process to reflect our revised needs. We have introduced an alternative lotting strategy to enable micro and Small Medium Enterprises to access this procurement process, to increase supply chain resilience for essential commodities and to reflect the distribution requirements and geographic extent of the County.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
930 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Supply of whole, semi, skimmed, organic and plan based milk
II.2.2) Additional CPV code(s)
15511000
15511300
15511100
15511200
03333000
03331000
03331100
03331200
15511210
15511400
15511500
15511600
II.2.3) Place of performance
NUTS code:
UKL21
Main site or place of performance:
North Monmouthshire
II.2.4) Description of the procurement
Supply of whole, semi, skimmed, organic and plan based milk to Monmouthshire County Council Sites in North Monmouthshire
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Supply of chilled yoghurts, dairy and plant-based alternatives
II.2.2) Additional CPV code(s)
15551000
15551300
15551310
15551320
II.2.3) Place of performance
NUTS code:
UKL21
Main site or place of performance:
North Monmouthshire
II.2.4) Description of the procurement
Supply of chilled yoghurts, dairy and plant-based alternatives to Monmouthshire County Council Sites in North Monmouthshire
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Supply of frozen ice cream, dairy and plant alternatives
II.2.2) Additional CPV code(s)
15555000
15555100
II.2.3) Place of performance
NUTS code:
UKL21
Main site or place of performance:
North Monmouthshire
II.2.4) Description of the procurement
Supply of frozen ice cream, dairy and plant alternatives to Monmouthshire County Council sites in North Monmouthshire
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Supply of free range eggs
II.2.2) Additional CPV code(s)
03142500
II.2.3) Place of performance
NUTS code:
UKL21
Main site or place of performance:
North Monmouthshire
II.2.4) Description of the procurement
Supply of free range eggs to Monmouthshire County Council Sites in North Monmouthshire
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Supply of cheese, to include mild, mature and specialty
II.2.2) Additional CPV code(s)
15540000
15541000
15542000
15542200
15542300
15542100
15543000
15543100
15543200
15543300
15543400
15544000
15545000
II.2.3) Place of performance
NUTS code:
UKL21
Main site or place of performance:
North Monmouthshire
II.2.4) Description of the procurement
Supply of cheese, to include mild, mature and specialty to Monmouthshire County Council sites in North Monmouthshire
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
Supply of whole, semi, skimmed, organic and plan based milk
II.2.2) Additional CPV code(s)
15511000
03331000
03331100
03331200
03333000
15510000
15511100
15511200
15511210
15511300
15511400
15511500
15511600
II.2.3) Place of performance
NUTS code:
UKL21
Main site or place of performance:
South Monmouthshire
II.2.4) Description of the procurement
Supply of whole, semi, skimmed, organic and plan based milk to Monmouthshire County Council Sites in South Monmouthshire
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 7
II.2.1) Title
Supply of chilled yoghurts, dairy and plant-based alternatives
II.2.2) Additional CPV code(s)
15551000
15551300
15551310
15551320
II.2.3) Place of performance
NUTS code:
UKL21
Main site or place of performance:
South Monmouthshire
II.2.4) Description of the procurement
Supply of chilled yoghurts, dairy and plant-based alternatives to Monmouthshire County Council sites in South Monmouthshire
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 8
II.2.1) Title
Supply of frozen ice cream, dairy and plant alternatives
II.2.2) Additional CPV code(s)
15555000
15555100
II.2.3) Place of performance
NUTS code:
UKL21
Main site or place of performance:
South Monmouthshire
II.2.4) Description of the procurement
Supply of frozen ice cream, dairy and plant alternatives to Monmouthshire County Council sites in South Monmouthshire
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 9
II.2.1) Title
Supply of free range eggs
II.2.2) Additional CPV code(s)
03142500
II.2.3) Place of performance
NUTS code:
UKL21
Main site or place of performance:
South Monmouthshire
II.2.4) Description of the procurement
Supply of free range eggs to Monmouthshire County Council Sites in South Monmouthshire
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 10
II.2.1) Title
Supply of cheese, to include mild, mature and specialty
II.2.2) Additional CPV code(s)
15540000
15541000
15542000
15542100
15542200
15542300
15543000
15543100
15543200
15543300
15543400
15544000
15545000
II.2.3) Place of performance
NUTS code:
UKL21
Main site or place of performance:
South Monmouthshire
II.2.4) Description of the procurement
Supply of cheese, to include mild, mature and specialty to Monmouthshire County Council sites in South Monmouthshire
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 30
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-027347
Section V: Award of contract
Lot No: 1
Title: Supply of whole, semi, skimmed, organic and plan based milk
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
03/01/2025
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
James Durose
High House Farm, Bryngwyn, Raglan
Usk
NP152BS
UK
NUTS: UKL21
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 443 754.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Supply of chilled yoghurts, dairy and plant-based alternatives
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
03/01/2025
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
CASTELL HOWELL FOODS LIMITED
Cross Hands Food Park, Cross Hands
Llanelli
SA146SX
UK
NUTS: UKL
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 112 047.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Title: Supply of frozen ice cream, dairy and plant alternatives
A contract/lot is awarded:
No
V.1 Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section V: Award of contract
Lot No: 4
Title: Supply of free range eggs
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
03/01/2025
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Country Fresh Eggs
New Farm, St. Brides
Newport
NP10 8SF
UK
NUTS: UKL21
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 35 687.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 5
Title: Supply of cheese, to include mild, mature and specialty
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
03/01/2025
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
CASTELL HOWELL FOODS LIMITED
Cross Hands Food Park, Cross Hands
Llanelli
SA146SX
UK
NUTS: UKL
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 336 423.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 6
Title: Supply of whole, semi, skimmed, organic and plan based milk
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
03/01/2025
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
James Durose
High House Farm, Bryngwyn, Raglan
Usk
NP152BS
UK
NUTS: UKL21
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 443 754.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 7
Title: Supply of chilled yoghurts, dairy and plant-based alternatives
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
03/01/2025
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
CASTELL HOWELL FOODS LIMITED
Cross Hands Food Park, Cross Hands
Llanelli
SA146SX
UK
NUTS: UKL
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 112 047.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 8
Title: Supply of frozen ice cream, dairy and plant alternatives
A contract/lot is awarded:
No
V.1 Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section V: Award of contract
Lot No: 9
Title: Supply of free range eggs
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
03/01/2025
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Country Fresh Eggs
New Farm, St. Brides
Newport
NP10 8SF
UK
NUTS: UKL21
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 35 687.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 10
Title: Supply of cheese, to include mild, mature and specialty
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
03/01/2025
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
CASTELL HOWELL FOODS LIMITED
Cross Hands Food Park, Cross Hands
Llanelli
SA146SX
UK
NUTS: UKL
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 336 423.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Lots 3 and 8, ice cream, have not been awarded due to the low value and seasonal demand.
There has been a discrepancy with the value advertised to market and the true awarded contract value. The per annum contract value advertised to market was based on historic spend data while the estimated volumes and subsequent award are based on predicted future usage.
(WA Ref:151478)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
26/05/2025