Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Aberdeen City Council
Woodhill House, Westburn Road
Aberdeen
AB16 5GB
UK
Contact person: David Officer
Telephone: +44 1467539600
E-mail: davofficer@aberdeencity.gov.uk
NUTS: UKM50
Internet address(es)
Main address: http://www.aberdeencity.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00231
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Recreation, culture and religion
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Delivery of Spectra 2026 and 2027
Reference number: CRN00040110
II.1.2) Main CPV code
92000000
II.1.3) Type of contract
Services
II.1.4) Short description
Contract for the curation and production of the programme for Spectra, Scotland's Festival of Light, in 2026 and 2027
II.1.5) Estimated total value
Value excluding VAT:
1 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
79952100
II.2.3) Place of performance
NUTS code:
UKM50
Main site or place of performance:
Union Terrace Gardens and additional city centre locations
II.2.4) Description of the procurement
Aberdeen City Council are seeking to appoint an experienced festival or event production company to curate and produce the programme for Spectra, Scotland's Festival of Light in 2026 and 2027.
II.2.5) Award criteria
Criteria below:
Quality criterion: Programme
/ Weighting: 40
Quality criterion: Contract Management and Management Information
/ Weighting: 10
Quality criterion: Production Management
/ Weighting: 30
Quality criterion: Sustainability and Community Benefits
/ Weighting: 10
Quality criterion: Environmental Wellbeing
/ Weighting: 5
Price
/ Weighting:
5
II.2.6) Estimated value
Value excluding VAT:
1 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 22
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Relevant selection criteria will be included in the SPD module
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Relevant selection criteria will be included in the SPD module
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Relevant selection criteria will be included in the SPD module
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
17/06/2025
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
31/07/2025
IV.2.7) Conditions for opening of tenders
Date:
17/06/2025
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=799088.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
The following have been identified as community benefit objectives in relation to this contract:
Community engagement and community empowerment.
Collaborative working.
Promoting Fair Work Practices/ The Living Wage.
Education; employability and skills training.
Providing positive improvements to the city’s wellbeing; socially, economically and environmentally.
Innovation
Prompt payment through the supply chain
Supported Businesses
(SC Ref:799088)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=799088
VI.4) Procedures for review
VI.4.1) Review body
Aberdeen Sheriff Court and Justice of the Peace
Castle Street
Aberdeen
AB10 1WP
UK
VI.5) Date of dispatch of this notice
16/05/2025