Contract notice
Section I: Contracting
authority
I.1) Name and addresses
East Ayrshire Council
Corporate Procurement Team, London Road HQ
Kilmarnock
KA3 7BU
UK
Contact person: Heather Murray
Telephone: +44 1563576000
E-mail: heather.murray@east-ayrshire.gov.uk
NUTS: UKM93
Internet address(es)
Main address: http://www.east-ayrshire.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00223
I.1) Name and addresses
East Ayrshire Leisure Trust
Dick Institute, Elmbank Avenue
Kilmarnock
KA1 3BU
UK
E-mail: heather.murray@east-ayrshire.gov.uk
NUTS: UKM93
Internet address(es)
Main address: https://eastayrshireleisure.com/
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Supply & Delivery of Foodstuffs
Reference number: PS/25/45
II.1.2) Main CPV code
15890000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The council require the supply and delivery of foodstuffs to support the school meals services which has achieved and maintained the Food for Life Gold Standard for over 19 years. The contract will be split into 5 Lots.
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 - Fresh Meat/Cooked Meat and Poultry
II.2.2) Additional CPV code(s)
15112100
15119000
II.2.3) Place of performance
NUTS code:
UKM93
Main site or place of performance:
East Ayrshire
II.2.4) Description of the procurement
Supply and delivery of fresh meat/cooked meat and poultry.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
2 one-year extension options
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Lot 2 - Fresh Fruit and Vegetables
II.2.2) Additional CPV code(s)
03220000
II.2.3) Place of performance
NUTS code:
UKM93
Main site or place of performance:
East Ayrshire
II.2.4) Description of the procurement
Supply and delivery of fresh fruit and vegetables.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
2 one-year extension options
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Lot 3 - Fresh Organic Cow's Milk
II.2.2) Additional CPV code(s)
03333000
II.2.3) Place of performance
NUTS code:
UKM93
Main site or place of performance:
East Ayrshire
II.2.4) Description of the procurement
Supply and delivery of fresh organic cow's milk.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
2 one-year extension options.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Lot 4 - Fresh Hens Eggs
II.2.2) Additional CPV code(s)
03142500
II.2.3) Place of performance
NUTS code:
UKM93
Main site or place of performance:
East Ayrshire
II.2.4) Description of the procurement
Supply and delivery of fresh hen's eggs.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
2 one-year extension options
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Lot 5 - Dry, Bottled, Tinned and Frozen Food
II.2.2) Additional CPV code(s)
15893000
15229000
15896000
II.2.3) Place of performance
NUTS code:
UKM93
Main site or place of performance:
East Ayrshire
II.2.4) Description of the procurement
Supply and delivery of dry, bottled, tinned and frozen food.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
2 one-year extension options
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Refer to ITT documents
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
23/06/2025
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
23/06/2025
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
3, 4 or 5 years depending on extension options
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Expressions of interest must be made accessing the PCS-T system by 20 June 2025 with completed tenders uploaded by 23 June 2025.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 29304. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:
Not suitable
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Refer to ITT document
(SC Ref:798932)
VI.4) Procedures for review
VI.4.1) Review body
Kilmarnock Sheriff Court
Sheriff Court House
Kilmarnock
KA1 1ED
UK
Telephone: +44 1563550024
VI.5) Date of dispatch of this notice
22/05/2025