Traffic Signals, Digital Innovation and Electrical Services

Procurement reference

NCCT42830

Procurement description

This contract will cover:-

a. Maintenance of existing traffic signals network and intelligent transport equipment.

b. Supply and installation of traffic signal equipment working with the Council's main works contractor on larger scale or more complex schemes.

c. Supply and installation of traffic signal equipment working as the main works contractor on smaller, less complex schemes that are predominantly traffic signals related with only relatively minor highway engineering works.

d. Supply and installation of traffic signal equipment for scheduled upgrades.

e. Provide first line maintenance for other electrical equipment connected to the Intelligent Transport Service control centre including automatic rising bollards, car park guidance signs and variable message signs

f. Maintenance of the Council's existing traffic signals communication network.

And including all required traffic management for the above requirements.

The Council has talked to potential providers about including in this contract:-

a. The supply and installation of electric vehicle charging points and other electrical services

b. Supply, installation and maintenance of CCTV

c. Supply, installation and maintenance of other intelligent transport systems

d. Replacement of the Council's traffic signals communication network.

d) above has now been ruled out following the market engagement.

It is anticipated that the contract duration will be an initial 7 years with the following extension options 3 years +3 years+1 year

Main category

Services

Delivery regions

• UKH15 - Norwich and East Norfolk
• UKH16 - North and West Norfolk
• UKH17 - Breckland and South Norfolk

Total value (estimated)

13000000 GBP Excluding VAT

15600000 GBP Including VAT

Contract dates (estimated)

01 April 2026, 00:00AM to 31 March 2033, 23:59PM

Extension end date (if all the extensions are used): 01 April 2040

Norfolk County Council

Is the total value above threshold?

Above threshold

CPV classifications

• 31000000 - Electrical machinery, apparatus, equipment and consumables; lighting
• 32000000 - Radio, television, communication, telecommunication and related equipment
• 34920000 - Road equipment
• 45231000 - Construction work for pipelines, communication and power lines
• 45233100 - Construction work for highways, roads
• 45316211 - Installation of illuminated road signs
• 45316212 - Installation of traffic lights
• 45316213 - Installation of traffic guidance equipment
• 45317000 - Other electrical installation work
• 50232200 - Traffic-signal maintenance services

Delivery regions

• UKH15 - Norwich and East Norfolk
• UKH16 - North and West Norfolk
• UKH17 - Breckland and South Norfolk

Contract start date (estimated)

01 April 2026, 00:00AM

Contract end date (estimated)

31 March 2033, 23:59PM

Extension end date (estimated)

01 April 2040, 00:59AM

Can the contract be extended?

Yes

Engagement process description

Market engagement was undertaken prior to commencement of the Procurement Act 2023. A Prior Information Notice was issued on 14 March 2024 Reference 2024/S 000-008276.

Interested suppliers were instructed to register on Intend, the Council's e-procurement system. Suppliers had until noon on 5 June 2024 to express an interest.

All suppliers that expressed an interest were invited to attend one-to-one sessions over Teams on the 13 May, 3 June or 4 June 2024.

An agenda was available for all suppliers that expressed an interest in participating. This set out the topics to be covered in the session. The same topics were covered with all suppliers and were as follows:

1. Introductions

2. Overview of the procurements and Norfolk County Council

3. Introduction to the Supplier's business

4. Discussion around getting the best provider and best contract assessing:

a) Scope

b) Price

c) The contract term

d) Main features of the proposed contract

e) KPIs/ Incentives

f) How carbon reduction and sustainability can be best incorporated into the contracts

g) Tender evaluation - price v quality split, social value and carbon

h) Location

i) Procurement process and programme

Due date

05 June 2024, 00:00AM

Has the engagement period already ended?

Yes