Contract notice
Section I: Contracting
authority
I.1) Name and addresses
University Of Edinburgh
Charles Stewart House, 9-16 Chambers Street
Edinburgh
EH1 1HT
UK
Contact person: James Clarke
E-mail: jclarke5@ed.ac.uk
NUTS: UKM75
Internet address(es)
Main address: http://www.ed.ac.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00107
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Design Team for Energy Ventilation Projects
Reference number: EC1090
II.1.2) Main CPV code
71321000
II.1.3) Type of contract
Services
II.1.4) Short description
The University of Edinburgh will very shortly be publishing an Invitation to Tender (ITT) to invite competitive tenders to establish contracting arrangements with a single supplier for a Lead Consultant to lead a multi-disciplinary design team for improvement initiatives to ventilation installations across the University's building estate.
The scope of services covered under this Contract will encompass principally MEP design, with wider multi-disciplinary design support, energy assessment, construction supervisory and post-handover services provided by the appointed Supplier. Specialist supplier/sub consultant design input may also be required where project solutions involve innovative/new to market products and systems. Quantity Surveying services may also be required to be provided by the supplier as an additional service to completion of Stage 4. Full requirements are detailed in the tender documents.
It is the University’s intention to enter into a Contract for an indicative period of 4 years. However, the actual Contract Term will be tied to the individual project/site programmes as detailed in the ITT documents.
The proposed form of contract shall be the NEC4 Professional Service Short Contract.
II.1.5) Estimated total value
Value excluding VAT:
477 875.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
71334000
71000000
71315200
71321000
71320000
71313000
II.2.3) Place of performance
NUTS code:
UKM75
II.2.4) Description of the procurement
The University of Edinburgh has a requirement to establish contracting arrangements with a single supplier to act as Lead Consultant to lead a multi-disciplinary design team for improvement initiatives to ventilation installations across the University’s building estate.
It is the University’s intention to enter into a Contract for an indicative period of 4 years. However, the actual Contract Term will be tied to the individual project/site programmes as detailed in the ITT.
This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T).
It is proposed this procurement will be conducted through the use of the Open Procedure. The evaluation will be contain three stages as follows.
Stage 1 - the SPD (Scotland) will include a series of Minimum Standards in relation to mandatory and discretionary criteria which govern the public sector and this specific requirement. These are pass/fail requirements and failure to provide adequate evidence on request of how these requirements shall be met will result in automatic exclusion from the Tendering process. In addition, project specific technical minimum standards apply. Each Bidder passing the Minimum Standards will then be subject to a technical and commercial evaluation.
Stage 2 - Technical questions are allocated a total weighting of 80 percent. Scores shall be allocated based on the total percentage achieved by the response out of the maximum possible percentage. This takes into account the score out of 4 and the weighting allocated to individual questions. For example if a question is weighted 10 percent and the submission scores 3 points out of 4 for that question then the
score achieved will be 7.5 percent out of a possible 10 percent. Bidders will be required to achieve a minimum score of 60 percent (48 percent after technical weightings are applied) or more of the technical score. Each supplier achieving a score greater or equal to 60 percent will only then progress through to the commercial evaluation.
Stage 3 - Commercial (Price) shall be allocated a total weighting of 20 percent. The bidder who submits the lowest price will be awarded the maximum score for the associated cost area, and all other bids awarded a score pro rata, in relation to the lowest bid.
Both Technical and Commercial scores will be added together at the end of the evaluation process to calculate the most economically advantageous tender, to be recommended as the winning bidder.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical
/ Weighting: 80
Price
/ Weighting:
20
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
This tender process will cover all RIBA stages 0-7 inclusive for all sites, however, award of any Contract will be split into three phases for each of the sites as outlined below. The University reserves the right to extend the contract term to proceed with the next phase for each specific site.
- Phase 1: RIBA stages 0-3
- Phase 2: RIBA stages 4
- Phase 3: RIBA Stages 5-7
The initial Contract Term will cover Phase 1 only for each of the sites and The University may in its sole discretion extend the Term of the Contract to proceed with Phase 2 and Phase 3 for each site on a case-by-case basis, in accordance with the Terms and Conditions of the Contract.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Minimum level(s) of standards required:
SPD Statement 4B.1.1
Bidders will be required to have a minimum “general” yearly turnover of 500,000 GBP for each of the last 3 years.
SPD Statement 4B.3
Where turnover information is not available for the time period requested, the Bidder will be required to state the date which they were set up/started trading.
SPD 4B.5.1 and 4B.5.2 Statement
It is a requirement of this contract that Bidders hold, or can commit to obtain prior to the commencement of any contract, the types and levels of insurance listed below. Bidders also must confirm they can provide the following supporting evidence at point of award.
- 5.1a Professional Risk Indemnity = 2 million GBP per single event
- 5.1b Employer's (Compulsory) Liability Insurance = 10 million GBP per single event
- 5.2 All other types of insurance:
Public Liability Insurance = 5 million GBP per single event
SPD 4B.6 Statements
Statement 1:
Where the bidder is providing a submission on behalf of a subsidiary company, upon request, the bidder must obtain a Parent Company Guarantee prior to commencement of any subsequently awarded contract.
Statement 2:
Bidders will be required to provide adequate assurance of financial strength to successfully complete their contractual obligations.
Bidders must be able to provide upon request, their 3 most recent sets of annual audited accounts, including profit and loss information, and the following ratios:
- Current Ratio
- Quick Ratio
- Debtors Turnover Ratio
- Return on Assets
- Working Capital
- Debt to Equity Ratio
- Gross Profit Ratio
A review of your ratios and audited accounts may be undertaken. In some cases, this review may lead to an additional request for further financial information to help clarify any potential issues raised.
This information may be used to assess financial sustainability.
III.1.3) Technical and professional ability
Minimum level(s) of standards required:
SPD Statement 4C.1.2
Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4 of the Contract Notice or the relevant section of the Site Notice and noted below.
Bidders are required to provide a minimum of 1 relevant example examples of services carried out during the last three years as specified in the Contract Notice.
Note, Examples from both public and/or private sector customers and clients may be provided.
SPD Statement 4C.9
Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the types of requirements detailed in the PCS Contract Notice (in relation to software tools to support their design and analysis).
SPD Statement 4C.10
Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
08/06/2026
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
08/06/2026
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
SPD 4D.1 Statement 1 (Quality Management):
The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent). Please confirm you hold the required accreditation.
If the bidder does not hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent), The bidder must have the following:
Equivalent, documented policy and procedures regarding quality management, endorsed by the Chief Executive Officer, or equivalent. These must include the following documented items relevant to the nature and scale of the work to be carried out, which are equivalent to the standards listed above — a policy with set responsibilities, review and improvement procedures, quality management and performance process, workforce training, skills, and information process, monitoring arrangements, bidder quality management arrangements, and a process for managing complaints.
SPD 4D.1 Statement 2 (Health & Safety):
The bidder must hold a UKAS (or equivalent), accredited independent third-party certificate of compliance in accordance with BS EN ISO 45001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum.
If the bidder does not hold a UKAS (or equivalent), accredited independent third-party certificate of compliance in accordance with BS ISO 45001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum, then the bidder must have the following:
Equivalent, regularly reviewed and documented policy and procedures for Health and Safety (H&S) management, endorsed by the Chief Executive Officer, or equivalent. These must include the following documented processes and arrangements relevant to the nature and scale of the work to be carried out, which are equivalent to the standards listed above – ensuring H&S effectiveness, obtaining H&S advice and assistance, training, skills and information for bidder workforce, workforce H&S qualifications, checking and reviewing H&S performance, involving workforce in planning and implementation, recording accidents/incidents and follow-up actions, ensuring bidder’s suppliers apply H&S appropriate measures, risk assessment, and coordinating with bidder’s suppliers.
Note - Organisations with fewer than five employees are not required by law to have a documented policy statement.
SPD Statement 4D.2:
The Bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate.
If the bidder does not hold UKAS (or equivalent) accredited independent third-party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate, then the bidder must have the following:
Equivalent, regularly reviewed documented policy and procedures regarding environmental management, authorised by the Chief Executive, or equivalent... full SPD 4D.2 text is in the ITT documents.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 31631. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Community Benefits will apply. Further information will be detailed within our ITT documentation.
(SC Ref:829475)
VI.4) Procedures for review
VI.4.1) Review body
Edinburgh Sheriff Court & Justice of the Peace Court
Edinburgh Sheriff Court, 27 Chambers Street
Edinburgh
EH1 1LB
UK
VI.5) Date of dispatch of this notice
06/05/2026