Contract notice
Section I: Contracting
authority
I.1) Name and addresses
SRUC
Peter Wilson Building , Kings Buildings West Mains Road
Edinburgh
EH9 3JG
UK
Telephone: +44 1315354000
E-mail: procurement@sruc.ac.uk
Fax: +44 1315354314
NUTS: UKM75
Internet address(es)
Main address: http://www.sruc.ac.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00021
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publiccontractsscotland.gov.uk/
I.4) Type of the contracting authority
Other: Higher Education, Research and Consultancy
I.5) Main activity
Other: Higher Education, Research and Consultancy
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of a fully supported ERP system
Reference number: 38509
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
SRUC is seeking to implement a fully supported Software as a Service (SaaS) solution that will replace our existing financial and procurement management system, and deliver strategic and operational benefits across our Teaching, Research and Commercial activities.
II.1.5) Estimated total value
Value excluding VAT:
3 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
48000000
48490000
48443000
48444000
II.2.3) Place of performance
NUTS code:
UKM75
Main site or place of performance:
SRUC, West Mains Road, Edinburgh, EH9 3JG
II.2.4) Description of the procurement
The objectives of the procurement include but are not limited to a modernisation and enhancement of our current
1.operational financial management processes including budgeting, accounts receivable and accounts payable, strategic financial planning and forecasting;
2. procurement and contract management;
3. financial planning and analysis;
4. statutory and management account preparation;
5. tax calculations and return preparation;
6. pre-award & post-award research management;
7. staff expenses;
8. asset and stock management;
9. credit control.
It is anticipated that the solution will be a modern, future-proofed and highly functional system that shall deliver measurable business efficiencies, benefits and organisation-wide changes to processes, systems, controls and employee roles. The solution may also be required to integrate in an up-stream and down-stream manner with other specialist operational systems.
II.2.5) Award criteria
Criteria below:
Quality criterion: Functional Requirements
/ Weighting: 15
Quality criterion: Non-Functional Requirements
/ Weighting: 20
Quality criterion: Demonstration of Capability
/ Weighting: 35
Price
/ Weighting:
30
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
A further two 12 month extension periods, by mutual agreement.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2026/S 000-036942
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
12/06/2026
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
30/09/2026
IV.2.7) Conditions for opening of tenders
Date:
12/06/2026
Local time: 12:30
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Each Tenderer must complete and submit along with their tender the Single Procurement Document (Scotland) (SPD). The SPD sets Minimum Standards that tenderers must achieve. Within each submitted SPD response, Tenderers should note the following selection criteria:
1. That they hold full ISO27001 accreditation. Copies of certification must be provided with the tender submission;
2. That their insurance cover meets the following levels:
a. Employer’s Compulsory Liability Insurance (GBP 10 million)
b. Professional Indemnity Insurance (GBP 5 million)
c. Public Liability Insurance (GBP 10 million)
3. If the tenderer relies on the service of a third-party supplier(s) to complete the delivery of this contract, any such supplier(s) must separately complete the SPD. This completed SPD must be submitted along with the tenderer’s tender submission.
4. As noted in Tender Schedule 1, Note 11 short listed tenderers will also be required to complete:
a. SRUC’s Vendor Due Diligence DPIA Questionnaire;
b. SRUC’s Supplier Assurance Questionnaire – High Risk Profile.
The above Questionnaires are not subject to scoring, but their completion is regarded as mandatory.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=830978.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:830978)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=830978
VI.4) Procedures for review
VI.4.1) Review body
The Sheriff Court
Edinburgh
UK
VI.5) Date of dispatch of this notice
08/05/2026