CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

1.3

Completed documents must be returned to:

2 Contract Details

2.1

Title

Provision of Lived Experience Specialist Equality Partners

2.2

Description of the goods or services required

Aims and objectives

The overall aim is to ensure that the development of Social Care Wales’s 2027–2032 Strategic Equality Plan is informed by meaningful, high‑quality engagement with people who have lived experience and lived expertise, so that the final plan is inclusive, evidence‑based and reflective of the diverse communities we serve across Wales.

The objectives of the contract/s are to:

- Engage representative voices

- Deliver safe and accessible consultation

- Gather insight on the draft Strategic Equality Plan

- Identify gaps, barriers and improvements

- Provide actionable recommendations

What is required / ‘The Requirements’

Social Care Wales is seeking specialist equality-focused suppliers to facilitate targeted consultation sessions with people who have lived experience and lived expertise. Sessions may be delivered either in person or online, depending on what the supplier believes will generate the strongest engagement. To ensure meaningful participation, we aim to keep group sizes manageable, with a minimum of ten participants involved across the consultation activity.

The purpose of these sessions is to gather honest, constructive feedback on the draft Strategic Equality Plan and ensure the plan is relevant, inclusive, and meaningful for a diverse Wales.

This work is not tokenistic. We want to work with trusted partners who have strong relationships with the communities they serve and who can gather high‑quality, critical feedback that will strengthen our final plan.

The successful supplier(s) will be required to:

• Prepare and present a short engagement plan at the initiation meeting.

• Invite participants with lived experience through your existing networks.

• Deliver one or more consultation sessions in a psychologically safe, accessible, and consensual way.

- Ensure appropriate consents are obtained and that all feedback shared with Social Care Wales is anonymous. The supplier will be solely responsible for the processing of any personal data.

- Signpost participants to support services if needed.

- Provide a written feedback report that:

~ Identifies what changes are needed

~ Explains why changes are needed (rationale)

~ Offers clear recommendations for improvement

- Attend a follow‑up debrief session, if required, to discuss your report.

Lots

Social Care Wales intends to procure suppliers across a series of specialist Lots. Each Lot focuses on a specific community or equality priority to ensure that the draft Strategic Equality Plan is tested through an informed, expert lens.

- Lot 1: Anti-Racism

- Lot 2: Gypsy, Roma and Traveller (GRT) Communities

- Lot 3: LGBTQ+ Communities

- Lot 4: Women’s Rights and Sex Equality

- Lot 5: International Social Care Workforce

See Specification for more detail

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=164849.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

Budget

There is a total budget of £7,500-10,000 (inclusive of any applicable VAT) agreed for this quote across 5 available Lots, valued at £1,500-£2,000 each (inclusive of any applicable VAT).

The Supplier will provide full financial breakdown of the costs associated with the project for consideration through the evaluation process.

Prices must be quoted in pounds sterling and clearly state if VAT will or will not be charged.

Length of contract

The contract will run from 22 June 2026 – 24 August 2026.

3 Conditions for Participation

3.1

Minimum standards and qualification required

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

N/a

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

(WA Ref:164849)

The buyer considers that this contract is suitable for consortia bidding.

5.2

Additional Documentation

5.3

Publication date of this notice