Contract notice
Section I: Contracting
authority
I.1) Name and addresses
London Borough of Waltham Forest
Waltham Forest Town Hall, Forest Road
Walthamstow
E174JF
UK
E-mail: Support@useadam.co.uk
NUTS: UKK
Internet address(es)
Main address: https://www.walthamforest.gov.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://adamproviders.co.uk/housing
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://adamproviders.co.uk/housing
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Extension of existing Dynamic Purchasing System (DPS) for the Supply of Temporary Accommodation
II.1.2) Main CPV code
70000000
II.1.3) Type of contract
Services
II.1.4) Short description
This is a further extension to the Council's Dynamic
Purchasing System (DPS) for Supply of Temporary
Accommodation.
The authority is extending the validity of this
existing DPS for a further 33 month period starting
from 12th May 2026 until 23 February 2029
Please note that organisations can apply to join the
Council's DPS at any time during its validity if they
satisfy the selection criteria and none of the
grounds for exclusion apply.
If an organisation admitted to the DPS ceases to
satisfy the Council's selection requirements it is
likely to be excluded or suspended from taking part
in any competition.
If an admitted organisation fails one of the grounds
for exclusion during the validity of the DPS the
Council may be required to remove the supplier
from the DPS.
For previous information regarding this DPS, please
refer to the original OJEU Contract Reference
under the following link:
https://adamproviders.co.uk/assets/uploads/files/London_Borough_of_Waltham_Forest_Council_-_Dynamic_Purchasing_System_for_Supply_of_Temporary_Accommodation_-_OJEU_Notice.pdf
This Dynamic Purchase System has a total
estimated value of £218,750,000
excluding VAT
(the estimated value of this extension is
£68,750,000
excluding VAT) covering the
period from its establishment in 2020 to the end of
the period of its validity.
For the avoidance of doubt, those providers that are
already on the existing DPS do not need to respond
to this contract notice as they are already admitted
II.1.5) Estimated total value
Value excluding VAT:
218 750 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
55250000
55270000
70210000
70331000
70333000
98341100
II.2.3) Place of performance
NUTS code:
UKI
II.2.4) Description of the procurement
All Local Authorities have a statutory duty under the
Housing Act 1996 Part VII, (as amended by the
Homelessness Act 2002) where appropriate, to
provide temporary accommodation for homeless
applicant spending investigations into their
application. Local Authorities also have additional
statutory powers to provide help and assistance to
other categories of people. Often this requires Local
Authorities to provide accommodation to some of
the most vulnerable members of the community
including, for example, people with mental health
issues, physical disabilities and learning disabilities.
Local Authorities are also bound by statute to
provide suitable temporary accommodation to
applicants who are then assessed as homeless
until a homeless household can obtain a settled
housing solution.
This dynamic purchasing system is to be
established to secure Private Sector Leasing and/or
Nightly Let accommodation plus giving the Local
Authorities the ability to discharge their duty into the
Private Rental Sector. Definitions of these property
types are:
Private Sector Leasing (PSL) scheme
procurement and management of self-contained
units of furnished /
unfurnished accommodation on a lease (normally 3
years).
Nightly Let - procurement and management of self
contained units of furnished accommodation used
as
nightly accommodation
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 33
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Selection criteria as stated in the procurement
documents
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
23/02/2029
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
In accordance with Regulation 53 of The Public
Contracts Regulations, the Council's
original procurement documents when establishing
this DPS (in 2020) are available via the Adam
Website:
https://adamproviders.co.uk/housing
In the event of any difficulties, please email the
Adam Supplier Engagement Team via:
( Support@useadam.co.uk)
Please note that the duration stated within Sections
II.2.7 of this notice refers to the 33 months
extension of the existing Dynamic Purchasing
System for the cited Services, which commenced in
2020 - the original OJEU Notice can be found here:
https://adamproviders.co.uk/assets/uploads/files/London_Borough_of_Waltham_Forest_Council_-_Dynamic_Purchasing_System_for_Supply_of_Temporary_Accommodation_-_OJEU_Notice.pdf
Any clarifications regarding this opportunity or
technical issues must be raised with the Adam
Supplier Engagement Team directly
( Support@useadam.co.uk)
The Council reserves the right at any time to cease
the procurement process and not award a contract
or to award only part of the opportunity described in
this contract notice.
If the Council takes up this right then they will not
be responsible for, or pay the expenses or losses,
which may be incurred by any applicant or tenderer
as a result.
The Council undertakes to hold confidential any
information provided in the proposal submitted,
subject to the Council's obligations under the law,
including the Freedom of Information Act 2000. If
the applicant considers that any of the information
submitted in the proposal should not be disclosed
because of its sensitivity, then this should be stated
with the reason for considering it sensitive. The
Council will then endeavour to consult with the
applicant about such sensitive information when
considering any request received under the
Freedom of Information Act 2000 before replying to
such a request.
The Council reserves the right to carry out
additional financial checks on all companies
admitted to the DPS at any time during its validity,
to ensure that they continue to meet the Council's
requirements and remain financially viable.
VI.4) Procedures for review
VI.4.1) Review body
High Court, Royal Court of Justice
Strand
London
WC2A 2LL
UK
VI.4.4) Service from which information about the review procedure may be obtained
High Court, Royal Courts of Justice
Strand
London
WC2A 2LL
UK
VI.5) Date of dispatch of this notice
11/05/2026