Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Dorset Council
02109168
County Hall, Colliton Park
Dorchester
DT11XJ
UK
E-mail: dp@dorsetcouncil.gov.uk
NUTS: UKK25
Internet address(es)
Main address: https://www.dorsetcouncil.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Microsoft Licensing Provider 2026
II.1.2) Main CPV code
72268000
II.1.3) Type of contract
Services
II.1.4) Short description
Microsoft licensed products to provide essential whole council ICT infrastructure management, customer management capabilities, cyber security, information management tooling and employee productivity services.
Microsoft do not engage with customers directly - licensing is bought through a Licensing Solution Partner (LSP).
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Lowest offer:
1 841 443.00
GBP/ Highest offer:
2 332 000.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKK25
II.2.4) Description of the procurement
Procured via the ICT Solutions 3 - HealthTrust Europe framework agreement, using the direct award call‑off process. The framework permits contracting authorities to make a direct award where the framework terms are sufficiently precise and where the award decision can be objectively justified in line with the authority's specific requirements.
The direct award approach is considered proportionate to the urgency and timing of the requirement. The Council is not seeking to significantly extend the scope or duration of its Microsoft licensing arrangements beyond what is already contractually committed to at this time.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The contract is for a term of 12 months with no options for extension.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
New works/services, constituting a repetition of existing works/services and ordered in accordance with the strict conditions stated in the Directive
Explanation
The Council is currently operating under a three-year Microsoft RAMP agreement which is due to conclude next year. Aligning the RAMP agreement expiration to co-terminate with our Licensing Provider agreement ensures efficient contract management and avoids the need for an interim procurement exercise ahead of a planned competitive procedure.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
30/04/2026
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Boxxe Limited
02109168
Floor 3, Artemis House, Eboracum Way
York
YO31 7RE
UK
E-mail: dp@dorsetcouncil.gov.uk
NUTS: UKK25
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
1 841 443.00
GBP
/ Highest offer:
2 332 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
The High Court of England and Wales
London
UK
VI.5) Date of dispatch of this notice
18/05/2026