Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Bristol City Council
City Hall, College Green
Bristol
BS15TR
UK
Contact person: Jo Mealing
E-mail: jo.mealing@bristol.gov.uk
NUTS: UKK11
Internet address(es)
Main address: www.bristol.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of a Hosted Meeting and Agenda System (ModernGov)
Reference number: DN809219
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Software for the Hosted Meeting and Agenda System (ModernGov) for decision making meetings to upload reports and agendas to enable elected members and the public to electronically access those documents.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
81 402.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKK11
II.2.4) Description of the procurement
3 year contract with option to extend for 12 months for Software for the Hosted Meeting and Agenda System (ModernGov) for decision making meetings to upload reports and agendas to enable elected members and the public to electronically access those documents.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
Yes
Description of options:
3+1 years contract.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation
This is a direct award to Civica UK Ltd via the CCS Framework RM6259 Vertical Application Solutions Lot 4 Citizen Services for 3 years with an option to extend for 12 months for the following reasons:-
• There is no competition for technical reasons, as the supplier holds intellectual property or exclusive rights, making them the only source for the required goods, services, or works.
• Existing Supplier: The contract involves goods, services, or works from an existing supplier and changing the supplier would result in the Council receiving goods, services, or works that are different from or incompatible with the existing ones.o Bringing in a new supplier would cause such differences or incompatibilities that would cause significant disproportionate costs and technical difficulties in operation or maintenance.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract
Contract No: DN809219
Title: Provision of a Hosted Meeting and Agenda System (ModernGov)
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
18/05/2026
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Civica UK Ltd
01628868
8th Floor, Southbank Central, 30 Stamford Streety
London
SE1 9LQ
UK
NUTS: UKK11
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 81 402.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Bristol District Registry of the High Court
Greyfriars, Lewins Mead
Bristol
UK
VI.5) Date of dispatch of this notice
18/05/2026