Prior information notice
This notice is for prior information only
Section I: Contracting
authority
I.1) Name and addresses
APUC Limited
Unit 27, Stirling Business Centre, Wellgreen
Stirling
FK8 2DZ
UK
Contact person: Grace Taylor
Telephone: +44 1314428930
E-mail: gtaylor@apuc-scot.ac.uk
NUTS: UKM77
Internet address(es)
Main address: http://www.apuc-scot.ac.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10402
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
Additional information can be obtained from the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
ITS1060 AP - Student Accommodation, Conference/Event, Delivered Catering & Hotel Management System(s) & Associated Services
II.1.2) Main CPV code
72261000
II.1.3) Type of contract
Services
II.1.4) Short description
The Authority is seeking Contractor(s) for a Student Accommodation, Conference/Event, Catering & Hotel Management System(s) and
Associated Services Framework Agreement. The Agreement will be open to the members of Advanced Procurement for Universities and
Colleges (APUC Limited) and other UK procurement consortia as listed below:
London Universities Purchasing Consortium and its members (LUPC)
North Western Universities Purchasing Consortium and its members (NWUPC)
North Eastern Universities Purchasing Consortium and its members (NEUPC)
Higher Education Purchasing Consortium Wales and its members HEPCW
Southern Universities Purchasing Consortium its members (SUPC)
II.1.5) Estimated total value
Value excluding VAT:
10 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 - Student Accommodation Management Systems
II.2.2) Additional CPV code(s)
72261000
48000000
48611000
II.2.3) Place of performance
NUTS code:
UKM77
II.2.4) Description of the procurement
The scope of Lot 1 is the supply and delivery of Student Accommodation Management Systems for Universities and Colleges in Scotland
and the wider UK.
Potential Services include, but are not limited to: system implementation, migration support, support and maintenance, hosting,
configuration and development if required by Institutions.
Lot No: 2
II.2.1) Title
Lot 2 - Conference / Event Management Systems
II.2.2) Additional CPV code(s)
72261000
48000000
48611000
II.2.3) Place of performance
NUTS code:
UKM77
II.2.4) Description of the procurement
The scope of Lot 2 is the delivery of Conference / Event Management Systems for Universities and Colleges in Scotland and the wider UK.
Potential Services include, but are not limited to: system implementation; migration support; support and maintenance; hosting;
configuration and development if required by Institutions.
Lot No: 3
II.2.1) Title
Lot 3 - Delivery Catering Management Systems
II.2.2) Additional CPV code(s)
72261000
48000000
48611000
II.2.3) Place of performance
NUTS code:
UKM77
II.2.4) Description of the procurement
The scope of Lot 3 is the delivery of Delivered Catering Management Systems for Universities and Colleges in Scotland and the wider UK.
Potential Services include, but are not limited to: system implementation; migration support; support and maintenance; hosting;
configuration and development if required by Institutions.
Lot No: 4
II.2.1) Title
Lot 4 - Hotel Management Systems
II.2.2) Additional CPV code(s)
72261000
48000000
48611000
II.2.3) Place of performance
NUTS code:
UKM77
II.2.4) Description of the procurement
The scope of Lot 4 is the supply and delivery of Hotel Management Systems for Universities and Colleges in Scotland and the wider UK.
Potential Services include, but are not limited to: system implementation; migration support; support and maintenance; hosting;
configuration and development if required by Institutions.
Lot No: 5
II.2.1) Title
Lot 5 - Multi-Functional System
II.2.2) Additional CPV code(s)
72261000
48000000
48611000
II.2.3) Place of performance
NUTS code:
UKM77
II.2.4) Description of the procurement
The scope of Lot 5 is the supply and delivery of a Multi-Functional System which includes Student Management system, Conference/Event
Management system, Delivered Catering system and Hotel Management System functionalities for Universities and Colleges in Scotland
and the wider UK.
Potential Services include, but are not limited to: system implementation; migration support; support and maintenance; hosting;
configuration and development if required by Institutions.
II.3) Estimated date of publication of contract notice:
16/09/2026
Section IV: Procedure
IV.1) Description
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section VI: Complementary information
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=831124.
(SC Ref:831124)
VI.5) Date of dispatch of this notice
19/05/2026