Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Academy Transformation Trust
07846852
Unit 4
Sutton Coldfield
B736AZ
UK
Contact person: Gaminder Mahil
E-mail: gaminder.mahil@attrust.org.uk
NUTS: UKG31
Internet address(es)
Main address: https://www.academytransformationtrust.co.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Water Hygiene and Legionella Services
Reference number: ATT-014
II.1.2) Main CPV code
71317200
II.1.3) Type of contract
Services
II.1.4) Short description
The Trust requires the provision of a comprehensive Water Hygiene and Legionella Planned Preventative Maintenance (PPM) service across all sites. The service includes delivery of all statutory and routine compliance activities in accordance with ACoP L8 and HSG274 Parts 1-3, including temperature monitoring, legionella sampling and analysis, cleaning and disinfection, inspection of water systems, and the review and update of Water Hygiene Risk Assessments and Management Plans. The contract also requires the provision of a secure online reporting platform to support compliance monitoring, auditability and management of remedial actions across a portfolio of over 5,000 water system assets.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
414 782.26
GBP
II.2) Description
II.2.2) Additional CPV code(s)
90714500
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
Multiple locations across the Trust estate.
II.2.4) Description of the procurement
The contract is for the provision of a comprehensive Water Hygiene and Legionella Planned Preventative Maintenance (PPM) service across all sites within the Trust estate. The service includes delivery of all statutory and routine water hygiene compliance activities required to ensure the safe operation and management of water systems in accordance with the Health and Safety Executive's Approved Code of Practice (ACoP) L8 and HSG274 Parts 1-3.
The scope of services includes, but is not limited to, routine and risk‑based PPM activities such as temperature monitoring of hot and cold water outlets, legionella sampling and laboratory analysis, cleaning, descaling and disinfection of showers and outlets, and inspection and monitoring of hot and cold water systems, including Cold Water Storage tanks and Hot Water Storage calorifiers. The Supplier shall also be responsible for monitoring associated assets including thermostatic mixing valves (TMVs), point‑of‑use heaters, expansion vessels and return loops.
The contract requires the review, update and maintenance of Water Hygiene Risk Assessments (WHRAs) for all sites and the production of site‑specific Water Hygiene Management Plans. The Supplier shall identify, risk assess and manage remedial actions, ensuring that high‑risk compliance issues are addressed within defined timescales.
The service will cover a portfolio of in excess of 5,000 water hygiene assets across multiple Trust locations. The Supplier shall provide a secure, web‑based reporting system to enable real‑time access to PPM records, temperature monitoring data, laboratory results, risk assessments, management plans, and remedial action tracking, supporting full auditability and contract performance monitoring.
The contract also includes requirements for monthly performance reporting against agreed Key Performance Indicators (KPIs), consistent national service delivery standards, and suitably qualified and DBS‑cleared operatives to ensure compliance with safeguarding requirements applicable to educational environments.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.11) Information about options
Options:
Yes
Description of options:
Initial term is 24 months, with 2x12 month optional extensions.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation
The contract has been awarded without prior publication of a call for competition as it is a call‑off under a compliant and previously advertised framework agreement, namely Inprova's Compliance Solutions Framework (Lot 5 - Legionella Testing and Treatment), which was procured and published on the Find a Tender Service in accordance with the Public Contracts Regulations 2015.
In accordance with Regulation 33 of the Public Contracts Regulations 2015, contracting authorities may award contracts based on a framework agreement without reopening competition where the framework terms permit direct award. The framework includes a clear supplier ranking based on evaluated price and quality, and Rock Compliance Ltd is ranked as the number one supplier under the relevant lot. The direct award has therefore been conducted in full compliance with the framework's call‑off provisions.
The award of the contract was necessary to ensure continuity of a critical statutory service. The incumbent supplier confirmed cessation of services on 30 April 2026 with limited notice, creating an immediate risk to the Trust's ability to maintain compliance with statutory water hygiene and legionella requirements under ACoP L8 and HSG274. To mitigate any interruption to essential services and ensure the ongoing protection of pupils, staff and visitors, a direct award to the top‑ranked supplier was undertaken.
The use of the framework direct award mechanism enabled the Trust to secure a compliant, value for money solution within the required timescales, without the need for a new procurement exercise. The approach is lawful, proportionate, and consistent with the provisions of the Public Contracts Regulations 2015 and the terms of the framework agreement.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
18/05/2026
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Rock Compliance Limited
02902353
Unit 2, 10 Tything Road West, Arden Forest Industrial Estate
Warwickshire
B49 6EP
UK
Telephone: +44 7485325925
E-mail: chrishodges@rockcompliance.co.uk
NUTS: UK
Internet address(es)
URL: https://www.rockcompliance.co.uk/
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 414 782.26
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The contract has been awarded via direct award to the highest ranked supplier, Rock Compliance Ltd, under Inprova's Compliance Solutions Framework (Lot 5). The direct award approach was taken due to the critical need to ensure continuity of statutory water hygiene and legionella compliance services across the Trust estate. The incumbent supplier ceased provision of services with limited notice, creating an immediate risk to compliance and operational safety. A direct award to the top‑ranked supplier was therefore undertaken in accordance with the framework provisions to mitigate any interruption to essential services.
VI.4) Procedures for review
VI.4.1) Review body
The High Court of Justice (England and Wales)
London
UK
VI.5) Date of dispatch of this notice
19/05/2026